Top 128 Operations coordinator Jobs in Malibu, Ca

Front Office Coordinator
Ruth Swissa Medical Spa —Calabasas, CA
- $22 - $26 an hour
- Part-time
- Inventory management
- 3 years
- In-person
Quick Apply
Operations Coordinator (Palisades Men's)
Buck Mason —California
- $24 - $30 an hour
- Overnight shift
- Computer skills
- 1 year
- Retail management
Quick Apply
Operations Coordinator
Rockforce —Los Angeles, CA
- $85,000 - $90,000 a year
- Weekends as needed
- Mid-level
- Administrative experience
- Continuous improvement
- Paid holidays
- Health insurance
Quick Apply
Administrative Coordinator- US Marketing
Kite Pharma —Santa Monica, CA
- $99,705 - $129,030 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Recruiting
- Health insurance
- Dental insurance
Outbound Operations Coordinator
Pixi Beauty —Los Angeles, CA
- From $65,000 a year
- Full-time
- Mid-level
- Administrative experience
- Warehouse
Quick Apply
4d
Coordinator, Technical Operations - TV Physical Production
Sony Pictures Entertainment Inc. —Culver City, CA
- $30 - $36 an hour
- Full-time
- Hybrid work
- Google Workspace
- Microsoft Outlook
- Mid-level
Senior Inventory Coordinator (Contract)
Baby2Baby —Van Nuys, CA
- $24 - $30 an hour
- Contract
- Spanish
- English
- Mid-level
Quick Apply
Practice Coordinator
The Baby Teeth Studio —Los Angeles, CA
- $57,000 - $77,000 a year
- Email
- Background check
- Private practice
- Dental office
- Health insurance
- Dental insurance
Quick Apply
3d
Stock Coordinator (Abbot Kinney Women's)
Buck Mason —Venice, CA
- $18 - $21 an hour
- Part-time
- Computer skills
- Entry level
Quick Apply
Part Time Stock Coordinator (Palisades Women's)
Buck Mason —California
- $17 - $21 an hour
- Part-time
- Computer skills
- Entry level
Quick Apply
Part Time Stock Coordinator (Palisades Men's)
Buck Mason —California
- $17 - $21 an hour
- Part-time
- Computer skills
- Entry level
Quick Apply
Merchandising Operations Project Management Coordinator (Luxe Promo)
Olberding Brand Family —El Segundo, CA
- Online Application
- Hybrid work
- Merchandising
- Mid-level
- Business
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator
Pepperdine University —Malibu, CA
- $22.93 - $25.48 an hour
- Full-time
- Computer literacy
- Writing skills
- Mid-level
- Travel reimbursement
2d
Operations Coordinator
Essex Property Trust —Woodland Hills, CA
- $24.50 - $29.09 an hour
- Weekends as needed
- OSHA
- English
- Mid-level
- Paid parental leave
- Paid holidays
Quick Apply
13d
Recreation Coordinator
City of Malibu —Malibu, CA
- $79,055 - $103,148 a year
- Weekends as needed
- CPR Certification
- Customer service
- English
- Paid holidays
- Disability insurance
6d
Commercial Operations Coordinator
ImmunityBio —El Segundo, CA
- $35.00 - $38.46 an hour
- Full-time
- Customer service
- Mid-level
- Office
- AD&D insurance
- Disability insurance
11h
Undergraduate Admission Operations Coordinator
California Lutheran University —Thousand Oaks, CA
- $24 - $29 an hour
- Weekends as needed
- Writing skills
- English
- Mid-level
12d
Area Operations Coordinator
Baskin Robbins —Los Angeles, CA
- $25 - $35 an hour
- 8 hour shift
- Customer service
- Computer literacy
- Mid-level
- Paid training
- Mileage reimbursement
Quick Apply
12d
Business Office Coordinator
Sunrise Senior Living —Simi Valley, CA
- $28.65 - $35.85 an hour
- Full-time
- Mid-level
- Office
- Supervising experience
- Paid holidays
- Health insurance
TEAMS Sales Operations Coordinator
FIGS —Santa Monica, CA
- $29 - $31 an hour
- Mid-level
- Administrative experience
- SQL
- Paid holidays
- Disability insurance
Quick Apply
6d

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Front Office Coordinator

Ruth Swissa Medical Spa
Calabasas, CA

Quick Apply

Job Details

Part-time
$22 - $26 an hour

Qualifications

Teamwork
Attention to detail
Med spa experience
Analytical thinking
Critical thinking

Full Job Description

Front Office Coordinator

Ruth Swissa Medical Spa | Calabasas, CA
Part-Time (3–4 Days/Week to Start) | Approximately 30 Hours/Week | Opportunity for Full-Time Growth

PLEASE READ BEFORE APPLYING:

PRE-NURSING STUDENTS, NURSING STUDENTS, OR ANYONE PLANNING TO PURSUE NURSING OR ANOTHER CLINICAL CAREER: PLEASE DO NOT APPLY.

If nursing school, PA school, medical school, or another healthcare career is part of your future plans, this position is not the right fit.

We are looking for individuals who are passionate about business, operations, leadership, management, sales, and growing within a luxury medical spa. We are making a long-term investment in the right person and are seeking someone who is equally committed to building a lasting career with our practice.

