Top 137 Assistant coordinator Jobs in Maine

Administrative Assistant And Grant Coordinator
Cumberland County Government —Portland, ME
- $24.05 - $29.32 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Wellness program
- Tuition reimbursement
2d
CNA - Certified Nursing Assistant
Horizons Living and Rehab Ctr —Brunswick, ME
- From $19 an hour
- Full-time
- In person
- CPR Certification
- Vital signs
- Caregiving
- Paid training
- Continuing education credits
Quick Apply
Event Coordinator Assistant
The Roosevelt Room —Windham, ME
- $18 - $20 an hour
- Part-time
- Bar
- Mid-level
- US work authorization
- Flexible schedule
Quick Apply
8d
Surgical Scheduler
Plastic + Hand Surgical Associates —Westbrook, ME
- $23 - $26 an hour
- Full-time
- Background check
- Surgery
- Computer literacy
- Health savings account
- Disability insurance
Quick Apply
11d
Kitchen Prep Assistant
Bowdoin College —Brunswick, ME
- $19.65 an hour
- Overtime
- Background check
- ServSafe
- Customer service
- Paid parental leave
- Paid holidays
1d
Advertising Sales Coordinator : Full time (or Part time)
Portland Magazine, Maine's City Magazine —Portland, ME
- From $22 an hour
- Full-time
- Hybrid work
- Office
- Driver's License
- Bachelor's degree
- Health insurance
- 401(k)
Quick Apply
Certified Nursing Assistant-Developmental Trainer-Second Shift
Spurwink Services —Lewiston, ME
- $24 - $27 an hour
- Full-time
- Clean driving record
- Word processing
- Computer literacy
- Paid training
- Disability insurance
Property Administrative Assistant
Preservation Management, Inc. —Augusta, ME
- $17 - $18 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Paid holidays
Quick Apply
Assistant Property Manager
Lewiston Housing —Lewiston, ME
- $18.78 - $20.98 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Analysis skills
- Paid holidays
- Disability insurance
Quick Apply
Property Manager
Lewiston Housing —Lewiston, ME
- $21 - $23 an hour
- Full-time
- Mid-level
- Microsoft Office
- High school diploma or GED
- Health savings account
- Paid holidays
Quick Apply
Administrative Assistant/Referral Coordinator
Spurwink Services —South Portland, ME
- $19.00 - $22.50 an hour
- Monday to Friday
- Microsoft Excel
- Office
- High school diploma or GED
- Paid training
- Disability insurance
4d
Remote Care Support Specialist - Hybrid
MaineHealth —Portland, ME
- $21.97 - $29.28 an hour
- Part-time
- Remote
- Bilingual
- Hospital
- Inpatient
- Paid parental leave
- Parental leave
5d
Project Coordinator
IRC Industrial Roofing Company —Lewiston, ME
- $26 - $30 an hour
- Full-time
- Computer literacy
- No experience needed
- Computer skills
- Paid training
- Paid time off
Quick Apply
Research Assistant
University of Maine —Orono, ME
- $37,500 a year
- Full-time
- Background check
- University
- Bachelor's degree
- Disability insurance
- Health insurance
12d
HR Project Assistant CL2
University of Maine —Orono, ME
- $22.55 an hour
- Full-time
- Hybrid work
- Background check
- Oracle
- Office
- Disability insurance
- Health insurance
4d
ASP Assistant Coordinator
Alfond Youth and Community Center —Benton, ME
- Part-time
- CPR Certification
- Customer service
- Mid-level
Assistant Dean of Students - Center for Student Success
Bates College —Lewiston, ME
- $65,775 - $82,218 a year
- Full-time
- Cooking
- Research
- Mid-level
- Free parking
- Paid holidays
Executive Assistant
InterMed, P.A. —South Portland, ME
- $29.62 - $42.95 an hour
- Microsoft Word
- 5 years
- Medical office experience
Quick Apply
Assistant Equipment Manager
University of Maine —Orono, ME
- $47,112 a year
- Full-time
- Background check
- OSHA
- Computer literacy
- Disability insurance
- Health insurance
3d
Coordinator of Student Well-Being
Bates College —Lewiston, ME
- $45,350 - $50,000 a year
- Full-time
- Cooking
- Research
- Mid-level
- Free parking
- Paid holidays

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Administrative Assistant And Grant Coordinator

