Top 1225 Administrator Jobs in Medford, Ma

Executive Assistant - Central Administration
Bay Cove Human Services —Boston, MA
- $73,000 - $83,000 a year
- Full-time
- Mid-level
- Office
- US work authorization
Quick Apply
Part-time Administrative Assistant
Boston Biotech Clinical Research —Cambridge, MA
- Part-time
- Research
- Entry level
Administrative Coordinator, Office of Associate Dean of Research
Boston University —Boston, MA
- Mid-level
- US work authorization
Office Coordinator/Administrative Assistant
Living Proof Inc —Boston, MA
- $70,000 - $80,000 a year
- Mid-level
- Office
- Analysis skills
10d
Administrative Assistant I
Town of Burlington —Burlington, MA
- $30.56 - $43.68 an hour
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
3d
Administrative Assistant - Global Clinical Development Team
Merck KGaA —Billerica, MA
- $35 - $53 an hour
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Paid time off
LN Concerts, Office Manager
Live Nation —Cambridge, MA
- $32.90 - $41.16 an hour
- Full-time
- Inventory management
- Writing skills
- Mid-level
- Health savings account
- Paid holidays
Administrative Program Assistant - Tisch College
Tufts University —Medford, MA
- $25.20 - $34.90 an hour
- Hybrid work
- Microsoft Outlook
- Customer service
- Mid-level
2d
Administrative Coordinator - Classical Studies
Tufts University —Medford, MA
- $27.85 - $38.50 an hour
- Hybrid work
- 5 years
- Mid-level
- Office
Executive Administrative Assistant
Takeda Pharmaceutical —Cambridge, MA
- $31.15 - $48.97 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- 5 years
- Research
- Paid holidays
- Disability insurance
Confidential Administrative Assistant, Office of the Assistant Superintendent
Malden Public Schools —Malden, MA
- $60,000 a year
- Full-time
- School experience
- High school
- Mid-level
Administrative Coordinator
Harvard University —Cambridge, MA
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- High school
- Travel reimbursement
- Commuter assistance
26-27 - Head Clerk 2
Somerville Public Schools —Somerville, MA
- $72,122 - $79,206 a year
- Full-time
- 5 years
- Office
- Microsoft Office
Faculty Assistant
Harvard University —Cambridge, MA
- Full-time
- Hybrid work
- Customer service
- Research
- Mid-level
- Commuter assistance
- Health insurance
Administrative Assistant/Office Coordinator
Applied Invention LLC —Cambridge, MA
- $25 - $35 an hour
- Full-time
- Bachelor of Science
- Mid-level
- Office
Quick Apply
Executive Coordinator
Takeda Pharmaceutical —Boston, MA
- $37.55 - $58.97 an hour
- Full-time
- Hybrid work
- Research
- Mid-level
- High school diploma or GED
- Paid holidays
- Disability insurance
Senior Administrative Assistant
Sanofi —Cambridge, MA
- $31.32 - $41.76 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Parental leave
Administrative & Communications Specialist
Northeastern University —Boston, MA
- $53,615.00 - $75,728.75 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Front Desk Administrator
Rapport —Boston, MA
- $30 - $34 an hour
- Full-time
- Background check
- Computer literacy
- High school diploma or GED
- Commuter assistance
- Paid parental leave
Quick Apply
5d
Administrative Executive Assistant - House Office
Newton Public Schools —Newton, MA
- Full-time
- High school
- Word processing
- Computer literacy
11d

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Executive Assistant - Central Administration

Bay Cove Human Services -
Boston, MA

Quick Apply

Job Details

Full-time
$73,000 - $83,000 a year

Qualifications

Confidential information handling
Executive administrative support
Collaboration with board members
Productivity software
Board relations

Full Job Description

Bay Cove Human Services’ mission is to partner with people to overcome challenges and realize personal potential. Bay Cove pursues this mission by providing individualized and compassionate services to people facing the challenges associated with developmental disabilities, mental illness, substance use disorders, and homelessness at more than 175 program sites throughout Greater Boston and Southeastern Massachusetts.

