Top 22 Office administrative assistant Jobs in Medford, Or

Administrative Assistant III (Integrated Instruction)
Southern Oregon ESD —Medford, OR
- $18.79 - $22.49 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health savings account
- AD&D insurance
Office Assistant
Domino's Franchise —Medford, OR
- $19 an hour
- Part-time
- Computer literacy
- Office
- Entry level
Quick Apply
3d
Administrative Assistant
Pacific Retirement Services —Medford, OR
- $23.26 - $29.08 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Profit sharing
- Health savings account
MFG Admin Assistant
Harry and David —Medford, OR
- Spanish
- Mid-level
- 3 years
4d
Office Assistant - 8 hrs - Hedrick Middle School
Medford School District, 549C —Medford, OR
- $22.59 an hour
- Full-time
- Ability to walk for extended periods
- Word processing
- Computer literacy
4d
Administrative Support Coordinator
DRIP DEPOT INC —White City, OR
- $22 - $26 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Office Assistant
Medford Comprehensive Treatment Center —Medford, OR
- Part-time
- Addiction Medicine
- Word processing
- Writing skills
- Health insurance
- Dental insurance
Office Administrative Assistant
All Mechanical Plumbing Solutions Inc. —Central Point, OR
- $25 - $35 an hour
- Part-time
- Microsoft Outlook
- No background check
- Office
- Health insurance
- Paid time off
Quick Apply
4d
Administrative Assistant
PRS Management Inc —Medford, OR
- Full-time
- Mid-level
- Office
- 3 years
- Profit sharing
- Health savings account
GoodWorks Office Assistant
SOUTHERN OREGON GOODWILL INDUSTRIES —Medford, OR
- $17 - $19 an hour
- Full-time
- Clean driving record
- Microsoft Excel
- Ability to walk for extended periods
Quick Apply
8d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Oregon
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Admin Assistant-Customer Service Support
Rogue Valley Door, Inc. —Grants Pass, OR
- $19 - $21 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Front Desk Receptionist
Redcarpetinn —Medford, OR
- From $16 an hour
- Part-time
- Bilingual
- Google Workspace
- Computer literacy
Quick Apply
Office Assistant (Full-time)
City of Grants Pass —Grants Pass, OR
- $40,310.40 - $54,121.60 a year
- Full-time
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- AD&D insurance
- Paid holidays
4d
Receptionist - State Farm Agent Team Member
Jon Snowden - State Farm Agent —Ashland, OR
- $16 - $18 an hour
- Part-time
- Computer literacy
- Office
- Communication skills
- Paid time off
- Opportunities for advancement
Quick Apply
Receptionist
Maple Ridge —Ashland, OR
- $18 - $20 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Disability insurance
- Health insurance
Quick Apply
11d
Receptionist - State Farm Agent Team Member
Dean Stirm - State Farm Agent —Rogue River, OR
- $40,000 - $56,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Health insurance
- Paid time off
Quick Apply
Student Services Program Assistant I; 1.0 FTE; Student Services; Probationary
Ashland School District —Ashland, OR
- $24.25 - $30.11 an hour
- Full-time
- School experience
- Microsoft Excel
- Microsoft Outlook
1d
Front Desk Agent
Best Western Bard's Inn —Ashland, OR
- $16 - $18 an hour
- Full-time
- Spanish
- Administrative experience
- US work authorization
- 401(k)
- 401(k) matching
Quick Apply
2d

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Administrative Assistant III (Integrated Instruction)
Southern Oregon ESD —Medford, OR
Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or…
$18.79 - $22.49 an hour
Administrative Assistant
Pacific Retirement Services —Medford, OR
Welcome and assist employees, visitors, vendors, and other guests. At least three years of experience in business administration, project coordination,…
$23.26 - $29.08 an hour

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Job Description Office Administrative Associate in the Department of Internal Medicine serves as Assistant to Chair; provides comprehensive support, expertise…
Sr. Administrative Associate (2nd Shift)
RR Donnelley —Columbus, OH
Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data…
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Administrative Assistant III (Integrated Instruction)

Southern Oregon ESD -
Medford, OR

Apply Now

Job Details

Full-time
$18.79 - $22.49 an hour

Benefits

Health savings account
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
403(b)
Retirement plan
Prescription drug insurance

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Writing skills
Zoom
English
Educational program budgeting
High school diploma or GED
Transcription
Accounting
Typing
Budgeting
Productivity software
Video conferences (communication methods)
Organizational budget management
Video conferencing systems operation

Full Job Description

The Southern Oregon Regional Educator Network (SOREN) seeks a highly organized and detail-oriented Administrative Assistant to provide operational and program support. This role manages purchasing, payroll, travel, and business processes while coordinating hiring tasks, mentor program tracking, and professional development event logistics. The Administrative Assistant will serve as the hub for scheduling, communication, and day-to-day systems that keep SOREN running smoothly. Strong skills in Microsoft Office, Google Suite, Canva, and Zoom are required, along with the ability to balance multiple priorities in a fast-paced, service-oriented environment.

Administrative Assistant III - Integrated Instruction

Position Goal

To assist the program administrator in performing a full range of secretarial and specialized staff duties to support program and other operations requiring specific knowledge of agency programs, functions, policies, and procedures and may exercise technical and functional direction and guidance over clerical staff. Typical duties depend on specific assignments and may include: assisting in budget preparation and monitoring, providing staff support to directors, coordinators, supervisors, and outside agencies; serving as a representative for the program as directed by the administrator.

