Top 32 Receptionist/administrative assistant Jobs in Marion, Ia

Administrative Assistant
City of Marion —Marion, IA
- $51,623 - $72,272 a year
- Overtime
- Heavy lifting
- Sales
- Inventory management
2d
Administrative Assistant
Covenant Family Solutions LLC —Marion, IA
- From $20 an hour
- Full-time
- HIPAA
- Mid-level
- High school diploma or GED
Quick Apply
Receptionist/Administrative Assistant
AMMT PROPERTY MANAGEMENT —Marion, IA
- $16 - $19 an hour
- Part-time
- Background check
- Microsoft Excel
- Military
- Health insurance
- Dental insurance
Quick Apply
4d
Administrative Assistant (AA)
DAVITA —Cedar Rapids, IA
- Part-time
- Hospital
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Executive Administrative Assistant
GreenState Credit Union —North Liberty, IA
- $69,280.38 - $80,996.76 a year
- Overtime
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
Underwriting Administrative Assistant
UFG Insurance —Cedar Rapids, IA
- $22 - $29 an hour
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant (Part-time)
Radix Recovery —Cedar Rapids, IA
- Part-time
- HIPAA
- Research
- Office
Quick Apply
1d
Administrative Assistant II
UnityPoint Health —Cedar Rapids, IA
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Disability insurance
3d
Administrative Assistant
The Waldinger Corp. —Cedar Rapids, IA
- Full-time
- Research
- Office
- Administrative experience
- Profit sharing
- AD&D insurance
Quick Apply
10d
Student Services Administrative Assistant
TeachIowa —Center Point, IA
- Full-time
- Entry level
Lifeline Administrative Assistant
UnityPoint Health —Cedar Rapids, IA
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Disability insurance
Veterinary Receptionist
Petersen Pet Hospital —Hiawatha, IA
- From $15 an hour
- Full-time
- Mid-level
- Medical terminology
- Paid holidays
- Health insurance
Quick Apply
9d
Veterinary Receptionist
Veterinary Practice Partners —Hiawatha, IA
- From $15 an hour
- Full-time
- Mid-level
- Medical terminology
- Paid holidays
- Health insurance
Quick Apply
9d
Receptionist/Administrative Assistant/Bookkeeping
Barkalow Companies —Coralville, IA
- $20 - $25 an hour
- Full-time
- Research
- Mid-level
- Office
Quick Apply
1d
Neurology Clinic ~ Administrative Assistant
Iowa Neurology & Sleep Clinic, PLC —Coralville, IA
- From $17 an hour
- Part-time
- Microsoft Word
- Customer service
- Medical office experience
- Health insurance
- Dental insurance
Quick Apply
10d
Project Assistant - Mission Critical
Layton Construction —Cedar Rapids, IA
- Full-time
- Microsoft Outlook
- Mid-level
- High school diploma or GED
- Health savings account
- AD&D insurance
Retail Sales Administrative Assistant
Grand Appliance and TV —Marion, IA
- Full-time
- Organizational skills
- Associate's degree
- Entry level
Quick Apply
8d
Project Coordinator
MODERN —Cedar Rapids, IA
- Extended hours
- Basic math
- ERP systems
- Mid-level
- Health savings account
- AD&D insurance
Quick Apply
2d
Certified Medical Assistant
Neurology & Sleep Clinic, PLC —Coralville, IA
- Part-time
- Computer literacy
- High school diploma or GED
- Neurology
- Health insurance
- Dental insurance
Quick Apply
10d
Project Assistant - Mission Critical
Structure Tone —Cedar Rapids, IA
- Full-time
- Microsoft Outlook
- Mid-level
- High school diploma or GED
- Health savings account
- AD&D insurance

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Administrative Assistant

City of Marion -
Marion, IA

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Job Details

Full-time
$51,623 - $72,272 a year
2 days ago

Qualifications

Meeting minutes
Computer operation
Correspondence management
Phone communication
Copy machines
Basic math
Filing
Meeting transcription
Employee relationship building
English
Research
Administrative experience
High school diploma or GED
Typing
Clerical experience
Productivity software
Property deeds
Local ordinances
Grammar Experience
Two-way radios

Full Job Description

DEADLINE TO APPLY: SUNDAY, AUGUST 23, 2026

TARGET START DATE IS MONDAY, OCTOBER 5, 2026

JOB INFORMATION

Job Title: Administrative Assistant

Department: Parks & Recreation

Reports to: Parks & Recreation Director

Location: Thomas/Lowe Park

Civil Service: No

Bargaining Unit: Non-Bargaining

Pay Grade: 5 ($51,623 - $72,272)

FLSA Status: Non-Exempt

Overtime Status: Hourly, Paid Overtime

JOB SUMMARY

The Parks & Recreation Administrative Assistant performs routine and complex secretarial and administrative duties and related work as apparent or assigned. Maintains records and manages functions as designated by his/her supervisor. The nature of this position is such that the employee has considerable independence in performing routine work, giving information, and related duties.

