Top 339 Receptionist/administrative assistant Jobs in Malvern, Pa

Administrative Assistant
Valley Forge Educational Services —Malvern, PA
- Full-time
- School experience
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
4d
Office Administrative Assistant
Harlan Tree Service —Exton, PA
- From $25 an hour
- Full-time
- Google Workspace
- Computer literacy
- Office
- Health insurance
- Paid time off
Quick Apply
1d
Administrative Assistant
Top Pro Glass LLC —Malvern, PA
- $23 - $26 an hour
- Full-time
- Writing skills
- Basic math
- Office
- Health insurance
- Dental insurance
Quick Apply
16h
Concierge
Brightview Senior Living, LLC —Wayne, PA
- $17.75 - $20.50 an hour
- Part-time
- Communication skills
- Entry level
- Health insurance
- Dental insurance
Administrative Assistant 1 (Local Government) Delaware County Children and Youth
Commonwealth of PA —Drexel Hill, PA
- $49,799 a year
- Urgently hiring
- Hybrid work
- Office
- Bachelor's degree
- Team management
- Work from home
- Opportunities for advancement
8d
Executive Administrative Assistant
Lincoln Financial —Radnor, PA
- $35.87 - $47.83 an hour
- Online Application
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Tuition reimbursement
- Paid time off
12d
Administrative Assistant
HARCUM COLLEGE —Bryn Mawr, PA
- Part-time
- Mid-level
- Office
- Residential
- Health insurance
Quick Apply
1d
Administrative Assistant II, Special Events
Villanova University —Villanova, PA
- $20.30 - $26.48 an hour
- Weekends as needed
- Customer service
- Mid-level
- 3 years
- Tuition reimbursement
- Paid time off
7d
Administrative Assistant II
Swarthmore College —Swarthmore, PA
- $24 - $30 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid holidays
- Tuition reimbursement
Administrative Assistant
Delaware County Community College —Marple, PA
- Online Application
- Office
- High school diploma or GED
- US work authorization
- Disability insurance
- Health insurance
13d
Administrative Assistant III
Community College of Philadelphia —Philadelphia, PA
- $26.00 - $39.78 an hour
- Full-time
- Microsoft Word
- 5 years
- Writing skills
- Paid holidays
- Disability insurance
Administrative Assistant, People & Transformation
CMI Media Group —Chesterbrook, PA
- $35,000 - $65,000 a year
- Microsoft Outlook
- Office
- Entry level
Office Assistant
Voice and Vision, Inc. —Broomall, PA
- $18 - $20 an hour
- Part-time
- Microsoft Word
- Background check
- Microsoft Excel
Quick Apply
12d
Administrative Assistant
D'Amico Law, PC —Kennett Square, PA
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Paid time off
Quick Apply
Compliance /Administrative Assistant - Part-Time
Phoenixville Federal Bank & Trust —Phoenixville, PA
- Part-time
- Office
- Entry level
Quick Apply
7d
Administrative Assistant
Carol Tracy Designs —Conshohocken, PA
- From $22 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Paid time off
- Flexible schedule
Quick Apply
1d
Clinic Administrative Assistant
Fresenius Medical Care —Bryn Mawr, PA
- Full-time
- Microsoft Excel
- Hospital
- Inventory management
Assessment Administrative Assistant
Delaware County Community College —Marple, PA
- Online Application
- School experience
- Mid-level
- Office
- Disability insurance
- Health insurance
1d
Construction Administrative Assistant
Habitat for Humanity of New Castle County —Wilmington, DE
- $40,000 - $45,000 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health savings account
- Health insurance
Quick Apply
3d
Legal Secretary/Administrative Assistant
Rawle & Henderson LLP —Philadelphia, PA
- From $50,000 a year
- 8 hour shift
- Background check
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- Health savings account
Quick Apply

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Administrative Assistant

Valley Forge Educational Services -
Malvern, PA

Apply Now

Job Details

Full-time
4 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
403(b)

Qualifications

Computer operation
Stakeholder engagement
Faculty collaboration
Collaboration with board members
English
Windows
High school diploma or GED
Collaboration with other professionals for student support
Desktop applications
Positive reinforcement (classroom management strategies)
Typing
Grammar Experience
Board relations
Stakeholder relationship building

Full Job Description

JobID: 1577

Position Type:
Vanguard Administration/Administrative Assistant 12 Month

Date Posted:
7/27/2026

Location:
The Vanguard School

Are you looking for a career that makes your heart smile on a daily basis?
Come and work with our amazing students and staff at The Vanguard School!

Founded in 1959 and located on a beautiful 28-acre campus in Malvern, PA, The Vanguard School and Services (VSS) are dedicated to the growth and development of children and young adults with a variety of special needs. Through a collaborative and holistic approach to each individual served by the continuum of educational, recreation, and employment services offered, VSS commits to helping all students and participants develop a strong sense of self-worth in their communities in an environment driven by respect, appreciation, learning, and growth.

