Job Purpose
Under supervision and/or instruction, assists in daily tasks of municipal court operations by processing, maintaining, and managing case files, preparing and organizing all legal documents and correspondence in compliance with established municipal court policies and procedures and state laws. The applicant will be required to assist in daily tasks of utility billing operations by processing payments, preparing utility bills and service orders as needed.
Provide quality customer service in person or via telephone, respond to court and utility inquiries, schedule court dates, process court and utility payments, prepare daily bank deposits, prepare correspondence to court and utility customers, prepare the courtroom for court proceedings, and perform other duties as assigned.
Duties and Responsibilities
Essential and other important responsibilities and duties may include, but are not limited to, the following:
Essential Functions
- Assists the public at the counter and by phone to provide information about the procedures and requirements of the disposition of cases filed in the municipal court; payment of fines, court settings, time payments, deferred disposition, driving safety courses.
- Prepare letters, notices and correspondences for incoming mail and new citations entered; deferred disposition, driving safety courses.
- Prepare court dockets for preliminary hearings trials, including juror summons, notices and correspondence, when necessary.
- Attend court sessions on scheduled court dates to provide assistance to the Judge, Prosecutor, attending attorneys and defendants.
- Update status on warrants; arrested, served, collection agency as well as prepare warrants for delinquent citations.
- Maintain confidentiality with regards to all court files.
- Reviews documents presented to the court for authenticity, accuracy, and appropriate judicial action.
- Calculates, collects and processes fines, fees and court costs based on judicial orders, for misdemeanor violations related to state laws and city ordinances.
- Assists with research and interpretation of judicial orders.
- May prepare court dockets, including notifying parties regarding court dates, issue summons, subpoenas and hearing notices.
- Provides effective communication (oral and written) regarding court matters, to the general public, attorneys, police and other agencies.
- Processes administrative dismissals for customers based on standing orders issued by the Presiding Judge.
- Researches, prepares, corrects and transmits records and reports to state and outside agencies, including the Texas Department of Public Safety and Office of Court Administration.
- Updates case files in the Court's case management system as contact is made with customers, judges, prosecutors, defense attorneys, witnesses and others.
- Assists judge in courtroom, monitors and attends to juror needs, and coordinates courtroom activity, as needed.
- Monitors cases for compliance, processes cases in accordance with legal requirements, and prepares documentation for judges and prosecutors, including Failure to Appear citations and warrant of arrest.
- Compiles data/information, and tracks and monitors for performance measures and/or reports.
- Directs and/or escorts the public to courtrooms and other court supported activities.
- Processes mail and internet requests for adjudication.
- Creates cases in case management system and scans any relevant information into file.
- Other duties as needed.
- Serves as Back Up to Utility Billing as needed.
Minimum Qualifications Knowledge
- 2 Years Municipal Court Experience
- Knowledge of office practices and procedures
- Knowledge of business English, spelling and arithmetic
- Ability to make routine arithmetic computations and tabulations accurately and with reasonable speed
- Ability to learn assigned clerical tasks readily within a reasonable training period, and to adhere to prescribed departmental routines
Skills and Abilities
- Ability to establish and maintain effective working relationships with other employees and the public
- Ability to understand and carry out oral and written instructions
- Ability to accurately prepare and maintain correspondence, files, and reports
- Ability to operate the telephone in a clear, well-modulated voice using good diction with employees and vendors.
- Ability to prioritize assignments and work independently
- Ability to operate equipment such as a computer, photocopier, fax machine, electronic spreadsheets, word processing, and integrated accounting systems
Education
- High school graduate or GED required.
Licenses and Certifications
- Court Clerk I certification Preferred or Obtain within 2 years.
Working Conditions
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is generally performed while standing or sitting, in an office environment, with a computer and telephone. Some lifting of forms and small equipment is required.
While performing the duties of this job, the employee is regularly required to sit and talk or hear.
The employee is frequently required to stand and walk. The employee is occasionally required to use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, peripheral vision and ability to adjust focus
Direct Reports
Does the Job require the supervision of other employees? No
BENEFITS
- Health Insurance
- Vision and Dental Available
- $15,000 Life Insurance provided by City
- 7% TMRS mandatory enrollment with 2 to 1 contribution provided by City
- Short-Term/Long-Term Disability
- Paid Time Off
- Paid Holidays
JOB OPENS: 07/02/26
JOB CLOSES: 07/13/26 OR UNTIL FILLED
Job Type: Full-time
Pay: $15.00 - $16.64 per hour
Work Location: In person
