The Assistant to the Associate Dean exists to assist the Seaver College Deans in achieving the goals of the college with an emphasis on initiatives related to student and faculty development and curriculum. As staff develop their foundational knowledge, this role offers a progression into specialized administrative functions. It requires a deeper understanding of academic processes, focused coordination, and specialized domain expertise within the curriculum sphere.
Duties
- Coordinate the administrative operations of academic committees by scheduling meetings, preparing materials, recording official minutes, maintaining governance records, and ensuring the integrity of committee documentation and archives. Manage meeting logistics, including room reservations, technology coordination, calendar invitations, and distribution of meeting materials. Plan faculty-development events.
- Administer student academic processes by coordinating, tracking, and processing academic requests, including Change of Final Exam petitions, Directed Studies, Special Topics, and other academic forms. Coordinate recurring academic administrative functions that require accuracy, confidentiality, and compliance with University policies. Provide administrative support to Associate Deans through document preparation, report formatting, correspondence, data management, and assigned operational projects. Oversee academic and personnel operations by managing the WAVES 100 course, supervising student staff, and delivering dedicated administrative assistance to faculty.
- Support the daily administrative operations of the Dean's Office by processing vendor requests, purchase requisitions, invoices, office supply orders, and other departmental transactions. Coordinate logistical planning and administrative support for divisional meetings, faculty programs, seminars, and recurring departmental events. Provide on-site administrative support for major College events, including Commencement, Baccalaureate, faculty retreats, and other institutional programs.
- Facilitate administrative, logistical, and financial operations for the department, which includes coordinating travel and events, maintaining web presence, and executing credit card reallocations and reconciliations on behalf of faculty, Associate Deans, and the Executive Assistant to the Dean. Serve as a professional point of contact for the Dean's Office by responding to inquiries, providing front-office support, directing visitors, and assisting faculty, staff, students, and external constituents. Maintain accurate records, safeguard confidential information, and ensure the consistent application of administrative procedures and University policies. Perform additional administrative responsibilities and special projects as assigned while supporting the mission and strategic objectives of the University.
- Perform other duties as assigned.
- Uphold University mission through work performed.
The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Skills and Qualifications
Required:
- Bachelor's degree and 3 years of administrative or office experience.
- College or University office experience.
- Computer literacy.
- Exceptional writing skills.
- Ability to maintain confidentiality.
- High degree of attention to details.
- Ability to work with a variety of people.
- Public relations skills.
- Ability to function under pressure; Ability to work efficiently.
- Aptitude and willingness to learn.
- Overall concepts and applications.
- Time- and people-management skills.
- Proficiency with Microsoft Office; Google Suite, calendars, document creating and sharing; PC or Mac; copier, phone.
Preferred:
- PeopleSoft student records training.
- Knowledge of Pepperdine.
- Proficiency with PeopleSoft, Navigate, Interfolio.
This is a Regular, Nonexempt, 40 hour per week position.
Expected Pay Range: $27.88 - $29.80 per hour
The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.
Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.
Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.
Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.
Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.