Cumberland County Government -
Portland, ME

Apply Now

Job Details

Part-time
$24.05 - $29.32 an hour
2 days ago

Benefits

Wellness program
Tuition reimbursement

Qualifications

Optimizing workflow processes
Meeting minutes
Practicing in a sourcing or procurement role
Accounting systems
Correspondence management
Preparation of internal financial performance reports
Microsoft Excel
Office activity coordination
Microsoft Outlook
Business travel arrangements
Data Retention (Data management)
Client inquiry handling
Managing budgets in an accounting role
Operations coordination planning
Word embeddings
Executive administrative support
Mid-level
Accurate transaction records management
Customer inquiry handling
Meeting scheduling
Invoice payment processing
Driver's License
Managing budgets in a finance role
Financial records management
Continuous improvement
Financial records review
Financial record maintenance
Grant project management
Compliance reporting for grants
Compliance documentation

Full Job Description

JOB PURPOSE: This position performs advanced administrative, financial, records management, and operational support for two County departments: Assessing and Emergency Management. The incumbent serves as a trusted administrative resource responsible for coordinating business operations, financial processing, purchasing, budget tracking, records administration, grant support, customer service, communications, and special projects. This position is fulltime with a full benefits package. Pay for this position is a range of $24.05 to $29.32 per hour. This range reflects the County’s good-faith estimate of pay for this position at the time of posting. Starting pay is determined based on qualifications, experience, and internal equity in alignment with the County’s step-based compensation system. Please note, applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

QUALIFICATIONS:

Experience working with federal grant administration is highly desirable. Experience with budget monitoring, accounts payable, purchasing, and records management.
Valid Maine driver's license.
Exposure to Microsoft Office applications, particularly Word, Excel, Outlook, and Teams
Exposure to municipal or county government including MUNIS or other governmental financial software is a plus.
Any relevant combination of education and recent experiences to be considered.

MAJOR RESPONSIBILITIES:
Administrative Operations

Coordinate daily office operations and serve as the primary administrative resource for assigned departments.
Prepare correspondence, reports, presentations, agendas, minutes, and other official documents.
Maintain confidential files, records retention systems, and electronic document management.
Coordinate meetings, calendars, travel, training, and departmental communications.

Financial & Budget Administration

Process accounts payable, purchasing requests, reimbursements, invoices, and procurement documentation.
Maintain financial records, reconcile expenditures, monitor budgets, prepare financial reports, and assist with required financial reporting to funding agencies.
Serve as liaison with the County Finance Department regarding purchasing, accounting, and budget matters.

Grant & Program Support

Coordinate grant administration activities, including maintaining grant files, tracking budgets, monitoring reporting deadlines, preparing reimbursement requests, and assisting with compliance and required reporting.
Compile operational and statistical data for management reports and decision making.
Coordinate special projects and continuous process improvement initiatives.

Customer Service & Public Relations

Provide professional service to residents, contractors, partner agencies, and other stakeholders.

Respond to inquiries and explain departmental procedures while maintaining confidentiality.

Support outreach activities, public meetings, and educational initiatives.

Department-Specific Support

Perform specialized administrative work unique to assigned departments, including assessing, emergency management, or other County operations.
During emergency operations, provide administrative and logistical support as assigned.
Maintain departmental records, process department-specific transactions, review documents for completeness and accuracy, and coordinate operational support.
Travel to County facilities, meetings, training sessions, public outreach events, and other work locations to support assigned departmental operations.

Cumberland County offers an excellent and comprehensive benefits package and is proud of its talented and dedicated workforce. Come join our team and culture of engaged employees. Our strong management team is dedicated to providing employees with inspiring leadership, a positive and friendly workplace, support, encouragement and the necessary tools for success. We offer tuition reimbursement, wellness program, and professional development and training opportunities.

Position will remain open until filled.

Cumberland County is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected Veteran status.

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Refine Your Search

assistant coordinator jobs in maine

Administrative Assistant And Grant Coordinator

CNA - Certified Nursing Assistant

Event Coordinator Assistant

Surgical Scheduler

Kitchen Prep Assistant

Advertising Sales Coordinator : Full time (or Part time)

Certified Nursing Assistant-Developmental Trainer-Second Shift

Property Administrative Assistant

Assistant Property Manager

Property Manager

Administrative Assistant/Referral Coordinator

Remote Care Support Specialist - Hybrid

Project Coordinator

Research Assistant

HR Project Assistant CL2

ASP Assistant Coordinator

Assistant Dean of Students - Center for Student Success

Executive Assistant

Assistant Equipment Manager

Coordinator of Student Well-Being

I want to receive the latest job alert for assistant coordinator in maine

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