Top 6 Records managers Jobs in Maitland, Fl

Records Coordinator
Wood, Smith, Henning & Berman —Orlando, FL
- $70,000 - $75,000 a year
- Full-time
- 7 years
- HIPAA
- Project management
- Paid holidays
- Disability insurance
Quick Apply
4d
Senior Records Assistant
Nelson Mullins Riley & Scarborough, LLP —Orlando, FL
- Full-time
- Mid-level
- Bachelor's degree
- Travel
Quick Apply
Electronic Records Analyst
City of Clermont —Clermont, FL
- $64,043.20 - $81,556.80 a year
- Full-time
- Mid-level
- Office
- Bachelor's degree
Medical Malpractice Records Technician
Freeman Mathis and Gary LLP —Maitland, FL
- Microsoft Outlook
- Pass drug screening
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
6d
Records File Clerk
Wood, Smith, Henning & Berman —Orlando, FL
- $45,000 - $55,000 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- In-person
- Paid holidays
- Disability insurance
Quick Apply
4d

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records managers jobs near maitland, fl

Records Coordinator

Wood, Smith, Henning & Berman -
Orlando, FL

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Job Details

Full-time
$70,000 - $75,000 a year
4 days ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Employee discount
Life insurance
Referral program
Retirement plan

Qualifications

Teamwork
Project management experience in technology
Legal experience
Project management
Bachelor's degree
Attention to detail
Organizational skills
Managing projects
Business Administration

Full Job Description

The Records Coordinator is essential in ensuring adherence to Firm and Department policies, enhancing operational efficiency, and managing risk. This role involves maintaining and handling both physical and electronic information for the Firm and its clients.

The ideal candidate will demonstrate a commitment to exceptional service, quality work, teamwork, and continuous improvement.

Job Responsibilities:

Project Management: Manage administrative and client matter projects from inception to end. Strong project management and multi-taking skill required. And delegate to Records File Clerks to assist with ongoing administrative and client projects.
Requests: Respond to requests for records and information promptly and accurately
Record Management: Maintain an organized and efficient system for storing and retrieving physical and electronic records, including documents, files, and data. Provide support with Matter Mobility Transfers to expedite file releases and oversee compliance with transfer protocols and procedures. Oversee the proper intake of client files and data into the firm’s document management and RIM systems
Record Retention: Participate in and enforce record retention policies and procedures in compliance with legal and regulatory requirements. Ensure records are kept for the appropriate duration and disposed of when necessary.
Document Classification: Categorize records for easy retrieval, ensuring that documents are properly labeled, indexed, and tagged with relevant metadata.
Digitization: Convert physical records to digital formats and implement digital archiving systems to enhance accessibility and reduce physical storage needs.
Document Workflow: Oversee document management workflows, ensuring documents move through the organization efficiently, from creation to archiving.
Record Auditing: Regularly audit records to verify accuracy, completeness, and compliance with policies and regulations.
User Training: Provide training and guidance to employees on record management best practices and policies.
Record Disposal: Assist with secure and proper disposal of records that have reached the end of their retention period.
Technology Integration: Stay current with record management software and technologies and implement new tools to improve record-keeping processes.
Data Security: Safeguard sensitive and confidential information by implementing security measures, access controls, and encryption as need

Qualifications:

Education: A bachelor's degree in a relevant field, such as records management, information science, or business administration, Information Technology is often preferred.
Experience: At least 7-10 years of Legal experience. Project Management experience – 3-5 years
Knowledge of Record Management: Strong understanding of records management principles, best practices, and relevant laws and regulations (e.g., GDPR, HIPAA).
Organizational Skills: Exceptional organizational skills and attention to detail to maintain an efficient record-keeping system.
Technology Proficiency: Proficiency with records management software, document management systems, ESI management.
Communication Skills: Effective written and verbal communication skills for training employees and responding to information requests.
Problem-Solving: Ability to troubleshoot record management issues and find solutions to improve efficiency and compliance.
Compliance Awareness: Understanding of legal and regulatory requirements related to record management and data privacy.
Confidentiality: A strong commitment to maintaining the confidentiality and security of sensitive information.
Team Player: Ability to work well in a team and collaborate with colleagues in various departments.
Adaptability: Willingness to adapt to changing technologies and best practices in record management.
Reliable

Benefits include:

A competitive salary package, including the potential for bonuses
Insurance including medical, dental, vision, disability, life, and a flexible spending account
401(k) retirement plan
PTO, sick time and paid holidays
Referral program

Recruiters - Please do not contact us as we are not using external recruiters to fill this position at this time.

#non

Job Type: Full-time

Pay: $70,000.00 - $75,000.00 per year

Benefits:

401(k)
Dental insurance
Disability insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Life insurance
Paid time off
Referral program
Retirement plan
Vision insurance

Experience:

Project management: 3 years (Required)
legal: 7 years (Required)

Work Location: In person

Quick Apply

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records managers jobs in maitland, fl

Records Coordinator

Senior Records Assistant

Electronic Records Analyst

Medical Malpractice Records Technician

Records File Clerk

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