Top 74 senior administrative assistant Jobs in maynard ma

Senior Administrative Assistant
Vertex Pharmaceuticals —Boston, MA
- $39 - $58 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Loan repayment program
SENIOR ADMINISTRATIVE SPECIALIST - TOWN CLERK'S OFFICE
Town of Concord —Concord, MA
- $29.52 - $35.28 an hour
- Full-time
- Pass drug screening
- Mid-level
- Office
Receptionist [administrative]
Senior Living Residences —Concord, MA
- $19 - $20 an hour
- Email
- Residential
- Entry level
- Commuter assistance
- Opportunities for advancement
Quick Apply
Senior Administrative Assistant
TJX Companies —Framingham, MA
- $30.35 - $41.75 an hour
- Microsoft Outlook
- 5 years
- Research
- Health savings account
- Paid holidays
Part-time Senior Executive Administrator, Office of the EVP for Finance & Administration
Brandeis University —Waltham, MA
- $44,200 - $47,500 a year
- Part-time
- Office
- Bachelor's degree
- Continuous improvement
Senior Administrative Assistant
Zoll Medical Corporation —Chelmsford, MA
- $27 - $38 an hour
- Microsoft Excel
- Microsoft Access
- Oracle
Senior Administrative Support Specialist
Applied Research Solutions —Bedford, MA
- $70,000 - $85,000 a year
- Mid-level
- Office
- Administrative experience
Quick Apply
Sr. Executive Assistant
Fresenius Medical Care —Waltham, MA
- $37 - $51 an hour
- Full-time
- Office
- 8 years
- High school diploma or GED
Senior Administrative Support Specialist
Odyssey Consulting —Hanscom AFB, MA
- $80,000 - $95,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 11+ years
- Health savings account
- Paid holidays
2d
Senior Administrative Assistant - Boston, MA
JPMorganChase —Boston, MA
- $30.60 - $48.08 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Tuition reimbursement
2d
Senior Administrative Assistant - Records
Suffolk County Sheriff's Department —Boston, MA
- Research
- Mid-level
- Office
Senior Administrative Assistant - CAFL Transition Age Youth Office
Committee for Public Counsel —Framingham, MA
- $59,893 - $87,956 a year
- Full-time
- Microsoft Outlook
- Adults
- Mid-level
Senior Administrative Assistant
NEEDHAM PUBLIC SCHOOLS —Needham Heights, MA
- $29.23 - $32.42 an hour
- 8 hour shift
- School experience
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
4d
Senior Administrative Assistant - FJA Worcester
Committee for Public Counsel —Worcester, MA
- $59,893 - $87,956 a year
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
Senior Administrative Assistant - OBGYN - Maternal Fetal Medicine
The Brigham and Women's Hospital, Inc. —Boston, MA
- $20.84 - $29.79 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Hospital
- Opportunities for advancement
Quick Apply
Senior Administrative Assistant
The Brigham and Women's Hospital, Inc. —Boston, MA
- $20.84 - $29.79 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Opportunities for advancement
Quick Apply
1d
Senior Advancement Operations Specialist
Simmons University —Boston, MA
- $60,100 - $95,400 a year
- Nights as needed
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health insurance
- Flexible schedule
Senior Administrative Support Specialist
Odyssey Systems Consulting Group, Ltd. —Hanscom AFB, MA
- $80,000 - $95,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 11+ years
- Health savings account
- Paid holidays
2d
Senior Administrative Assistant (Boston, MA)
M&T Bank —Boston, MA
- $23.84 - $39.74 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- Organizational skills
- Paid parental leave
- Paid holidays
3d
Senior Administrator III
Merrimack College —North Andover, MA
- $75,000 - $95,000 a year
- Full-time
- Research
- Office
- Residential
Quick Apply
4d

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Senior Administrative Assistant

Vertex Pharmaceuticals -
Boston, MA

Apply Now

Job Details

Full-time
$39 - $58 an hour

Benefits

Paid holidays
Loan repayment program
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching

Qualifications

Project team coordination
Confidential information handling
Microsoft Excel
Office activity coordination
Microsoft Outlook
Business travel arrangements
Operations coordination planning
Executive administrative support
Communication platforms
High school diploma or GED
Invoice payment processing
Expense reports
Collaborative technology platforms
Microsoft Teams
SharePoint
Managing executive calendars
Expenditure monitoring
Cross-functional collaboration
Budget tracking
Document management systems
Technical Proficiency
Cross-functional communication

Full Job Description

Job Description

Role Summary

Vertex is seeking a highly organized, proactive, and experienced Senior Administrative Assistant, Alliance Management to provide administrative and operational support to the Alliance Management team. This role is responsible for managing complex administrative activities, supporting cross-functional coordination, and helping ensure efficient engagement with internal stakeholders and external partners.

