Top 21 Intake coordinator Jobs in Mchenry Il

Administrative Operations Supervisor
Green Attic —Mount Prospect, IL
- $65,000 - $85,000 a year
- Full-time
- Background check
- Google Workspace
- Mid-level
Quick Apply
Part-Time Intake Coordinator
Inspire Counseling Center LLC —Lake Forest, IL
- $18 an hour
- Part-time
- Psychiatry
- High school diploma or GED
- In-person
- Paid training
- 401(k)
Quick Apply
Front Desk Coordinator
IVX Health —Algonquin, IL
- $23.00 - $25.50 an hour
- Full-time
- Mid-level
- Administrative experience
- High school diploma or GED
- Continuing education credits
- Health savings account
Quick Apply
7d
Patient Care Coordinator
All Care Health —Palatine, IL
- $24 - $30 an hour
- Full-time
- Mid-level
- Driver's License
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
Intake and Therapy Coordinator
CareDiem Home Care —Palatine, IL
- $48,000 - $50,000 a year
- Full-time
- Mid-level
- Home Health
- Communication skills
Quick Apply
3d
ADULT ADMISSIONS COORDINATOR
LITTLE CITY FOUNDATION —Palatine, IL
- $47,494.33 - $59,000.00 a year
- Online Application
- CPR Certification
- Computer literacy
- BLS Certification
- Paid holidays
- Disability insurance
Quick Apply
Flex Aide - Women's Residential Services
Lake County Illinois —Vernon Hills, IL
- $20.03 an hour
- PRN
- Background check
- Residential
- High school diploma or GED
- Dental insurance
Administrative Coordinator
Rosalind Franklin University of Medicine & Science —North Chicago, IL
- $22 an hour
- Full-time
- Bilingual
- Background check
- Microsoft Excel
- Paid parental leave
- Paid holidays
Quick Apply
Client Support and Service Coordinator-Housing is Recovery
VOA Illinois —Elgin, IL
- $22.20 - $26.64 an hour
- Full-time
- Mid-level
- Office
- Ability to lift 50 pounds
- 403(b) matching
- Health savings account
Quick Apply
2d
Medical Receptionist
United Vein & Vascular Centers —Arlington Heights, IL
- $20 - $22 an hour
- HIPAA
- Mid-level
- High school diploma or GED
- Paid holidays
- Dental insurance
Quick Apply
3d
DME Coordinator Assistant
European Service at Home, Inc —Palatine, IL
- $22 - $23 an hour
- Full-time
- High school diploma or GED
- Driver's License
- Communication skills
Patient Care Coordinator
AMEN CLINICS, INC., A MEDICAL CORPORATION —Bannockburn, IL
- $22 - $24 an hour
- Full-time
- Computer literacy
- HIPAA
- Mid-level
Quick Apply
Patient Service Coordinator
Gentle Family Dentistry —South Elgin, IL
- $22 - $27 an hour
- Part-time
- Bilingual
- Spanish
- Dental office
- Dental insurance
- Paid time off
Quick Apply
14d
Office cordinators
Seva Senior Home Care Services —Schaumburg, IL
- $35,000 - $40,000 a year
- Adults
- HIPAA
- Office
Quick Apply
Prevention Initiative Birth to Three Program Assistant
High School District 214 —Arlington Heights, IL
- $22 an hour
- Part-time
- School experience
- Sanitation
- Office
- Flexible schedule
Client Services Manager - CDS Rolling Meadows
Clearbrook —Rolling Meadows, IL
- $52,330 - $54,330 a year
- Full-time
- Background check
- Current TB test
- Pass drug screening
- Paid training
- Paid holidays
Quick Apply
Client Services Manager - CDS Riley
Clearbrook —Rolling Meadows, IL
- $52,330 - $54,330 a year
- Full-time
- Background check
- Current TB test
- Pass drug screening
- Paid training
- Paid holidays
Quick Apply
Child and Adolescent Therapist
Touchstone Therapy Center and Therapediatrics —Vernon Hills, IL
- $55 - $75 an hour
- Part-time
- LMFT
- Adults
- Mid-level
- Continuing education credits
- Health insurance
Bilingual Case Manager
NATIONAL YOUTH ADVOCATE PROGRAM —Gurnee, IL
- $52,620 - $61,800 a year
- Extended hours
- Background check
- Spanish
- Clean driving record
- Continuing education credits
- Mileage reimbursement
Quick Apply
Marriage and Family Therapist
Touchstone Therapy Center —Vernon Hills, IL
- $55 - $80 an hour
- Choose your own hours
- Hybrid work
- Private practice
- Adults
- Mid-level
- Continuing education credits
- Health insurance
Quick Apply

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Administrative Operations Supervisor

Green Attic -
Mount Prospect, IL

Quick Apply

Job Details

Full-time
$65,000 - $85,000 a year

Qualifications

Google Workspace
Customer communication
Staff supervision
Team supervision
Restoration industry experience
Supervising experience
Collaborative technology platforms
Leading team collaboration initiatives
Production management
Construction experience
Office management
Business operations
Task assignment
Google Calendar
Negotiation
Cross-functional communication

Full Job Description

Administrative Operations Supervisor/Manager

Company: Green Attic and affiliated companies
Location: 4 days in Mt. Prospect, IL/1 day in Schiller Park, IL, Possibility for a hybrid day after a 90-day probationary period.
Job Type: Full-Time Exempt
Schedule: Monday–Friday
Compensation: 65k-85k Based on experience and credentials

About the Role

Green Attic is hiring a Chief of Staff to help run and supervise the departments across administration, sales coordination, scheduling, customer follow-up, production support, and internal team accountability.

