Top 100 Project coordinator Jobs in Maywood, Il

Executive Assistant & Project Coordinator
SEIU HCII —Chicago, IL
- $74,852 a year
- Weekends as needed
- Hybrid work
- Spanish
- Microsoft Outlook
- Bachelor of Science
- Paid parental leave
- Paid holidays
Quick Apply
Administrative Project Coordinator
Pepper Construction —Chicago, IL
- $30 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- High school diploma or GED
- Paid holidays
- Loan repayment program
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Project Coordinator
ARCO a Family of Construction Companies —Chicago, IL
- $60,000 - $80,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Mid-level
- Paid parental leave
- Health insurance
Project Coordinator
The University of Chicago —Chicago, IL
- $50,000 - $70,000 a year
- Full-time
- Background check
- Hospital
- Inventory management
- Health insurance
- Paid time off
Project Coordinator (Seismic/MEP)
GRIPPLE INC —Aurora, IL
- $60,000 - $65,000 a year
- Full-time
- Mid-level
- Microsoft Office
- Analysis skills
- Paid holidays
- Disability insurance
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14h
Construction Project Coordinator
Concordia Group —Carol Stream, IL
- $24 - $26 an hour
- Microsoft Outlook
- English
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
6d
Project Coordinator
Experis —Lake Forest, IL
- $33 - $37 an hour
- Contract
- Mid-level
- Office
- Bachelor's degree
Quick Apply
1d
Solar Project Coordinator
Quality Solar —Des Plaines, IL
- $55,000 - $70,000 a year
- Weekends as needed
- Mid-level
- Office
- Residential
- Paid training
- Paid holidays
Quick Apply
Construction Project Coordinator
Hasse Construction Company, Inc. —Calumet City, IL
- Up to $22 an hour
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Project Coordinator, Governance
American Academy of Dermatology —Rosemont, IL
- $30.31 - $35.00 an hour
- Online Application
- Microsoft Outlook
- Research
- Mid-level
- Health insurance
- Dental insurance
Install Project Coordinator
Erie Home —Lombard, IL
- $50,000 - $58,000 a year
- Full-time
- Clean driving record
- Construction site
- Customer service
- Fuel card
- Paid holidays
Quick Apply
Client Project & Order Coordinator
Club Colors —Hoffman Estates, IL
- $22 - $24 an hour
- Microsoft Outlook
- Continuous improvement
- Communication skills
Quick Apply
Senior Project Coordinator
Ontech Talent —Westmont, IL
- $34 - $52 an hour
- Overtime
- 7 years
- Office
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
Project Coordinator
Ontech Talent —Westmont, IL
- $23 - $35 an hour
- Full-time
- Mid-level
- Bachelor's degree
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
Mitigation Estimator & Project Coordinator (Insurance Claims)
Rainbow Restoration —Alsip, IL
- $55,000 - $85,000 a year
- Full-time
- Hybrid work
- Background check
- Mid-level
- Office
- Paid training
- Health insurance
Quick Apply
Project Coordinator
Healy Construction Services —Crestwood, IL
- Microsoft Outlook
- Bachelor's degree
- Communication skills
Project Administrator (Non-Technical), Business Coordinator
The University of Chicago —Chicago, IL
- $28.85 - $36.06 an hour
- Full-time
- Background check
- 5 years
- Pass drug screening
- Health insurance
- Paid time off
6d
Project Coordinator, Facilities Maintenance
Chicago Transit Authority —Chicago, IL
- $89,507.66 a year
- Extended hours
- Construction site
- Engineering
- Mid-level
12d
Project Coordinator, Healthcare and Pharmaceutical Agency
Precision AQ —Chicago, IL
- $50,000 - $70,000 a year
- Online Application
- Remote
- Marketing
- Mid-level
- Bachelor's degree
Quick Apply
Project Coordinator, Healthcare and Pharmaceutical Agency
Precision Medicine Group —Chicago, IL
- $50,000 - $70,000 a year
- Online Application
- Remote
- Marketing
- Mid-level
- Bachelor's degree

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Executive Assistant & Project Coordinator

SEIU HCII -
Chicago, IL

Quick Apply

Job Details

$74,852 a year

Benefits

Paid parental leave
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Pension plan
Parental leave
Employee assistance program
Vision insurance
Life insurance

Qualifications

Confidential information handling
Microsoft Outlook
Executive administrative support
Video conferencing software
Task prioritization
Managing event budgets
Event budgeting
Collaborative technology platforms
Digital project management boards
Managing projects
Event cost tracking
Technical writing experience within technology
Project planning phase
Video conferencing systems operation

Full Job Description

SEIU Healthcare Illinois & Indiana is a dynamic, action-oriented union of over 90,000 healthcare and childcare workers throughout Illinois, Indiana, Missouri and Kansas. As one of the largest and fastest growing affiliates of the Service Employees International Union, SEIU HCII is committed to building power for low- and moderate-income families by organizing workers for economic and social justice.

Purpose:
The Executive Assistant & Project Coordinator will provide professional support to the Chief of Finance and Chief of Data Management and Analytics. This position reports directly to the Chief of Finance with supervisory oversight of the Chief of Data Management and Analytics. This confidential, non-bargaining position serves as a key executor of organizational compliance processes & systems, analysis, and communications around critical information and messages, support publication of presentations & financial reports for executive administration & project coordination for finance and data system staff.

