Top 1017 Administrative assistant Jobs in Matawan, Nj

Administrative Assistant
Lunch Break, Inc. —Red Bank, NJ
- $20 - $25 an hour
- Full-time
- Background check
- Google Workspace
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
Assistant Bookkeeper/Data Analyst
Confidential —Perth Amboy, NJ
- $40,000 - $50,000 a year
- Full-time
- Bilingual
- Background check
- Spanish
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
By Landmark —Plainfield, NJ
- $65,000 - $75,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- 401(k) matching
Quick Apply
Accounting Clerk Assistant
Traffic Plan —Tinton Falls, NJ
- $23 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
Administrative Accounting Assistant
Hayt, Hayt & Landau, LLC —Eatontown, NJ
- $17 - $21 an hour
- Full-time
- In-person
- Entry level
- Under 1 year
- Free parking
- Disability insurance
Quick Apply
Secretary II - Full Time - Day
Hackensack Meridian Health —Perth Amboy, NJ
- From $25.77 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
16h
Full-Time Administrative Assistant
KOHLS —Holmdel, NJ
- $17.75 - $27.85 an hour
- Weekends as needed
- 18 years or older
- Merchandising
- Mid-level
- Disability insurance
- Dental insurance
Secretary II - Multiple Vacancies
Rutgers University —Piscataway, NJ
- $28.47 an hour
- Full-time
- Word processing
- Mid-level
- Administrative experience
- Paid holidays
- Dental insurance
14d
Sr. Administrative Associate
Merck —Rahway, NJ
- $82,700 - $130,200 a year
- Full-time
- Microsoft Outlook
- High school diploma or GED
- Analysis skills
- Paid holidays
- Health insurance
1d
Administrative Assistant/Receptionist/Billing - Mental Health
Innerspace Counseling, LLC —Old Bridge, NJ
- $20 - $25 an hour
- Full-time
- Customer service
- Medical office experience
- Office
- Health insurance
- Dental insurance
Quick Apply
Warehouse Office Support
Home Depot —Perth Amboy, NJ
- $20.50 an hour
- Entry level
Program Assistant
Rutgers University —New Brunswick, NJ
- $58,953 a year
- Full-time
- Microsoft Excel
- Microsoft Access
- Current TB test
- Paid holidays
- Dental insurance
Administrative Assistant
Friendly Connections Inc —Matawan, NJ
- $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Adults
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
SERVPRO of Hoboken/Union City —Cliffwood, NJ
- $45,000 - $55,000 a year
- Full-time
- Office
- Administrative experience
- Construction experience
- Paid holidays
- Health insurance
Quick Apply
9d
Administrative Specialist 2
New Jersey Courts —Freehold, NJ
- $54,434.49 - $89,181.84 a year
- Full-time
- Hybrid work
- Background check
- Customer service
- Writing skills
- Paid holidays
- Health insurance
1d
Virtual Administrative Assistant
Qureos Inc —New York, NY
- $35 - $42 an hour
- Full-time
- Remote
- Microsoft Excel
- Microsoft Outlook
- English
8h
Administrative Coordinator Confid
Rutgers University —New Brunswick, NJ
- $62,129 a year
- Multiple hires
- Inventory management
- Mid-level
- Windows
- Paid holidays
- Dental insurance
Human Resource Administrative Assistant
Grace Healthcare Services —Edison, NJ
- $22 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Data Entry
Qureos Inc —North Middletown, NJ
- $15 - $25 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
4d
Administrative Specialist 4 (Confidential) TCA's office
New Jersey Courts —New Brunswick, NJ
- $81,866.60 - $127,586.80 a year
- Full-time
- Hybrid work
- Background check
- Customer service
- Research
- Paid holidays
- Health insurance
10d

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Administrative Assistant

Lunch Break, Inc.
Red Bank, NJ

Quick Apply

Job Details

Full-time
$20 - $25 an hour

Benefits

Health insurance
Dental insurance
Employee assistance program
Vision insurance
401(k) matching
Retirement plan

Qualifications

Google Workspace
Spreadsheets
Executive administrative support
Microsoft Office
Productivity software
Associate's degree

Full Job Description

Position Title: Administrative Assistant

Reports to: President & CEO and Director of Operations

Status: Non-Exempt Full Time(32 hours per week)

Benefits: Eligible for full benefits package

Job Summary:

The Administrative Assistant provides high-level administrative and organizational support to the President & CEO and the Director of Operations. This role is critical to ensure efficient executive operations and seamless coordination of leadership and board-related activities. The position requires discretion, strong organizational skills, initiative, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.