The ideal candidate brings strong judgment, attention to detail, and the ability to manage multiple priorities with minimal direction. This individual will play a key role in supporting business operations, coordinating activities across Alliance Management and Business Development, and maintaining effective administrative processes in a fast-paced environment.

Key Responsibilities

Provide administrative support to team members within Alliance Management.
Manage complex calendars, prioritize scheduling needs, and coordinate internal and external meetings across multiple time zones.
Arrange domestic and international travel, including itineraries, logistics, and expense reporting.
Coordinate alliance-related meetings, governance meetings, leadership reviews, and team events.
Maintain organized team records, files, and shared documentation systems.
Support purchase orders, invoice processing, budget tracking, and other operational and administrative workflows.
Track and coordinate payments to healthcare professionals in support of the Business Development team, ensuring complete documentation and alignment with internal processes and compliance requirements.
Set up and manage internal and external SharePoint sites to support secure document transfer, collaboration, and information sharing with internal teams and external partners.
Serve as a key point of contact for internal stakeholders and external collaborators, ensuring timely, professional communication.
Identify opportunities to improve administrative processes and enhance team efficiency.
Support special projects and broader business operations activities as needed.

Required Qualifications

High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
4–8+ years of progressively responsible administrative experience, preferably in biotechnology, pharmaceutical, healthcare, or another highly regulated environment.
Demonstrated experience supporting senior leaders, executives, or complex cross-functional teams.
Proven ability to independently manage complex calendaring, travel coordination, and shifting priorities in a fast-paced environment.
Strong organizational, planning, and project coordination skills.
Experience working with internal senior stakeholders and external business partners.
Excellent verbal and written communication skills.
High level of discretion, professionalism, and sound judgment in handling confidential information.
Strong attention to detail and commitment to accuracy.
Ability to work independently, anticipate needs, and solve problems proactively.

Technical Skills Required

Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Strong experience with SharePoint, including internal and external site setup, document libraries, permissions coordination, and secure document sharing workflows.
Experience with calendar management and meeting coordination tools.
Experience with travel booking and expense management systems.
Experience with invoice processing, budget tracking, and administrative operations support.
Experience tracking payments to healthcare professionals or similar external-party payment processes.
Familiarity with document management and collaboration platforms.

Preferred Skills

Familiarity with biotech or pharmaceutical compliance practices and external partner coordination.
Experience coordinating governance meetings, leadership meetings, and external-facing business activities.
Experience supporting healthcare professional payment tracking in a regulated environment.
Experience creating and maintaining SharePoint collaboration sites for internal and external users.
Strong problem-solving skills and a continuous improvement mindset.
Ability to manage competing priorities with professionalism and responsiveness.

Benefits

Medical, dental, and vision coverage.
Retirement savings programs.
Paid time off and company holidays.
Employee wellness and support programs.
Professional development and learning opportunities.
Inclusive and collaborative workplace culture.
Opportunities to contribute to meaningful work that impacts patients’ lives.

#HYBRID

#LI-MF1

Pay Range:

$39 - $58

Disclosure Statement:

The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competencies, experience, and other job-related factors permitted by law.

At Vertex, our Total Rewards offerings also include inclusive market-leading benefits to meet our employees wherever they are in their career, financial, family and wellbeing journey while providing flexibility and resources to support their growth and aspirations. From medical, dental and vision benefits to generous paid time off (including a week-long company shutdown in the Summer and the Winter), educational assistance programs including student loan repayment, a generous commuting subsidy, matching charitable donations, 401(k) and so much more.

Flex Designation:

Hybrid-Eligible Or On-Site Eligible

Flex Eligibility Status:

In this Hybrid-Eligible role, you can choose to be designated as:
1. Hybrid : work remotely up to two days per week; or select
2. On-Site : work five days per week on-site with ad hoc flexibility.

Note: The Flex status for this position is subject to Vertex’s Policy on Flex @ Vertex Program and may be changed at any time.

#LI-Hybrid

Company Information

Vertex is a global biotechnology company that invests in scientific innovation.

Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at [email protected]

Apply Now

Refine Your Search

senior administrative assistant jobs in maynard ma

Senior Administrative Assistant

SENIOR ADMINISTRATIVE SPECIALIST - TOWN CLERK'S OFFICE

Receptionist [administrative]

Senior Administrative Assistant

Part-time Senior Executive Administrator, Office of the EVP for Finance & Administration

Senior Administrative Assistant

Senior Administrative Support Specialist

Sr. Executive Assistant

Senior Administrative Support Specialist

Senior Administrative Assistant - Boston, MA

Senior Administrative Assistant - Records

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Senior Administrative Assistant

Senior Administrative Assistant - FJA Worcester

Senior Administrative Assistant - OBGYN - Maternal Fetal Medicine

Senior Administrative Assistant

Senior Advancement Operations Specialist

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I want to receive the latest job alert for senior administrative assistant in maynard ma

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