About Ruth Swissa Medical Spa

Ruth Swissa Medical Spa is a luxury medical spa recognized for advanced aesthetic and paramedical treatments, exceptional patient care, and an elevated concierge-level experience. Every aspect of our practice is centered around professionalism, efficiency, and delivering outstanding results for our patients.

We are searching for an exceptional Front Office Coordinator who thrives in a fast-paced environment and enjoys being an essential part of a high-performing team.

About the Position

This is NOT a traditional front desk or receptionist position.

If you are looking for a position where you primarily answer phones and remain behind a desk throughout the day, this role is not the right fit.

Our Front Office Coordinator is one of the most important operational roles within the practice.

This is a highly hands-on, fast-paced position that requires constant multitasking, critical thinking, and exceptional organizational skills. Every day is different, and no two hours look the same.

One moment you may be welcoming patients and checking them in, while the next you're answering incoming calls, responding to patient text messages and emails, coordinating provider schedules, preparing consultation paperwork, escorting patients to treatment rooms, assisting with patient intake, scheduling appointments, communicating with practitioners, and ensuring the entire office continues operating efficiently.

If you enjoy staying busy, solving problems, thinking several steps ahead, and performing in a high-energy environment, you will thrive here.

This Is Also a Sales Position

This is not simply an administrative role.

Our Front Office Coordinators play an integral role in converting patient inquiries into consultations and treatments while providing an exceptional luxury experience from the very first interaction.

Applicants must have a minimum of 3 years of proven sales experience.

You should feel confident:

Converting incoming inquiries into scheduled consultations
Educating patients on treatments and services
Building trust and rapport with prospective patients
Following up with leads
Overcoming objections professionally
Helping patients move confidently through their treatment journey

If sales makes you uncomfortable, this position will not be the right fit.

Responsibilities

Deliver an exceptional luxury patient experience from arrival through checkout
Welcome, check in, and check out patients
Answer and manage a high volume of incoming phone calls
Respond promptly to patient text messages and emails throughout the day
Schedule appointments for multiple providers
Coordinate provider schedules and daily office flow
Escort patients to treatment rooms
Prepare and review patient paperwork and intake forms
Communicate continuously with practitioners regarding patient needs and scheduling
Assist with treatment recommendations and scheduling
Follow up with prospective patients and existing leads
Support inventory management and administrative operations
Maintain organization while balancing multiple priorities simultaneously
Assist wherever needed to ensure seamless daily operations

Who We're Looking For

We're looking for someone who naturally thrives in a fast-paced environment.

Our ideal candidate:

Loves staying busy throughout the day
Thrives under pressure
Enjoys multitasking
Has excellent critical thinking skills
Is proactive rather than reactive
Takes initiative without being asked
Maintains professionalism during busy situations
Communicates confidently and professionally
Is highly organized and detail-oriented
Enjoys working as part of a collaborative team
Wants to build a long-term career rather than simply have another job

Growth Opportunity

We strongly believe in promoting from within.

This position offers a clear pathway for professional growth into leadership roles, including:

Assistant Practice Manager
Practice Manager
Operations Leadership

We're looking for someone who wants to grow alongside our company and become an integral part of our long-term success.

Qualifications

Minimum of 3 years of proven sales experience (REQUIRED)
Previous experience in a medical spa, dermatology, plastic surgery, luxury retail, hospitality, concierge services, or another high-end client-facing environment is strongly preferred
Exceptional multitasking and organizational abilities
Outstanding communication and interpersonal skills
Strong customer service mindset with confidence in sales
Ability to think critically and solve problems independently
Comfortable learning multiple software systems and scheduling platforms
Professional appearance and demeanor
Reliable, punctual, and committed to excellence
Looking for a long-term career in business operations and leadership

Schedule

Part-time to start
3–4 days per week
Approximately 30 paid hours per week
Opportunity for full-time employment based on performance and business needs

Why Join Ruth Swissa?

At Ruth Swissa Medical Spa, you'll become part of a team that values excellence, professionalism, growth, and exceptional patient care. You'll have the opportunity to develop valuable business, operations, sales, and leadership skills while building a rewarding long-term career in the luxury aesthetics industry.

If you're driven, ambitious, thrive in a fast-paced environment, and are excited by the opportunity to grow within an established luxury medical spa, we'd love to hear from you.

Pay: $22.00 - $26.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

operations coordinator jobs in malibu, ca

Front Office Coordinator

Operations Coordinator (Palisades Men's)

Operations Coordinator

Administrative Coordinator- US Marketing

Outbound Operations Coordinator

Coordinator, Technical Operations - TV Physical Production

Senior Inventory Coordinator (Contract)

Practice Coordinator

Stock Coordinator (Abbot Kinney Women's)

Part Time Stock Coordinator (Palisades Women's)

Part Time Stock Coordinator (Palisades Men's)

Merchandising Operations Project Management Coordinator (Luxe Promo)

Office Coordinator

Operations Coordinator

Recreation Coordinator

Commercial Operations Coordinator

Undergraduate Admission Operations Coordinator

Area Operations Coordinator

Business Office Coordinator

TEAMS Sales Operations Coordinator

I want to receive the latest job alert for operations coordinator in malibu, ca

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