Job Summary:
The Executive Assistant will provide comprehensive support to the CEO and will leverage their ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The role requires an individual who is experienced in responding to complex situations and handling sensitive materials in a discreet, timely manner. The ideal candidate takes initiative, is well organized, flexible, and can manage multiple priorities simultaneously. This is an onsite position in our Boston office.
This is an exempt position.

Essential Functions of the Position:
Board Management

Coordinate and attend Board of Directors meetings and Board committee meetings as requested.
Take comprehensive Board meeting minutes, distribute as needed, and follow up on any action items.
Responsible for creating BOD meeting agendas, meeting packets and necessary correspondence.
Present and act in a professional and courteous demeanor daily, and interact with coworkers and external stakeholders in a responsive and positive way.
Contribute to a positive work environment through collaborative teamwork and positive communication in alignment with Bay Cove’s culture, values and mission.
Flex to complete various assignments and additional duties to ensure comprehensive and effective support.

Calendar Management

Manage the CEO’s calendar; prioritizing conflicting needs and requests while troubleshooting conflicts to ensure smooth day-to-day engagements.
Work closely with the CEO to keep them well informed of and prepared for upcoming commitments and responsibilities.
Ensure the CEO is prepared for upcoming meetings by collecting, prioritizing and preparing information/materials for upcoming meetings.

Meeting Management

Assist with meeting agendas and managing logistics for high-level meetings and events.

Administrative/Other

Manage CEO’s correspondence, including CEO’s email and mail correspondence and inquiries.
Design and produce complex documents, reports, and presentations.
Create impactful and comprehensive presentations on the CEO’s behalf.
Create and maintain contact lists.
Make complex and detailed travel arrangements and complete travel reports.
Comfortably handle highly confidential and time sensitive information with necessary care and prioritization.
Handle matters expeditiously, proactively, often with deadline pressures.
Other duties as assigned

Job Requirements:

5+ years of direct executive assistant or administrative support experience required.
Experience supporting VP, President, C-suite, or the head of company
Excellent written and oral communication skills.
Excellent interpersonal skills across all levels of the organization.
Experience with Microsoft Office and Google Suite
Ability to manage multiple responsibilities in a fast-paced environment.
Ability to multitask and prioritize accordingly.
Ability to work independently or effectively as part of a team.
A sense of urgency, hands-on approach, and a bias for action.
Maintain professional boundaries and confidentiality.
Exercise tact, discretion and judgment in working with a variety of people.
Demonstrates and promotes respect toward coworkers and adapts behaviors to work effectively with varying people and situations.
Must possess the ability to make independent decisions when circumstances are warranted.
Ability to work a flexible schedule as needed to support and/or attend early morning or evening events meetings.

Bay Cove Human Services is an Equal Opportunity Employer and does not discriminate on the basis of race, ethnicity, religion, sex, gender identity or expression, national origin, sexual orientation, disability, age, veteran status, or any other groups as protected by Massachusetts or federal law. All qualified candidates, regardless of background, are encouraged to apply.
Bay Cove Human Services does not offer visa sponsorships at this time and will require candidates to be authorized to work in the United States.
Pay Range: $73,000 - $83,000 Annual Salary
#Baycove123

Quick Apply

Refine Your Search

administrator jobs in medford, ma

Executive Assistant - Central Administration

Part-time Administrative Assistant

Administrative Coordinator, Office of Associate Dean of Research

Office Coordinator/Administrative Assistant

Administrative Assistant I

Administrative Assistant - Global Clinical Development Team

LN Concerts, Office Manager

Administrative Program Assistant - Tisch College

Administrative Coordinator - Classical Studies

Executive Administrative Assistant

Confidential Administrative Assistant, Office of the Assistant Superintendent

Administrative Coordinator

26-27 - Head Clerk 2

Faculty Assistant

Administrative Assistant/Office Coordinator

Executive Coordinator

Senior Administrative Assistant

Administrative & Communications Specialist

Front Desk Administrator

Administrative Executive Assistant - House Office

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