Location: Chicago, IL / Partial Remote Schedule

Duties and Responsibilities:
Administrative

Planning and assisting in meeting facilitation through the formation of agendas and other logistics. Coordinating resources and tools to ensure the success of meetings.
Managing memos, meeting minutes, and correspondence
Maintaining & assisting in calendar scheduling and time off for Finance, Data, Collections, & Membership departments
Ability to set up video conferencing meetings & associated tools within platforms, such as Zoom & Microsoft Teams.
Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements & events.
Assist individual team members with data entry, banking, supplies, and mailing & distribution needs.

Financial & Technology Project Coordination

Using technology and system platforms to coordinate & assist compliance reporting, assist in creating, and maintain electronic files, forms, contracts, & correspondence for finance and data teams in alignment with union policies & government compliance.
Monitoring and reviewing compliance & presentation materials for organizational activities, to detect or assess problems; and maintaining permanent record-keeping systems.
Coordinate & Track Project / Program Execution
Review project implementation in planning and managing team goals, project schedules, and reporting progress, requiring managing project-related documentation.
Liaising with project lead and other project managers to maintain project schedule; coordinating team members to keep workflow on track.
Managing all project-related paperwork and materials, electronic work schedules with appropriate follow-up.
Documentation / technical writing & financial reporting
Ability to create, consolidate, edit standard operating procedures, policies, processes, and presentations
Initiate documentation for workplans, create workflows, project plan, and assist in coordinating communications cross-local.
Ability to manage Intranet Platform on SharePoint
Administration, organization, and content publishing for Finance & Data departments
Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work in a fast-paced environment.
Prepared to work at times, long and irregular schedule, as needed.

Collaboration & Communication

Develop and maintain constructive and cooperative working relationships by encouraging and building mutual trust, respect, and cooperation within working groups and teams
Support collaborative union culture through exemplifying Local's Mission, Vision, Values, and Leadership Practices.
Understand cross-local policies, procedures, and enforcement
Communicating with Persons outside the Organization, representing the organization to members, partners, the public, government, and other external sources on behalf of executives

Criteria for Evaluation:

Maintain working relations with other staff and members
Balance conflicting demands successfully
Work independently
Utilization of technology, organizational tools, and ongoing mastery of system platforms
Attention to detail, accuracy in implementing policies and procedures
Carry out assigned responsibilities in a competent and professional manner in keeping with the Local's overall goals and expectations
Proven record of experience to think, analyze, and take proactive steps for successful outcomes
Ability to develop & continue work when given a starting structure. Perform additional duties as assigned in support of the Secretary/Treasurer, Chief of Finance, Chief of Data Management & Analytics

Working Conditions:
The Executive Assistant may be required to work long and irregular hours, and to work on weekends and holidays when necessary.

Other Expectations:
All union staff are expected to respect the processes of the organization and to work within the framework of the organization to resolve internal disputes and issues.

Key Qualification Criteria:

Strong commitment to social justice
Ability to work in a multicultural and diverse work environment
Bachelor's Degree (B.A. / B.S.) or equivalent administrative and operational experience
Minimum four (4) years of experience in administrative, operational, and C-Suite executives
Ability to work independently, think creatively, manage own time, and take initiative
Intermediate to Advanced knowledge of Microsoft 365, including Outlook, Word, Excel, PowerPoint, Visio, and Microsoft Teams and SharePoint.
Project Management software such as Microsoft Project, Trello, Asana, Mondays, or similar
Maintain confidentiality on sensitive issues regarding staff and organization
Sound organizational skills to manage and prioritize work subject to deadlines in a dynamic and changing environment, as an individual and as a member of a team
Effective writing skills, including the ability to synthesize information into clear, concise messages, both for analytical reports and executive summaries
Exceptional verbal communication, including the ability to relate well with others and the ability to adapt style as needed to all levels of the organization
Ability to learn and adapt to new and ongoing changes in technology
Knowledge of budget management, creating work plans, and tracking projects
Efficiently plan and manage meeting or conference budget and resources.
Professional training opportunities.

Preferred Qualifications - Candidates with one or more of the following are preferred:

Bilingual English/Spanish is a plus
Experience with Database, reporting & analytics reporting (SQL Server, PowerBI/Tableau, Azure Datafactory)

Salary and Benefits:
Salary: $74,852.00/ Annually.

Benefits & Additional Compensation: (Full-time) - Full-time employees are eligible for a comprehensive benefits package that includes: Health (Medical), Dental, and Vision Insurance; Dependent Care and Commuter/Transit Flexible Spending Accounts; a Health Reimbursement Account; Basic and Voluntary Life Insurance; Short-Term and Long-Term Disability Insurance; Paid Parental Leave; Ancillary Benefits such as Accident, Critical Illness, and Hospital Indemnity coverage; Employee Assistance Program (EAP); Pension Plan eligibility once vested; 401(k) Retirement Plan; Paid Holidays; and Paid Time Off. Most benefits are available to full-time employees on the first of the month following the hire date.

The Executive Assistant and Project Coordinator is an FLSA-exempt position.

Quick Apply

Refine Your Search

project coordinator jobs in maywood, il

Executive Assistant & Project Coordinator

Administrative Project Coordinator

Project Coordinator

Project Coordinator

Project Coordinator (Seismic/MEP)

Construction Project Coordinator

Project Coordinator

Solar Project Coordinator

Construction Project Coordinator

Project Coordinator, Governance

Install Project Coordinator

Client Project & Order Coordinator

Senior Project Coordinator

Project Coordinator

Mitigation Estimator & Project Coordinator (Insurance Claims)

Project Coordinator

Project Administrator (Non-Technical), Business Coordinator

Project Coordinator, Facilities Maintenance

Project Coordinator, Healthcare and Pharmaceutical Agency

Project Coordinator, Healthcare and Pharmaceutical Agency

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