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Office Administrator

Alair Homes Marietta
Marietta, GA

Quick Apply

Job Details

Full-time
$60,000 - $65,000 a year
14 days ago

Benefits

Paid holidays
Paid time off

Qualifications

Customer communication
Spreadsheets
Customer inquiry handling
Productivity software

Full Job Description

Office Administrator
Alair Homes Marietta
Marietta, GA | Full-Time

At Alair Homes Marietta, we believe exceptional client experiences start with exceptional systems, communication, and organization. We are seeking an Office Administrator who will become the operational backbone of our team by managing financial administration, supporting HR processes, coordinating lead intake, and helping keep our growing business running smoothly.

This is an opportunity for an organized, proactive professional who enjoys creating structure, solving problems, and supporting a high-performing team. You'll work closely with company leadership and play a key role in helping the business scale while maintaining the high standards Alair is known for.

If you are someone who takes ownership, follows through on commitments, and enjoys bringing order to fast-moving environments, we'd love to hear from you.

What You'll Do

Financial Administration

Manage accounts payable and accounts receivable processes
Maintain accurate financial records and administrative documentation
Utilize Excel and the Alair operating system for tracking and reporting
Coordinate with Alair Home Office and financial partners regarding reports, system questions, and financial administration needs
Assist with routine financial organization and recordkeeping

Human Resources & Compliance Support

Coordinate employee benefits administration, including annual renewals and updates
Track and maintain contractor licenses, certifications, and renewal deadlines
Maintain current subcontractor Certificates of Insurance (COIs), W-9 forms, and Subcontractor Agreements, ensuring all documentation remains accurate, complete, and up to date
Manage onboarding and offboarding documentation and processes
Support employee records management and HR administration
Help improve and organize HR systems, procedures, and documentation

Lead Management & Business Support

Respond to incoming inquiries from prospective clients
Conduct lead intake and maintain lead tracking systems
Support follow-up activities to ensure a positive client experience
Assist with marketing and business development coordination as needed
Help maintain visibility into pipeline activity and lead status

Office Operations & Team Coordination

Organize priorities, deadlines, and follow-up activities across the business
Coordinate communication between team members, trade partners, and Home Office
Support meetings through preparation, documentation, and follow-up
Facilitate team meetings when needed
Help create structure and accountability within day-to-day operations

What We're Looking For

Required Qualifications

3+ years of experience in office administration, business administration, operations coordination, finance administration, HR administration, or a similar role
Strong organizational and time management skills
Experience managing multiple priorities and deadlines simultaneously
Proficiency with Microsoft Excel and general business software
Excellent written and verbal communication skills
High attention to detail and follow-through

Preferred Qualifications

Experience in residential construction, remodeling, home building, professional services, or a related industry
Experience with accounts payable and accounts receivable administration
Exposure to HR administration, employee benefits, or compliance tracking
Experience maintaining subcontractor compliance documentation, including COIs, W-9s, and subcontractor agreements
Business Administration, Finance, Accounting, Human Resources, or related education
Experience supporting small business operations or leadership teams

What Winning Looks Like in This Role

Financial processes are organized, accurate, and consistently up to date
Leads are responded to promptly and tracked effectively, creating a strong first impression for prospective clients
HR and compliance items are proactively managed with no missed deadlines or gaps
The team operates more efficiently because priorities, communication, and follow-ups are clearly organized
Leadership can rely on you to keep operations running smoothly without constant oversight
Systems and processes improve over time as you identify opportunities and implement better ways of working
You become a trusted, go-to resource who helps the entire team stay aligned and productive

What We Offer

Salary: $60,000 - $65,000 based on experience
Paid time off and paid holidays
Opportunity to grow within a respected luxury construction brand
Collaborative, values-driven work environment
Exposure to high-end residential construction projects and leadership

How to Apply

If you are a detail-oriented professional who enjoys supporting leadership and creating organized, efficient office systems, we'd love to hear from you.

Please submit your resume and a brief cover letter explaining your interest in the role and relevant experience.

Alair Homes Marietta is an equal opportunity employer. We value diversity and are committed to creating an inclusive and respectful workplace for all team members.

Quick Apply

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Office Administrator Alair Homes Marietta Marietta, GA | Full-Time

What You'll Do

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Office Administrator
Alair Homes Marietta
Marietta, GA | Full-Time