Job Title: Site Coordinator, 21st Century
Wage/Hour Status: Exempt/Non-exempt
Department: Campus
Reports To: Program Director
Approved By: Board of Trustees
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SUMMARY:
The 21st Century Community Learning Centers (Texas ACE) After-School Site Coordinator manages daily after-school and summer center operations for elementary, middle, or high schools. Responsibilities include the design, implementation, and coordination of comprehensive out-of-school-time activities; close collaboration with parents, students, school-day personnel, and community partners; direct staff supervision; and day-to-day center management. Candidates must possess prior experience in program development or youth productively and objectively. Strong verbal and written communication skills with prior supervisory experience are highly preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Communication & Collaboration: Ensure transparent and effective communication with the 21st CCLC Program Director, building Principal, school-day personnel, parents, and students at the assigned campus site.
Administrative Compliance: Follow the operational directives of the Program Director, campus administration, and center management regarding local district policies and grant procedures. Strict adherence to all federal, state, and Texas Education Agency (TEA) grant compliance requirements is mandatory.
Safety Coordination: Report any endangering situations or immediate campus safety concerns directly to the Program Director, building Principal, and Advisory Committees. Actively serve as a collaborative member of the youth program site leadership team.
STEAM & Enrichment Tracking: Develop and execute localized procedures to efficiently monitor student progress, engagement, and curriculum delivery in the Science, Technology, Engineering, Arts, and Math (STEAM) arenas—specifically integrating hands-on learning with robotics kits, drones, and digital tools.
Career Pathways Alignment: Support the strategic initiatives of Donna ISD and its regional partners to design engaging activities that expose students to workforce pathways, career exploration, and high-demand CTE sectors (such as health sciences and skilled trades) within the after-school setting.
Stakeholder Coordination: Maintain consistent, professional communication with schools, community-based organizations, and higher education providers (e.g., STCC, UTRGV) to ensure the continuous delivery of high-quality, aligned academic programming.
Program Integration: Assist the Program Director and management team to ensure the seamless integration and cross-coordination of multiple academic intervention, High-Impact Tutoring (HIT), and enrichment modules.
Data & Reporting Accuracy: Collect, verify, and prepare accurate student attendance data, baseline scores, and performance metrics for timely submission and state reporting.
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9. Operational Leadership: Directly lead, participate in, and accept responsibility for the youth program schedules and activities at the assigned campus site, maintaining a 1:15 staff-to-student ratio.
Stakeholder Relations: Build positive relationships with parents, students, and the community by fostering open communication, addressing concerns professionally, and promoting the district's mission and educational goals.
Professional Growth: Actively participate in all assigned professional development, TEA technical assistance trainings, and regional grant workshops.
QUALIFICATIONS
Education & Experience: A Bachelor’s degree and/or established, successful work experience in an educational, youth development, or after-school programming environment is preferred.
Scheduling Flexibility: Must demonstrate a willingness and ability to work flexible hours, including afternoons, evenings, and occasional weekends as needed to supervise the center's operational hours.
Clearance Requirements: Must successfully pass a comprehensive criminal background check and district fingerprinting process.
Logistics: Must possess a valid driver’s license and current personal vehicle insurance.
ADDITIONAL INFORMATION
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16. Personnel Management: Observe employee performance, record observations, and conduct evaluation conferences.
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17. Language Proficiency: Donna Independent School District employees must possess the capability to read and write proficiently in English. This includes the ability to effectively communicate in English with campus staff, coworkers, and members of the public. Employees must also possess the cognitive capacity to comprehend and execute oral and written instructions, as well as follow English documentation. (Note: Due to regional demographics, bilingual Spanish communication capability is highly valued for family outreach).
Equal Opportunity Employer: The Donna Independent School District is an Equal Opportunity Employer.
Grant Funding: This position is 100% funded through the Federal Nita M. Lowey 21st Century Community Learning Centers (CCLC) / Texas ACE grant program, administered through the Texas Education Agency and authorized by the U.S. Department of Education. Continuous employment is subject to the availability of these specific grant funds.
Reasonable Accommodations: Donna ISD is committed to providing reasonable accommodations, in full compliance with applicable state and federal laws, to all individuals with qualified physical or mental disabilities.
Other
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Maintain confidentiality.
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Participate in staff development training programs to improve job performance.
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Participate in meetings and special events as assigned.
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Exercise professional judgment in absences; be punctual to work, meetings, and appointments.
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Perform other duties as assigned by the immediate supervisor.
PHYSICAL DEMANDS:
Occasional absences are understood but regular attendance is required.
While performing the duties of this job, the employee is regularly required to walk and talk or hear. The employee frequently is required to stand and sit. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, and depth perception. Light to moderate lifting is required.
Frequent districtwide and state travel is required. This job requires the ability to handle and balance multiple demands at the same time. This position also requires meeting deadlines with severe time constraints, interacting with the public and staff and enduring irregular or extended work hours.
The employee must maintain emotional control under stress
