Top 26 Administrative specialist Jobs in Maine

Regional Support Specialist - Saco, ME
Anywhere Real Estate —Saco, ME
- Full-time
- Computer literacy
- Mid-level
- Office
- Wellness program
- Paid parental leave
Administrative Specialist III
MaineHealth —Westbrook, ME
- $23.38 - $31.63 an hour
- Email
- Mid-level
- Office
- High school diploma or GED
- Paid parental leave
- Parental leave
13d
Administrative Specialist II
MaineHealth —Portland, ME
- $21.09 - $27.12 an hour
- Email
- Mid-level
- 3 years
- High school diploma or GED
- Paid parental leave
- Parental leave
ECSC Community Intake Specialist & Administrative Assistant
Windham Raymond School District, RSU#14 —Raymond, ME
- Full-time
- Customer service
- Office
- Organizational skills
11d
Administrative Specialist CL3
University of Maine —Orono, ME
- $21.93 an hour
- Full-time
- Background check
- Research
- Mid-level
- Disability insurance
- Health insurance
Claims Administrative Support Specialist
Progressive —S Portland, ME
- $17.83 - $22.80 an hour
- Monday to Friday
- Office
- Administrative experience
- High school diploma or GED
- Health savings account
- Disability insurance
9d
Administrative Specialist CL2
University of Maine —Farmington, ME
- $20.39 an hour
- Full-time
- Background check
- Classroom
- Mid-level
- Disability insurance
- Health insurance
10d
Office Specialist II Supv
State of Maine —Gardiner, ME
- $21.21 - $30.49 an hour
- Online Application
- Office
- Continuous improvement
- Organizational skills
- Paid parental leave
- Paid holidays
9d
Administrative Office Specialist
Casella Waste Systems, Inc. —Fairfield, ME
- $20 - $22 an hour
- Full-time
- Microsoft Outlook
- Inventory management
- Office
Quick Apply
Special Services Student Data Specialist / Administrative Assistant
Mount Desert Island Regional School System, AOS 91 —Bar Harbor, ME
- $23.93 - $29.17 an hour
- Full-time
- Experience working with individuals with developmental disabilities
- Bachelor of Science
- Office
- Health insurance
- Paid time off
Quick Apply
Financial & Administrative Specialist
Thompson's Point —Portland, ME
- $25 an hour
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
12d
Receptionist/Office Services Specialist
Fisher & Phillips LLP —Portland, ME
- $20.73 - $25.13 an hour
- Full-time
- Communication skills
- Entry level
- Profit sharing
- Paid holidays
10d
Commercial Lines Administrative Specialist
Cross Insurance —Augusta, ME
- $18 - $21 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- AD&D insurance
Business Support Specialist
Baystate Financial —Falmouth, ME
- $40,000 - $52,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Office
- Administrative experience
- 401(k)
- Paid time off
Quick Apply
10d
Customer Representative Specialist - MV Branch / Bureau of Motor Vehicles
State of Maine —Portland, ME
- $18.76 - $27.03 an hour
- Online Application
- Office
- Administrative experience
- Driver's License
- Paid holidays
- Health insurance
3d
Medical Front Office - Patient Service Specialist
Saco Bay PT —Westbrook, ME
- $17 - $20 an hour
- PRN
- Physical & Rehabilitation Medicine
- High school diploma or GED
- Clinic
Field Collection Specialist
RDSolutions —Brunswick, ME
- Part-time
- 18 years or older
- Clean driving record
- High school diploma or GED
- Mileage reimbursement
- 401(k) matching
Client Relations Specialist/Receptionist
Ellis Insurance Agency —York, ME
- $40,000 - $47,000 a year
- Full-time
- Google Workspace
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Administrative Support Specialist
Aroostook Mental Health Services, Inc. —Calais, ME
- $36,754 - $44,105 a year
- Full-time
- Inventory management
- Office
- High school diploma or GED
- 403(b) matching
- Health insurance
Quick Apply

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Special Education - Administrative Assistant - BPS
Biddeford and Dayton Schools & Southern Maine Administrative Collaborative —Biddeford, ME
Responsible for office tasks: attendance, phones, messages, giving directions, distribution of interoffice mail, reports, memos, records management, agendas,…
$24.70 - $35.82 an hour
12d
Administrative Support Assistant
Allied Universal —Wiscasset, ME
Ability to obtain and maintain all necessary state or federal licensing requirements. Track, process and perform data entry for project budget tracking…
$35.93 an hour
Quick Apply

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Data Entry Specialist
A-V Services Inc. —Columbus, OH
Proven experience in data entry, administrative support, or a similar role. We are seeking a detail-oriented Part-Time Data Entry Specialist to support day-to-…
From $25 an hour
Quick Apply
Regional Support Specialist - Upper Arlington, OH
Anywhere Real Estate —Upper Arlington, OH
Assist in the recruitment of agents, including pulling local non-affiliated Agent production reports, new Agent license data, and contact information; setting…

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Regional Support Specialist - Saco, ME

Anywhere Real Estate -
Saco, ME

Apply Now

Job Details

Full-time

Benefits

Wellness program
Paid parental leave
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Adoption assistance
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Employee discount
Life insurance
Referral program

Qualifications

Customer communication
Operating systems
Social media platforms
Desktop applications
Facebook
Productivity software
Instagram
Technical Proficiency
Mobile devices

Full Job Description

Ready to be part of something great?