Title: Administrative Assistant
Program/Dept: Vanguard
Reports To: Program Supervisor
Position Type: 12 Month, Full-Time
Work Schedule: Monday to Friday, 7:30AM to 3:15PM
FLSA Status: Non-Exempt

Minimum Qualifications
1. High school diploma required, bachelor's degree preferred.
2. Five years office administrative experience, preferably in a non-profit or educational setting.
3. Able to type at least 45 words per minute, perform clerical skills competently, and use computers and Microsoft Windows applications at a proficient level.
4. Ability to establish and maintain cooperative and effective working relationships with all constituents (board members, administrators, colleagues, faculty, parents, and others) and in all situations.
5. Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
6. Ability to engage intellectually and physically in all components of the work process.

General Duties and Responsibilities
The Administrative Assistant is responsible for providing clerical administrative support to the Director of Education, Assistant Director of Education, program supervisors and staff members through the use of computer skills, phone skills, filing, and the use of office equipment; supporting both the School Year and Extended School Year (ESY) programs. The Administrative Assistant must be personable, professional, and able to interact with a variety of stakeholders in a supportive, positive manner. In addition, he/she must be organized, flexible, and able to work with regular interruptions. The Administrative Assistant will also serve as the Substitute Services Coordinator and will manage daily substitute coverage in all school buildings across campus.

Specific Duties and Responsibilities
1. Act as the first point of contact for the school building. Welcome visitors, scan identification, and issue visitor badges according to established procedures. Refer visitors to the appropriate director, supervisor, or staff member in a helpful manner.
2. Answer phone, take messages/ route calls as necessary, field/answer routine and non-routine questions and place out-going calls as needed
3. Provide administrative coverage at any front desk/ offices as needed.
4. Ensure the safety and security of the building at all times, making sure doors are locked and entry to the building is controlled.
5. Maintain and operate the campus-wide substitute system to provide special education teacher coverage, and generate reports such as absence reports and utilization reports.
6. Secure substitutes for daily absences of school personnel as well as coverage for teaching staff who need to attend meetings or professional development.
7. Type correspondence, prepare schedules and forms, and transcribe material from written text to computer formats.
8. Distribute information appropriately. Establish and maintain office filing systems and direct flow of information to and from files.
9. Interact with students in a positive manner, acting as an appropriate role model, providing praise and redirection according to established PBS procedures.
10. Communicate with parents ensuring information is shared with the appropriate supervisor or staff member in a timely manner.
11. Maintain and update school information, files, records, and databases as required. Ensure data entry is accurate.
12. Assist with various administrative tasks and duties utilizing Word, Excel, Outlook Mail and other computer-based systems, including the attendance and student information systems.
13. Proofread and edit materials to ensure correct spelling, punctuation, grammar, and layout.
14. Assist in schedule meetings and preparing materials for meetings.
15. Assist in the distribution and maintenance of quarterly progress reports and report cards.
16. Manage daily and long-term vacancies, assign substitute staff, arrange for classroom staff coverage.
17. Assist administration, supervisors and staff members with special projects which may include: organizing special events, creating posters and bulletin boards, and assisting with the student reward program.
18. Receive, sort, and distribute supplies, materials, packages, and mail to staff as needed. Ensure outgoing mail is handled in a timely manner.
19. Maintain an inventory of office supplies and classroom materials.
20. Maintain building office equipment (copier, toner, fax, postage, and printer). Troubleshoot minor issues and report major issues/maintenance needs to the appropriate outside service companies.
21. Maintain confidentiality of all information relating to the organization and its students, parents, and staff members.
22. Demonstrate competency in each of the VSS core values: Communication and Listening, Critical Thinking and Problem Solving, Ethics, Professionalism, and Teamwork.
23. Comply with all organizational policies and procedures including those stated in the VSS Policies & Procedures manual and additional verbal and written communications provided to staff members.
24. Maintain a professional, confidential and ethical relationship with administrators, colleagues, parents, students, and others at all times.
25. Attend and actively participate in staff meetings, in-service activities, and other meetings as required.
26. Perform related duties, special assignments and projects as assigned.

VSS offers a competitive salary, full comprehensive medical, dental, and vision insurance, PTO, 100% short and long-term disabilities, a robust Employee Assistance Program, and a generous annual contribution to each employees' 403(b). Top that off with team-building events, staff outings, and working alongside professionals who care deeply about our mission and core values: Communication and Listening, Critical Thinking and Problem Solving, Ethics, Professionalism, and Teamwork!

The Vanguard School and Services is committed to the full inclusion of all qualified individuals. We will ensure that persons with disabilities are provided reasonable accommodations as part of this commitment. If reasonable accommodation is needed to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment, be sure to let us know.

Apply Now

Refine Your Search

receptionist/administrative assistant jobs in malvern, pa

Administrative Assistant

Office Administrative Assistant

Administrative Assistant

Concierge

Administrative Assistant 1 (Local Government) Delaware County Children and Youth

Executive Administrative Assistant

Administrative Assistant

Administrative Assistant II, Special Events

Administrative Assistant II

Administrative Assistant

Administrative Assistant III

Administrative Assistant, People & Transformation

Office Assistant

Administrative Assistant

Compliance /Administrative Assistant - Part-Time

Administrative Assistant

Clinic Administrative Assistant

Assessment Administrative Assistant

Construction Administrative Assistant

Legal Secretary/Administrative Assistant

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