Top 18 Senior administrative assistant Jobs in Maine

Senior Administrative Project Coordinator
WSP —Portland, ME
- $57,400 - $71,000 a year
- Microsoft Outlook
- Mid-level
- Office
- Paid parental leave
- Disability insurance
13d
Office Assistant
Senior Helpers Maine LLC —Bangor, ME
- $21 an hour
- Full-time
- Medical office experience
- HIPAA
- Office
- Paid training
- Health insurance
Quick Apply
Sr Operations Admin-1
FedEx —Bangor, ME
- $18.19 - $27.34 an hour
- Full-time
- Mid-level
- Travel
- 4 years
Sr Operations Admin-2
FedEx —Bangor, ME
- $18.19 - $27.34 an hour
- Full-time
- Mid-level
- Travel
- 4 years
Sr Operations Admin-3
FedEx —Augusta, ME
- $18.19 - $27.34 an hour
- Part-time
- Mid-level
- Travel
- 4 years
Sr Operations Admin-4
FedEx —Augusta, ME
- $18.19 - $27.34 an hour
- Part-time
- Mid-level
- Travel
- 4 years
Senior Administrative Coordinator, SMEP and GMSC
University of New England —Biddeford, ME
- $46,500 a year
- Online Application
- Office
- University
- Senior level
- Health insurance
- Dental insurance
Caregiver with admin experience needed for office assistant role
Aging Kingdom Homecare —Portland, ME
- $20 - $23 an hour
- Full-time
- Heavy lifting
- Office
- Administrative experience
- 401(k)
- Paid time off
Quick Apply
8d

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Senior Administrative Project Coordinator
WSP —Portland, ME
A valid driver's license. Coordinate document delivery, updates, filing, and implement other control systems. Setup and maintain budget and expenditure tracking…
$57,400 - $71,000 a year
13d
Office Assistant
Senior Helpers Maine LLC —Bangor, ME
Answer and direct incoming phone calls professionally and promptly. Review and respond to emails, text messages, voicemails, and AxisCare messages.
$21 an hour
Quick Apply

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Assistant to Senior Leadership- Research Administration
Nationwide Children's Hospital —Columbus, OH
Associate or bachelor's degree or equivalent experience in a similar role, required. Drafts correspondence and responses to routine memos and letters.
14d
Assistant to Senior Leadership - Partners For Kids (PFK)
Nationwide Children's Hospital —Columbus, OH
Associate or bachelor's degree or equivalent experience in a similar role, required. Drafts correspondence and responses to routine memos and letters.

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Senior Administrative Project Coordinator

WSP -
Portland, ME

Apply Now

Job Details

$57,400 - $71,000 a year
13 days ago

Benefits

Paid parental leave
Disability insurance
Health insurance
Dental insurance
Paid time off
Parental leave
Vision insurance
Paid sick time

Qualifications

Report preparation
Microsoft Outlook
Spreadsheets
High school diploma or GED
Driver's License
Achieving project delivery timelines
Technical Proficiency
Cross-functional communication
Team building

Full Job Description

This Opportunity

WSP is currently initiating a search for an in-house Senior Administrative Project Coordinator for our Portland, Maine office. Be involved in projects with our WSP USA Earth & Environment Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.

Join our Portland WSP Team, who are a team of dedicated professionals working to find solutions for our diverse customer base and takes pride in maintaining a small tight knit, flexible work environment while also having a large international organization’s structure, resources, and opportunities. Our Portland office is in the heart of Downtown Portland; a diverse and lively city with an outstanding restaurant scene and lots to do if you’re an outdoor enthusiast or love the Arts – something for everyone. This is an opportunity to work with our talented Scientists and Engineers in one of WSP’s focused growth areas. If this appeals to you, we would like the opportunity to discuss with you further as we grow our team to support our current workload and advance strategic planning towards our future vision.

Your Impact

Support Project Managers and internal stakeholders in planning and executing projects
Coordinate project setup and closing as per WSP’s Project Delivery procedures
Setup and maintain budget and expenditure tracking under the guidance of Project Managers
Interface with the accounting team regarding client invoicing, payments, and the monthly project billing cycle
Maintain project contracts and documentation for sub-consultants, contractors, and vendors
Track and manage compliance with requirements of quality management processes or plans
Coordinate and document project team communications
Coordinate document delivery, updates, filing, and implement other control systems
Visible support resource for knowledge of WSP systems and protocols
Provide non-technical document review, proofreading for accuracy, completeness, compliance with corporate policies, formatting adherence, including grammar, punctuation, and spelling
Preparation of Excel spreadsheets
Assist project team members with document formatting, copying, report production, binding, shipping, filing and scanning
Prepare documents & items for FedEx pick up.

Who You Are

Required Qualifications

High School diploma (or equivalent), Associate’s or Bachelor’s degree preferred
Excellent organizational skills including strong written and verbal communication skills
Excellent interpersonal skills including the ability to work as a member of various teams or to work independently as required
Demonstrated ability to work on multiple projects and complete high-quality work against strict and conflicting deadlines
A positive, collegial attitude and a high level of professionalism are essential
A valid driver's license
Project a professional company image through in-person and phone interaction
Proficiency in Microsoft Office 365: Word, Excel, PowerPoint, Outlook, and Adobe software
Demonstrated experience with technical editing, document production (multi-section reports, Appendices, Table of contents, etc.)
Ability and willingness to learn technical and business vocabulary
Demonstrated ability with effective time-management, written communication, planning, organization, creativity, team building, collaboration and interpersonal skills
A demonstrated ability to take initiative and be able to work independently, be able to work / coordinate efforts from multi-discipline teams and successfully facilitate development and delivery of multiple, simultaneous deliverables with strict deadlines

Preferred Qualifications

10+ years of professional administrative work experience

WSP Benefits:

WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation:

Expected Salary (all locations): $57,400 - $71,000

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

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senior administrative assistant jobs in maine

Senior Administrative Project Coordinator

Office Assistant

Sr Operations Admin-1

Sr Operations Admin-2

Sr Operations Admin-3

Sr Operations Admin-4

Senior Administrative Coordinator, SMEP and GMSC

Caregiver with admin experience needed for office assistant role

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