We’re looking for a Regional Support Specialist (RSS) to join our Coldwell Banker team. This role is the heartbeat of our offices. You’ll support our agents, branch leaders, and marketing efforts in ways that help everything run more smoothly and strategically.

As an RSS, you’ll be based in one of our branch offices and stay closely connected with our regional support team, our Coldwell Banker Agents and Brokerage Leadership. No two days are exactly the same. Some days you’ll be troubleshooting office systems or helping with scheduling. Other days you’ll be working alongside agents to support their marketing, especially through social media and our in-house tools. This role is a great fit for someone who is organized, tech-savvy, loves helping people, and thrives in a busy, collaborative environment. You don’t need to be a marketing expert, but you should be curious, resourceful, and open to learning.

If you’re looking for a role where you can grow your skills, make a real impact, and be part of a supportive team, we’d love to meet you.

Our process includes a HireVue assessment for all applicants for this requisition. Our recruiting team reviews each submission, and selected candidates will have the chance to meet with a member of the team.

Responsibilities:

Agent Support

· Provide white-glove service for agents and clients visiting our offices, promoting the teams available to support them including Primary Services and Transaction Concierge

· Support agents with any technology, process, or operationally related questions

· Provide basic social media and marketing support to agents and manage office social media accounts, on-demand

· Promote a friendly, inclusive office culture that reinforces our agent value proposition

· Coordinate with and across other Agent Services operational teams to direct Agents on transaction related questions or issues

· Collaborate with the Agent Onboarding Team to facilitate the agent onboarding process as required. Conduct comprehensive office orientation, provide training on company tools (such as MoxiWorks, Prospect Square, Listing Concierge, etc.), and introduce affiliated partners while emphasizing mutual support and collaboration

Branch Leader Support

· Be the Culture Carrier for the Branch and the Region, including driving events, promoting CB Cares, and creating a community environment for Agents and Consumers

· Support the Branch Manager with maintaining office promotional items, preparing for and coordinating sales meetings, leading new agent orientations, supporting office culture, and production support of social media marketing for the branch office

· Assist with recognition including awards reporting, social media, sales meeting content and other activities that recognize Coldwell Banker Agent performance

· Assist in the recruitment of agents, including pulling local non-affiliated Agent production reports, new Agent license data, and contact information; setting recruiting appointments and office visits.

· Assist Branch Manager with the intake process for new Agents, as needed

· Collaborate with the Branch Manager as they provide coaching to new agents, including support of business plan development and implementation. Offer support on business-building opportunities and address inquiries related to company tools and processes. Follow up with agents after the Branch Manager has helped them create their business plans. Serve as an accountability partner for each agent's business goals

· Identify potential processes or product enhancements to be reviewed and implemented

Office Organization

· Greet and direct agents and clients to workspaces or conference rooms as applicable

· Collaborate with our facilities and IT partners to ensure all office items remain in working order

· Maintain adequate inventory of office supplies and ensure timely distribution of mail

Minimum Qualifications:

• Two or more years of customer service experience is preferred, with prior experience in a real estate office being advantageous

• Familiarity with the use of social media platforms (i.e. Facebook/Instagram) is required. As well as an understanding of how these platforms are used in marketing

• Excellent written and verbal communication skills are essential

• Proficiency in various operating systems (i.e.- PCs, Macs, and Mobile platforms), as well as the ability to navigate computer software, is required

• Proficiency with Microsoft Office applications is strongly preferred

• Ability to communicate effectively with diverse audiences, including agents, branch managers, customers, vendors, and other internal support teams

• A customer-focused approach, delivery-oriented mindset, and ability to multi-task are crucial

• Willingness to be nimble and adjust priorities as needed

• Ability to travel to additional offices in the region on an as-needed basis

Anywhere is proud to offer a comprehensive benefits package to our employees including:

· Medical, Dental, Vision, Short-term and Long-term disability benefits, AD&D

· 401(k) savings plan with company match

· Paid Time Off to Include Holidays, Vacation Time, and Sick Time

· Paid Family & Paternity Leave

· Life Insurance

· Business Travel Accident Insurance

· All employees receive access to LinkedIn Learning

· Tuition reimbursement for approved programs

· Employee Referral Program

· Adoption Assistance Program

· Employee Assistance Program

· Health and Wellness Program and Incentives

· Employee Discounts

· Employee Resource Groups

#indjobs

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Refine Your Search

administrative specialist jobs in maine

Regional Support Specialist - Saco, ME

Administrative Specialist III

Administrative Specialist II

ECSC Community Intake Specialist & Administrative Assistant

Administrative Specialist CL3

Claims Administrative Support Specialist

Administrative Specialist CL2

Office Specialist II Supv

Administrative Office Specialist

Special Services Student Data Specialist / Administrative Assistant

Financial & Administrative Specialist

Receptionist/Office Services Specialist

Commercial Lines Administrative Specialist

Business Support Specialist

Customer Representative Specialist - MV Branch / Bureau of Motor Vehicles

Medical Front Office - Patient Service Specialist

Field Collection Specialist

Client Relations Specialist/Receptionist

Administrative Support Specialist

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