Bookkeeper / Office Administrator
Gavin Bros. Auctioneers, LLC
Location: Reedsburg, Wisconsin
Position: Full-Time Bookkeeper / Office Administrator
Pay: $24.00–$29.00 per hour, depending on experience and qualifications
Schedule: Monday–Friday, 8:00 AM–5:00 PM
About the Position
Gavin Bros. Auctioneers, LLC is seeking a dependable, organized, and detail-oriented Bookkeeper / Office Administrator to join our team in Reedsburg. This position plays an important role in the day-to-day financial and administrative operations of our auction and real estate business.
The ideal candidate will have strong bookkeeping skills, experience with QuickBooks, excellent attention to detail, and the ability to manage multiple responsibilities in a busy office environment. This position will work closely with company management and our outside CPA and will be responsible for maintaining accurate and timely financial records.
Key Responsibilities
· Maintain accurate financial records using QuickBooks
· Enter and categorize accounts payable and other transactions
· Process and pay invoices and bills
· Enter and reconcile credit card transactions
· Reconcile bank accounts and statements
· Prepare bank deposits and maintain accurate deposit records
· Prepare month-end financial reports for management
· Work directly with our CPA on accounting, tax, and financial matters
· Assist with and prepare records for year-end accounting and tax preparation
· Prepare and process 1099s and related year-end reporting
· Assist with auction accounting and settlement preparation
· Maintain storage unit customer accounts and payments
· Prepare and process sales tax payments and related records
· Maintain and reconcile various online accounts
· Answer incoming telephone calls and direct calls to the appropriate team member
· Accurately record and distribute telephone and email messages
· Assist customers with general questions and direct inquiries appropriately
· Maintain organized financial and office records
· Assist with other bookkeeping and administrative duties as needed
Required Qualifications
· High school diploma or equivalent
· Previous bookkeeping or accounting experience
· Experience with QuickBooks
· Strong understanding of bookkeeping principles, account reconciliation, accounts payable, and financial recordkeeping
· Strong computer skills and ability to learn new software
· Excellent organizational and time-management skills
· Strong attention to detail and accuracy
· Ability to handle confidential financial and business information professionally
· Good written and verbal communication skills
· Ability to work independently, manage deadlines, and take ownership of assigned responsibilities
· Ability to work effectively as part of a team
Preferred Qualifications
· Previous experience in a small-business bookkeeping or accounting role
· Experience preparing month-end financial reports
· Experience working with an outside CPA
· Experience with year-end accounting procedures and preparation of 1099s
· Experience with accounts payable, bank reconciliations, sales tax, and financial reporting
· Experience working in an auction, real estate, agricultural, or related business environment
Compensation & Benefits
Gavin Bros. Auctioneers, LLC offers a competitive compensation and benefits package, including:
· $24.00–$29.00 per hour, depending on experience and qualifications
· Health insurance
· IRA retirement plan with employer match
· Two weeks paid vacation annually
· Full-time, year-round employment
· Consistent Monday–Friday schedule
· Daytime hours with no regularly scheduled evenings or weekends
What We’re Looking For
We are looking for someone who is accurate, dependable, trustworthy, organized, and self-motivated. The right person should be comfortable taking ownership of the company’s routine bookkeeping responsibilities, staying ahead of deadlines, and ensuring financial records are accurate and current.
Because Gavin Bros. operates a busy auction and real estate business, priorities can change throughout the week. The successful candidate should be able to manage multiple responsibilities while maintaining accuracy and attention to detail.
This position requires someone who is comfortable working independently but who also communicates well with management, coworkers, customers, vendors, and our outside CPA.
Schedule & Work Environment
This is a full-time, in-office position, Monday through Friday from 8:00 AM to 5:00 PM, at our Reedsburg location.
The role primarily involves computer and telephone work with occasional standing, walking, filing, and light lifting.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Equal Opportunity Employer
Gavin Bros. Auctioneers, LLC is an Equal Opportunity Employer. Employment decisions are made without regard to any status protected by applicable federal, state, or local law.
Responsibilities listed above are intended to describe the general nature of the position and are not an exhaustive list of all duties that may be assigned.
Job Type: Full-time
Pay: $24.00 - $29.00 per hour
Work Location: In person