This is not a basic admin role. We need someone who can manage people, organize chaos, follow up without being reminded, and make sure the roofing team is moving in the same direction. The right person must be comfortable supervising roofing admins, sales coordinators, office support, and other team members involved in the workflow.

You will work closely with ownership and leadership to keep roofing operations organized, accountable, and profitable.

What You'll Own

Cross-business administration: Serve as the central point of contact for admin, compliance, and operational needs across all businesses under the ownership group, with Green Attic as the primary hub.
Payroll & contractor compliance: Manage and oversee W-2 employee administration and W-8BEN/contractor documentation across all entities — ensuring proper classification, timely filing, and clean records.
HR & people operations: Support hiring, onboarding, benefits administration, and basic HR compliance across the businesses.
Vendor & contract management: Negotiate, track, and manage vendor agreements, subscriptions, leases, and service contracts.
Financial administration support: Work closely with bookkeeping/accounting to ensure invoices, expenses, and records are accurate and current across entities; flag discrepancies and inefficiencies.
Process & systems building: Identify where each business lacks structure (SOPs, filing systems, tracking tools) and build it — you're creating order, not just maintaining it.
Owner support: Act as a true chief of staff to the owner — managing priorities, following through on action items, and representing the owner's interests across the businesses.
Special projects: Take ownership of initiatives that span multiple businesses — new entity setup, licensing/permitting, insurance renewals, lease negotiations, etc.

Key Responsibilities

· Manage and supervise the support teams, including admins, sales coordinators, and related office staff.

· Oversee daily workflows from lead intake, estimate coordination, scheduling, production handoff, customer updates, and follow-up.

· Make sure tasks are assigned clearly, deadlines are followed, and team members are held accountable.

· Coordinate between sales, production, office staff, estimators, customers, vendors, and subcontractors.

· Track jobs, pending estimates, customer communication, material needs, permit/status issues, and unresolved follow-ups.

· Identify bottlenecks in the production department and help create better systems, SOPs, checklists, and task processes.

· Support leadership by preparing updates, organizing priorities, and making sure important issues do not get lost.

· Monitor team performance and escalate issues when work is late, unclear, incomplete, or poorly communicated.

· Help improve customer experience by making sure communication is timely, professional, and accurate.

· Maintain strong documentation inside company systems such as CRM, task management tools, shared drives, and internal communication channels.

Required Experience

· Roofing, construction, restoration, home services, or contractor operations experience required.

· Previous supervisory or team management experience required.

· Experience managing admins, coordinators, sales support, dispatchers, project coordinators, or operations staff strongly preferred.

· Strong understanding of roofing workflows, including estimates, customer communication, scheduling, materials, crews, permits, supplements, or production coordination.

· Ability to manage multiple jobs, people, and priorities without constant reminders.

· Strong written and verbal communication skills.

· Comfortable holding team members accountable in a direct and professional way.

· Experience with CRM, task management, scheduling, or project management software preferred.

· A long-term hire who can grow with the company and help build a stronger roofing department.

What We Are Looking For

A strong operator who brings structure across multiple businesses
A leader who manages people, not just tasks
Someone who follows up aggressively and keeps priorities moving
Someone comfortable with pressure, deadlines, and operational challenges
A clear communicator who provides short, direct updates
A systems‑minded person who improves processes instead of tolerating disorder
A long‑term hire who wants to grow with the umbrella companies

Qualifications

· 1+ years of roofing, construction, restoration, or home-services operations experience preferred.

· 1+ years of supervisory, management, or team lead experience preferred.

· Strong organizational and follow-up skills.

· Ability to manage multiple team members and priorities daily.

· Strong problem-solving and escalation judgment.

· Professional communication with customers, vendors, subcontractors, and internal teams.

· Comfortable using tools such as HubSpot, ClickUp, Google Workspace, Jobber, Roofr, or similar platforms.

Success in This Role Looks Like

· The team knows exactly what needs to happen each day.

· Admins and coordinators are clear on priorities and deadlines.

· Sales and production handoffs are cleaner and faster.

· Customers receive timely updates.

· Jobs do not stall because of missing follow-up.

· Leadership gets clear reporting instead of chasing scattered updates.

· Problems are turned into SOPs, checklists, or assigned corrective actions.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status.

Pay: $65,000.00 - $85,000.00 per year

Experience:

Supervisory: 3 years (Required)
Construction: 1 year (Preferred)

Ability to Commute:

Mount Prospect, IL 60056 (Required)

Work Location: In person

Quick Apply

Refine Your Search

intake coordinator jobs in mchenry il

Administrative Operations Supervisor

Part-Time Intake Coordinator

Front Desk Coordinator

Patient Care Coordinator

Intake and Therapy Coordinator

ADULT ADMISSIONS COORDINATOR

Flex Aide - Women's Residential Services

Administrative Coordinator

Client Support and Service Coordinator-Housing is Recovery

Medical Receptionist

DME Coordinator Assistant

Patient Care Coordinator

Patient Service Coordinator

Office cordinators

Prevention Initiative Birth to Three Program Assistant

Client Services Manager - CDS Rolling Meadows

Client Services Manager - CDS Riley

Child and Adolescent Therapist

Bilingual Case Manager

Marriage and Family Therapist

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