Executive Support

· Manage complex calendars for the President & CEO and Director of Operations.

· Prepare correspondence, reports, presentations, and meeting materials.

· Draft agendas, take meeting minutes, and track follow-up action items.

· Screen calls and emails; respond or redirect as appropriate.

· Maintain confidential files and sensitive organizational information.

· Assist with strategic projects and special initiatives as assigned.

Board & Leadership Meeting Coordination

· Coordinate logistics for BOT, EC, AC, Managers’ Meetings, and 109 Meetings.

Develop and distribute annual meeting calendars.
Prepare and distribute meeting notices, agendas, and board packets.
Compile reports and supporting documentation from leadership team members.
Record and distribute accurate meeting minutes.
Track follow-up assignments and governance documentation.
Maintain board members’ contact information and attendance records.

Operational & Administrative Support

Maintain organized digital and physical filing systems.
Coordinate vendor communications and service agreements as needed.
Support documentation of policies and procedures.
Assist with internal communications and organization-wide announcements.
Provide administrative support for cross-departmental initiatives.

Office & Organizational Support

Support office supply inventory and ordering.
Serve as a point of contact for staff administrative needs.
Assist with event logistics, staff meetings, and organizational functions.
Support HR administrative tasks such as onboarding paperwork and personnel file organization.

Data & Reporting

Maintain accurate databases and contact lists.
Assist with data tracking and internal reporting.
Support grant documentation preparation and recordkeeping as needed.

Qualifications

Associate’s degree or equivalent work experience required; Bachelor’s degree preferred.
3+ years of administrative support experience, preferably supporting senior leadership.
Experience coordinating board or governance meetings strongly preferred.
Exceptional organizational and time-management skills, and the ability to multitask, prioritize, and accomplish assigned tasks timely.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word and Excel) and Google Workspace.
Ability to handle confidential information with upmost discretion.
Strong attention to detail and ability to manage multiple deadlines.

Core Competencies

Professionalism and integrity.
Strong organizational and project coordination skills.
Initiative and problem-solving ability.
Adaptability in a fast-paced environment.
Strong interpersonal and communication skills.
Commitment to Lunch Break’s mission and values.

Work Schedule

This is a full-time position at Lunch Break, based on a 32-hour work week. Schedule to be determined in coordination with the President & CEO and Director of Operations. Occasional evening hours may be required to support board and committee meetings.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disability to perform the essential job functions. Employees are required to: walk and climb stairs; reach with hands and arms; be mobile by moving from place to place; carry and lift up to 25 lbs; bend, stoop, or kneel.

Equal Opportunity Employer

Lunch Break, Inc. is an Equal Opportunity Employer and is committed to fostering a workplace that respects and values diversity. We do not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We are committed to providing a work environment that is free from discrimination and harassment, where individuals are treated with respect and dignity.

Pay: $20.00 - $25.00 per hour

Benefits:

401(k) matching
Dental insurance
Employee assistance program
Health insurance
Retirement plan
Vision insurance

Education:

Associate (Required)

Experience:

Executive administrative support: 3 years (Required)
Google Workspace: 3 years (Required)
Microsoft Office: 3 years (Required)

Ability to Commute:

Red Bank, NJ 07701 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in matawan, nj

Administrative Assistant

Assistant Bookkeeper/Data Analyst

Executive Assistant

Accounting Clerk Assistant

Administrative Accounting Assistant

Secretary II - Full Time - Day

Full-Time Administrative Assistant

Secretary II - Multiple Vacancies

Sr. Administrative Associate

Administrative Assistant/Receptionist/Billing - Mental Health

Warehouse Office Support

Program Assistant

Administrative Assistant

Administrative Assistant

Administrative Specialist 2

Virtual Administrative Assistant

Administrative Coordinator Confid

Human Resource Administrative Assistant

Data Entry

Administrative Specialist 4 (Confidential) TCA's office

I want to receive the latest job alert for administrative assistant in matawan, nj

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