Top 31 Records specialist Jobs in Massachusetts

AI-Enabled Compliance and Records Systems Specialist
Communication Technology Services Inc —Marlboro, MA
- $75,000 - $85,000 a year
- Full-time
- Google Workspace
- Microsoft Outlook
- Bachelor of Science
- Paid holidays
- Health insurance
4d
Vital Records Clerk
City of Springfield, MA —Springfield, MA
- $55,420.56 a year
- Full-time
- Surgery
- Writing skills
- Mid-level
- Paid holidays
- Disability insurance
Patient Records Specialist
Dana-Farber Cancer Institute —Boston, MA
- $42,100 - $47,300 a year
- Full-time
- Hybrid work
- Computer literacy
- Bachelor's degree
- Computer skills
Public Records Specialist
State of Massachusetts - Secretary of State —Boston, MA
- $42,500 a year
- Email
- Mid-level
- Office
- In-person
- Paid holidays
- Disability insurance
Record Center Specialist
Access Information Management —Peabody, MA
- $19 an hour
- Entry level
Quick Apply
AI-Enabled Compliance and Records Systems Specialist
Communication Technology Services (CTS) —Marlborough, MA
- $75,000 - $85,000 a year
- Full-time
- Mid-level
- In-person
- Leadership
- Paid holidays
- Health insurance
MANAGER OF STUDENT RECORDS & REGISTRAR, Data and Enrollment Management, Wheelock College of Education & Human Development
Boston University —Boston, MA
- $75,000 - $90,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
Senior Administrative Assistant - Records
Suffolk County Sheriff's Department —Boston, MA
- Research
- Mid-level
- Office
Master Gas Fitter - Master of Record / Permit Officer
Scopes Facility Services, Inc —Boston, MA
- $60,000 - $80,000 a year
- Full-time
- Hybrid work
- Background check
- Management
- Heavy lifting
- Health insurance
- Dental insurance
Quick Apply
13d
Medical Records/Central Supply
Webster Park Rehabilitation and Healthcare Center —Rockland, MA
- $23 - $25 an hour
- Full-time
- Skilled nursing facility
- HIPAA
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
11d
Medical Records Librarian
State of Massachusetts - Department of Mental Health —Taunton, MA
- $57,456.62 - $79,461.20 a year
- Full-time
- Bilingual
- Writing skills
- Adults
Student Records Coordinator - School of Dental Medicine
Tufts University —Boston, MA
- $25.20 - $34.90 an hour
- Hybrid work
- School experience
- Word processing
- Public speaking
Records Specialist - Part Time, Possible Full Time (Onsite)
ACCUFILE, INC. —Boston, MA
- $16 - $40 an hour
- Part-time
- Mid-level
- Ability to sit for extended periods
- Data entry
Quick Apply
Medical Records Scanning/Patient Portal Representative
Emerson Hospital —Concord, MA
- $20 - $24 an hour
- Full-time
- Anatomy knowledge
- Microsoft Excel
- Microsoft Outlook
Service Coordinator Post Adoption Records
Catholic Charities Archdiocese of Boston —South Boston, MA
- $28.56 - $36.00 an hour
- Part-time
- Writing skills
- Research
- Office
- Flexible schedule
Quick Apply
4d
Medical Records Clerk
VitalCore Health Strategies —Norfolk, MA
- $23.69 an hour
- Full-time
- Office
- High school diploma or GED
- Typing
- Health savings account
- Paid holidays
Quick Apply
9d
Assistant District Attorney / Records Access Officer, Public Records Unit
Plymouth County District Attorney's Office —Brockton, MA
- $85,000 - $100,000 a year
- Full-time
- Mid-level
- 3 years
- Team management
- Disability insurance
- Health insurance
Associate Director, Clinical Compliance & Records
Amylyx Pharmaceuticals —Cambridge, MA
- $171,000 - $192,000 a year
- Bachelor's degree
- Travel
- SharePoint
Medical Records/Transportation Secretary
Justice Resource Institute —Taunton, MA
- $22 - $25 an hour
- Weekends as needed
- Residential
- Driver's License
- Experience working with children
- Health insurance
- Dental insurance
Quick Apply
Records and Services Specialist
Mount Holyoke College —South Hadley, MA
- $24.05 - $26.47 an hour
- Part-time
- Microsoft Word
- Mid-level
- Office
- Disability insurance
- Health insurance

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records specialist jobs near massachusetts

AI-Enabled Compliance and Records Systems Specialist

Communication Technology Services Inc -
Marlboro, MA

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Job Details

Full-time
$75,000 - $85,000 a year
4 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Microsoft Outlook
Spreadsheets
SharePoint
Cross-functional communication

Full Job Description

Communication Technology Services (CTS) is one of the largest integrators and managed service providers in the U.S., specializing in the design, installation, and support of Distributed Antenna System (DAS), Small Cell, and 4G/5G Private Wireless Networks. We are seeking an AI-Enabled Compliance and Records Systems Specialist to join our Safety and Human Resources team at our corporate headquarters in Marlborough, MA. This is a full-time, in-office position.

We are seeking an organized, tech-savvy AI-Enabled Compliance and Records Systems Specialist to help lead the evolution, organization, and AI-driven automation of our central compliance and recordkeeping systems.

