Working Title: Executive Administrative Assistant
Job Class: Office & Administrative Specialist, Principal
Agency: Direct Care and Treatment
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Job ID: 95215
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Location: St. Peter
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Telework Eligible: No
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Full/Part Time: Full-Time
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Regular/Temporary: Unlimited
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Who May Apply: Open to all qualified job seekers
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Date Posted: 07/01/2026
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Closing Date: 07/07/2026
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Hiring Agency/Seniority Unit: Direct Care and Treatment / DCT St Peter AFSCME
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Division/Unit: MSOP Admin Svcs / MSOP SP Admin Operations
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Work Shift/Work Hours: Day Shift
- Days of Work: Monday - Friday 7:30am-4:00pm
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Travel Required: No
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Salary Range: $24.54 - $33.11 / hourly; $51,239 - $69,133 / annually
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Classified Status: Classified
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Bargaining Unit/Union: 206 - Clerical/AFSCME
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Work Area: (Required for AFSCME)
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FLSA Status: Nonexempt
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Designated in Connect 700 Program for Applicants with Disabilities: Yes
Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Minnesota Sex Offender Program (MSOP) is a residential, sex offense specific treatment program in a modified therapeutic community and secure setting that provides services to over 700 individuals who have been civilly committed for sexual offending. MSOP is a national leader in the industry and is committed to providing services on the leading edge of the comprehensive evaluation, treatment, and management of clients.
We are currently seeking an Executive Administrative Assistant to provide confidential administrative and specialized support services for the (MSOP) Facility Director and the Facility Executive Team by providing administrative, technical, and operational support, including independently leading, coordinating and organizing special projects. This position serves as the facility’s first point of contact and will be required to exercise a great deal of autonomy and must have the ability to coordinate and prioritize work independently.
Primary Responsibilities Include:
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Provide comprehensive support to the Facility Director, Facility Clinical Director, and Facility Executive team to ensure efficient and effective day to day business operations.
- Compose public, highly sensitive and confidential correspondence and reports independently or from brief instruction including letters, appeals, memos, job descriptions, congratulatory letters, strike plans, unit shut down plans, emergency response plans, organizational charts, quarterly and other reports.
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Maintain up-to-date calendars, schedule meetings and appointments as necessary and as directed.
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Prepare training/presentation materials, to include Power Point presentations and desktop publishing software for brochures and flyers.
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Act as a liaison with community members, local legislators, and law enforcement.
- Lead special projects as requested by the Facility Director
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Assist managers and supervisors with all human resource functions, including but not limited to scheduling and organizing candidate interviews, collecting required HR paperwork and partnering with HR team members on various process requirements.
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Communication Skills – Demonstrated ability supporting upper-level management with the ability to understand, interpret, and execute detailed oral and written instructions with little oversight. Including advanced use of the English language, spelling and grammar, sufficient to compose, analyze, edit and independently summarize data & reports with minimal review and errors.
- Customer Service Skills – Proven experience with supporting upper-level management and the ability to handle difficult phone calls and direct informational needs from the general public, media, legislative personnel and other constituents.
- Data Entry Performance - Collect and analyze data to prepare reports and maintain databases according to established policies and procedures.
- Database, Documents, and Records Management - Ensure that records & documents are maintained according to statutory retention requirements
- Desktop or Website Publishing - Prepare materials using Microsoft Office programs that include Outlook, Word, Excel and PowerPoint.
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Spreadsheets Skills - Sufficient to create, modify, sort and extract data.
- Typing/Keyboarding Skills - Sufficient to compose meeting agendas, handouts, meeting notes, reports, letters, and data summaries.
- Word Processing- Proven skills composing public and highly sensitive correspondence and reports for upper-level management. These documents include letters, memos & reports. Skills should be sufficient to develop, format and modify these documents including using mail merge.
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At least 3 years of experience supporting upper-level management
- Ability to plan, organize and prioritize a variety of work activities and schedules.
- Knowledge of data privacy laws governing confidential information.
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SharePoint experience.
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Previous experience providing administrative support in state or local government or other public sector organizations.
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Variety of experiences working effectively with others from different backgrounds and cultures
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
REFERENCE/BACKGROUND CHECKS – Direct Care & Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
EDUCATION VERIFICATION - Applicants will be required to provide a copy of their high school diploma OR a copy of their college transcript/degree at time of interview. Transcripts will ONLY be acceptable if it clearly identifies the graduation date and field in which it was earned.
Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.
Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.
CONTACT
If you have questions about the position, contact Tim Lokensgard at
[email protected]
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title, and your valid Proof of Eligibility Certificate by the closing date to
[email protected]
If you are an individual with a disability and need an ADA accommodation for an interview, you may contact the Office of Equal Opportunity at [email protected] or call 651-539-7243
CERTAIN DISABLED VETERANS: Effective August 1, 2012, legislation provides state agencies with the option to appoint certain disabled veterans on a noncompetitive basis if they: 1) meet service requirements and have a verified service-connected disability rating of at least 30%; 2) provide qualifying documentation verifying the disability; and 3) meet all Minimum Qualifications identified in this posting. To
Direct Care and Treatment is a highly specialized behavioral health system operated by the State of Minnesota. DCT operates treatment programs, residential and vocational services for people with serious mental illness, developmental disabilities, substance use disorders and more.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
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Connection with their coworkers and communities
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Opportunities for personal and professional growth
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
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Diabetes care
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Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
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Pension plan that provides income when you retire (after working at least three years)
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Employer paid life insurance to provide support for your family in the event of death
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Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
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Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
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Training, classes, and professional development
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Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
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A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
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Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
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Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [email protected] and let us know the support you need.