ESSENTIAL JOB DUTIES/WORK PERFORMED

Provide administrative support to the department.
Scribe minutes for meetings that include but not limited to Staff meetings, Park Board, Tree Board, Arts Council, and Park Foundation. Type, compose, and distribute correspondence, news releases and other material.
Greet the public as they present to the park office, answer incoming calls, emails, etc. Provide and distribute information as required.
Process revenue invoices and receipts.
Maintain the department's annual budget revenue and expenditure history, utilizing spreadsheets and budget software.
Maintain bookkeeping system for the various transactions of the department and file for all divisions of the department including personnel files.
Create monthly and annual reports for the various Boards and City Council.
Prepare agenda items and packet information for the various Boards, Foundations, and City Council meetings.
Maintain inventory of office supplies and other operational materials.
Aid in swimming lessons and recreation activity registrations, provide support with community gardens and farmers' market.
Reserve meeting space for facilities and take reservations with payment as necessary.
Maintain and update the department's facility rental and event calendar.
Responsible for financial tasks including receiving payments from registration fees, ticket sales, park pavilion reservations and facility rentals. Manage outstanding balances by reviewing and collecting unpaid invoices entered by staff in RecDesk.
Research grant opportunities.
Create and update promotional materials for the department including, but not limited to, informational handouts, and annual program guide.
Review Park, Recreation and Cemetery polices for routine and necessary revisions.
Collaborate and support other City departments.
Assist with park events and programs as required.
Attend necessary training as defined by the Parks & Recreation Director and HR department.
Provide oversight and direction to other clerical personnel.

REQUIRED KNOWLEDGE, ABILITIES AND SKILLS

Possess extensive knowledge of business English, including grammar, punctuation, spelling, and basic arithmetic.
Possess general knowledge of City, departmental programs, procedures, policies and terminology with the ability to read and understand detailed policies, procedures, ordinances, resolutions, and grant applications.
Possess general knowledge of deeds and legal descriptions of property.
Knowledge of computers, software, and other office equipment. Proficient in Microsoft Office Suite.
Ability to make minor decisions in accordance with established laws, rules and regulations.
Ability to maintain clerical records and prepare accurate reports as required.
Ability to prepare effective correspondence on routine matters and perform some office management duties without supervision.
Ability to scribe meeting minutes.
Ability to understand and implement oral and written instructions.
Ability to establish and maintain effective working relationships with fellow employees and the general public.
Ability to multitask and prioritize workload and responsibilities.

ESSENTIAL FUNCTIONS

Ability to read, write, speak and understand English to effectively communicate with citizens and employees by telephone, two-way radio, in written form and face-to-face.
Ability to operate telephone, computer keyboard, calculator, switchboard, typewriter, photocopier and similar electronic and manual office equipment.
Ability to type at a minimum speed of 60 words per minute.
Ability to sit for long periods of time for typing and computer work.
Frequent exertion of up to 10 pounds of force with occasional heavy lifting requirements up to 50 pounds.
Duties may involve speaking and hearing, fine finger dexterity, walking and repetitive motions such as standing, stooping, kneeling, crouching, crawling, reaching, pushing, pulling, and lifting. Effective vocal communication is needed to convey information and detailed instructions, and adequate hearing is required to perceive normal speech and received detailed information.
Must not pose a direct threat to the safety of other individuals in the workplace or to citizens encountered during work.

QUALIFICATIONS

Possess a high school diploma or GED. Supplemental college course work preferred.

WORKING CONDITIONS

Work will primarily be performed in an office setting with a standard work week of Monday - Friday, 7am - 4 pm.
The work is primarily sedentary, involving sitting 95% of the time, standing and walking 5% of the time.
Occasionally may need to perform duties outdoors.
May be required to work overtime based on workload demands.

REQUIRED BACKGROUND CHECKS

Criminal Background Check
Registered Sex Offender Registry Check
Driving Record

Apply Now

Refine Your Search

receptionist/administrative assistant jobs in marion, ia

Administrative Assistant

Administrative Assistant

Receptionist/Administrative Assistant

Administrative Assistant (AA)

Executive Administrative Assistant

Underwriting Administrative Assistant

Administrative Assistant (Part-time)

Administrative Assistant II

Administrative Assistant

Student Services Administrative Assistant

Lifeline Administrative Assistant

Veterinary Receptionist

Veterinary Receptionist

Receptionist/Administrative Assistant/Bookkeeping

Neurology Clinic ~ Administrative Assistant

Project Assistant - Mission Critical

Retail Sales Administrative Assistant

Project Coordinator

Certified Medical Assistant

Project Assistant - Mission Critical

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