Top 6 Payroll coordinator Jobs in Maine

Finance and Human Resources Coordinator
Town of Chebeague Island —Chebeague Island, ME
- $20 - $30 an hour
- Part-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
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HR Coordinator
Northern Light Health —Portland, ME
- Full-time
- High school diploma or GED
- Entry level
- Referral program
Human Resources Coordinator
SSH DT Portland LLC —Portland, ME
- Microsoft Excel
- Microsoft Outlook
- Mid-level
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HR Administrative Coordinator
PREBLE STREET —Portland, ME
- $26.45 an hour
- Email
- Background check
- Sales
- Mid-level
- 403(b) matching
- Paid holidays
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Academic, Administrative, and Financial Coordinator
University of Maine —Orono, ME
- $50,000 - $55,700 a year
- Weekends as needed
- Background check
- Google Workspace
- Administrative experience
- Disability insurance
- Health insurance
INDUSTRY TRAINING ADMINISTRATIVE COORDINATOR
York County Community College —Wells, ME
- $21.30 an hour
- Part-time
- Background check
- Customer service
- Mid-level
- Paid holidays
- Dental insurance
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PIPER SHORES —Scarborough, ME
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Part-Time Talent Sourcing Coordinator (Hybrid)
Pro Search, Inc. —Portland, ME
Previous experience in recruiting, human resources, administrative support, customer service, or a related field preferred.
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Payroll Coordinator
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Record changes affecting net wages, for example, exemptions, insurance coverage, and loan payments for each team member to update master payroll records.
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Payroll Coordinator
MARYHAVEN,INC —Columbus, OH
Bachelor’s degree in accounting, business administration, human resources, or related field required. 403(b) Retirement Savings Plan.
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Finance and Human Resources Coordinator

Town of Chebeague Island
Chebeague Island, ME

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Job Details

Part-time | Full-time
$20 - $30 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Work from home
Vision insurance
401(k) matching
Flexible schedule
Paid sick time

Qualifications

Accounting systems
Communication with suppliers
Teamwork
Confidential information handling
Filing
Administrative experience
High school diploma or GED
Attention to detail
Vendor communication
Computer skills

Full Job Description

Nature of Work

The Finance and Human Resources Coordinator is primarily responsible for day-to-day accounts payable, payroll processing, employee onboarding, benefits administration, and related financial and personnel recordkeeping for the Town and School departments. The position also provides administrative and financial support for reporting, audit preparation, and other operational needs as assigned.

Work is performed under the supervision of the Town Administrator and requires accuracy, confidentiality, initiative, and sound judgment. The employee is expected to manage routine deadlines and documentation accurately and on time, while coordinating with the Town Administrator and the Town’s consulting CPA on compliance-related filings, reporting requirements, and accounting review matters.

Essential Duties and Responsibilities

Municipal Accounting and Accounts Payable

Prepare bi-weekly accounts payable warrants for Town and School operations.
Process vendor payments by check and electronic payment methods.
Receive, organize, and maintain vendor invoices and related financial records.
Maintain expense account coding and financial records within Trio software.
Prepare and distribute annual 1099 forms to applicable vendors and contractors.
Maintain contractor insurance certificates and tax documentation.
Assist with financial recordkeeping and provide supporting documentation for audits and accounting review.
Coordinate with the Town’s consulting CPA regarding accounting matters, reporting needs, and financial documentation.

Payroll Administration

Collect, review, and process bi-weekly payroll for Town and School employees using payroll software and established procedures.
Maintain employee payroll records, contracts, deductions, withholdings, and benefit information.
Post payroll reconciliation entries and maintain accurate payroll records within Trio.
Prepare payroll-related reporting and payments for federal and state agencies as required.

Human Resources and Employee Administration

Process onboarding documentation for new employees, including tax forms, employment authorization documents, payroll setup, and related records.
Maintain confidential personnel and payroll records in accordance with applicable laws and policies.
Assist employees with payroll, benefits, and general employment-related administrative questions.

Benefits Administration

Administer employee health insurance benefits for Town and School employees, including enrollment changes and payroll deductions.
Coordinate monthly premium payments and required reporting with benefit providers.
Administer retirement plan deductions and reporting for applicable employee retirement systems.

Reporting and Administrative Support

Prepare departmental budget summaries and related financial reports as requested.
Assist with unemployment, workers’ compensation, and related reporting requirements.
Perform related administrative, accounting, and clerical duties as assigned.

Required Knowledge, Skills, and Abilities

Knowledge of bookkeeping and payroll principles, preferably within a municipal or governmental environment.
Knowledge of standard office practices, procedures, and software systems.
Ability to maintain confidentiality and handle sensitive employee and financial information.
Ability to organize and prioritize multiple responsibilities with attention to detail and accuracy.
Ability to communicate effectively with employees, vendors, elected officials, and the public.
Ability to work independently while maintaining collaborative working relationships.
Proficiency with computer systems and accounting/payroll software.

Minimum Qualifications

High school diploma or equivalent required; additional coursework or training in accounting, bookkeeping, business administration, or human resources preferred.

· At least three years of experience in bookkeeping, payroll, accounting, or administrative support work is required.

· Experience with municipal, school, governmental, or nonprofit accounting is preferred and would support success in the role, but it is not required.

Familiarity with Trio software is desirable.
Equivalent combinations of education and experience may be considered.

Working Conditions

Work is primarily performed in an office environment with regular use of computers and standard office equipment. Limited hybrid work arrangements may be available for certain tasks, based on operational needs and supervisory approval, but regular in-office presence is expected.

Disclaimer

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or logically assigned to the role.

This position will remain open until filled. Interested parties should contact Town Administrator Viktoria Wood at [email protected] for additional information or to express interest.

Pay: $20.00 - $30.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Paid sick time
Paid time off
Vision insurance
Work from home

Work Location: Hybrid remote in Chebeague Island, ME 04017

Quick Apply

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payroll coordinator jobs in maine

Finance and Human Resources Coordinator

HR Coordinator

Human Resources Coordinator

HR Administrative Coordinator

Academic, Administrative, and Financial Coordinator

INDUSTRY TRAINING ADMINISTRATIVE COORDINATOR

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