In this high-impact role, you will serve as a key bridge between Safety, HR, Operations, and IT, ensuring our systems are accurate, automated, audit-ready, and seamlessly supporting our field and operational leadership. The goal is to build and support AI-enhanced systems that help CTS manage records, compliance, training, equipment, manuals, inventory, safety programs, prequalification requirements documentation, document retention, and operational records for CTS’s national DAS, ERRCS, wireless infrastructure, and public safety communications operations.

The ideal candidate is detail-oriented, strong with data, comfortable with technology, and able to organize records using a structured filing methodology, similar to how a librarian would classify, index, retain, and retrieve information. Strong communication skills are required, as this role will involve regular follow-up with internal departments, field teams, managers, clients, vendors, and leadership.

Key Responsibilities

AI, Automation and Systems Optimization

Support development and maintenance of an AI-enhanced tracking and records system.
Use AI tools to identify missing records, flag upcoming expirations, summarize information, improve record control, and support compliance follow-up.
Build and support systems that help CTS manage training, certification, equipment, tool, calibration, safety, compliance, prequalification, and equipment manual records.
Develop consistent document naming, filing, indexing, version control, retention, and archive practices.

Safety and Compliance Support

Support CTS’s national DAS, ERRCS, wireless infrastructure, and life safety communications operations.
Support the Safety/HR Team with compliance tracking, audit preparation, client requests, and safety documentation.
Support prequalification and contractor management platforms, including Avetta, ISNetworld, and other client-required compliance systems.
Assist with safety prequalification submissions, client compliance requests, safety questionnaires, training records, insurance-related documents, OSHA logs, EMR/TRIR data, written safety programs, manuals, and supporting documentation.
Assist with maintaining and organizing CTS safety programs, policies, procedures, forms, manuals, and field support documents.
Provide administrative and records support for Safety/ initiatives, audits, incident documentation, corrective actions, training follow-up, and program updates.

Records and Training Administration

Build and maintain spreadsheets, dashboards, logs, reports, and follow-up trackers.
Track employee training, certifications, expiration dates, renewals, and missing records.
Maintain records for safety training, site-specific training, equipment, tools, inspections, and calibration requirements.
Maintain and organize equipment manuals, user guides, manufacturer instructions, inspection requirements, maintenance records, calibration documents, and related supporting documentation.
Ensure records are accurate, complete, confidential, audit-ready, and easy to locate when needed.

Cross-Functional Collaboration

Work with the CIO and IT Team on system structure, data organization, access, reporting, dashboards, and process improvements.
Coordinate with HR, Safety, Operations, Operational Leadership, IT, and field leadership to obtain, update, and verify records.
Communicate clearly and professionally with employees, managers, clients, vendors, and leadership regarding missing records, upcoming expirations, follow-up needs, and system updates.

Systems / Platforms Supported

This role may support, use, or help organize records for systems such as:

DarcyIQ
Avetta
ISNetworld / ISN RAVS+
Client prequalification portals
Safety training platforms
HRIS / ERS systems
Paylocity
Equipment and asset tracking systems
Calibration tracking systems
Microsoft 365 and Google Workspace
SharePoint / OneDrive / Teams
Excel-based dashboards and tracking logs
Insurance documentation systems
Incident reporting and corrective action tracking systems
Client-specific safety and compliance platforms

Required

Ability to work on-site in Marlborough, MA, full-time, Monday through Friday
Strong administrative, records management, communication, and computer skills
Strong Microsoft Office (Excel, Word, Outlook, Teams), SharePoint/OneDrive, and Google Workspace skills
Experience supporting Safety, HR, Operations, Operational Leadership, or Construction

Preferred

Experience with AI tools, automation, reporting, and process improvement
Experience with tracking systems, dashboards, document control, asset records, equipment manuals, prequalification platforms, or compliance files preferred
Experience supporting Telecommunications, DAS, ERRCS, Records Management, Library Science, IT support, Prequalification, or Compliance highly preferred

Key Attributes

Meticulous attention to detail
Very accurate and reliable
Strong communication and follow-up skills
Skilled at structuring and classifying unstructured information
Able to meaningfully improve and maintain systems
Comfortable supporting prequalification, safety programs, and compliance recordkeeping

Why This Role Matters

At CTS, safety and regulatory compliance are essential to our operational success. This role directly helps safeguard CTS against operational, regulatory, client compliance, and recordkeeping risk by ensuring our national workforce, equipment, and safety programs remain fully certified, audit-ready, and supported by modern, intelligent technology systems.

Salary range of 75K-85K commensurate with experience.

This is a full-time, salaried position and offers benefits: Medical, Dental, Vision, Paid Time Off (PTO), Paid Holidays, and 401(k).

PI286591685

Apply Now

Refine Your Search

records specialist jobs in massachusetts

AI-Enabled Compliance and Records Systems Specialist

Vital Records Clerk

Patient Records Specialist

Public Records Specialist

Record Center Specialist

AI-Enabled Compliance and Records Systems Specialist

MANAGER OF STUDENT RECORDS & REGISTRAR, Data and Enrollment Management, Wheelock College of Education & Human Development

Senior Administrative Assistant - Records

Master Gas Fitter - Master of Record / Permit Officer

Medical Records/Central Supply

Medical Records Librarian

Student Records Coordinator - School of Dental Medicine

Records Specialist - Part Time, Possible Full Time (Onsite)

Medical Records Scanning/Patient Portal Representative

Service Coordinator Post Adoption Records

Medical Records Clerk

Assistant District Attorney / Records Access Officer, Public Records Unit

Associate Director, Clinical Compliance & Records

Medical Records/Transportation Secretary

Records and Services Specialist

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