Level of Responsibility / Supervision
Employees in this position are distinguished by the greater complexity and breadth of office assignments requiring expertise in the full range of secretarial skills. Duties at this level are performed independently and often involve the completion of varied and unrelated assignments or technical functions over which the employee has exclusive or near-exclusive control. Assignments at this level require technical and detailed knowledge of program and agency functions and procedures.

Duties & Responsibilities

(Positions may consist of some or all of the following duties)

1. Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations.
2. Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements.
3. Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions, assuring proper approvals, coding, and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials.
4. Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs them to the appropriate location and/or staff person.
5. Sorts, screens, distributes, and responds to correspondence within program/department in a variety of formats (US Mail, courier mail, and e-mail.)
6. Prepares and organizes materials for meetings, arranges for food services, prepares agenda, secures meeting location, composes minutes, prepares correspondence and meeting reminders, transcribes and processes dictation (determining layout and format), and performs follow-up assignments.
7. Coordinates workshop locations, designs brochures, registers participants, and assists presenters in preparation of material.
8. Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record-keeping systems; accesses, retrieves, verifies, and inputs data pertinent to the program needs.
9. Coordinates staff travel needs, including conference registration, hotel accommodations, and transportation requirements.
10. Maintains attendance and other employee records for the related program/department.
11. Maintains an appointment calendar for supervisor and staff, schedules appointments and meetings, and assists in day-to-day planning.
12. Oversees inventory of office supplies and ensures maintenance of office equipment
13. Supports staff in building systems operations, such as the use of computers, fax machines, photocopiers, telephone systems, voice mail, and printers
14. Works as a team member through effective communication and interpersonal skills with staff and community.
15. Establishes and maintains a high level of confidentiality with personnel, students, and program/agency information. Make decisions independently according to established policies
16. Serve as the key contact person for a program, school, or other functions, which may include responsibilities for parent, student, or other customer communications, and/or liaison with other agency departments, school districts, or agencies.
17. Compiles data from varied sources and makes summary reports. May involve statistical calculations and tabulations in accordance with established formulas and equations. May involve obtaining quotes from vendors as directed and providing printing estimates to customers.
18. Research files and records for information as directed or based on department policies or legal requirements.
19. Contributes to the economic efficiency of the program by monitoring expenditures and billing systems, tracking and reconciling grants, funding, and revenue, and performing budgeting and bookkeeping functions.
20. Initiates regularly recurring reports and standard form letters. Maintains program records, making periodical audits as necessary, and prepares follow-up reports requiring action on a periodic basis.
21. Performs other job-related duties as assigned by direct supervisor.

Minimum Prerequisites

1. High School Diploma or equivalent and four years progressively responsible secretarial experience; or any combination of education and experience that would provide the applicant
with the desired skills, knowledge, and ability required to perform the job. 2. Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation.
3. Demonstrate a high skill level in using current office technology, including keyboard skills, transcription, and elementary accounting.
4. Working knowledge of budgeting and bookkeeping practices and procedures.
5. Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies, and the general public.
6. Work independently and organize work with minimum supervision.
7. Work with a high degree of accuracy and attention to detail to meet deadlines.
8. Demonstrate keyboarding skills of 60 WPM or as specified for the position.
9. Thorough knowledge of applicable computer software and demonstrated skill with regard to the application
10. Physically perform assigned duties.

LOCATION: In person at the W. Main Street Office: 502 W. Main Street, Medford, OR 97501
Length of Position: 1.0FTE/258 days (annual year-round position)
Salary: Per the Classified Collective Bargaining Agreement $18.79/hour - $22.49/hour for the 2026-2027 school year
Immediate Supervisor: Program Administrator

SOESD Benefits (For .50 FTE and Over):

Southern Oregon ESD contributes up to $2185.00 per month (family coverage) for health, dental, and vision insurance premiums for qualified employees.
Employer-paid PERS (Public Employee Retirement System), including an additional 6% individual investment account with PERS.
9 paid holidays
A generous sick, vacation, and discretionary (personal) leave packet is also provided to qualified employees.

Health Insurance:

OEBB MODA
Includes medical, dental, vision & prescription insurance
Monthly premium deducted pre-tax

Options:

Health Savings Accounts
Flexible Spending Accounts – medical, day-care expenses
Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity
403(b)
Mercy Flights Membership

The following physical requirements are essential functions of the Administrative Assistant III job description:
1. Stand/walk: 1-4 Hrs/Day
2. Sit: 6-8 Hrs/Day
3. Drive: 4-6 Hrs/Day
4. Bending: Occasionally
5. Squat: Occasionally
6. Climb Stairs: Occasionally
7. Single Grasping: Frequently
8. Pushing: Occasionally
9. Pulling: Occasionally
10. Fine Manipulation: Frequently
11. Repetitive Foot Controls: Limited
12. Lifting (less than 25 lbs): Occasionally
13. Lifting (25-50 lbs): Occasionally
14. Lifting (50-75 lbs): Not At All
15. Lifting (75-100 lbs): Not At All

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.

EQUAL OPPORTUNITY
SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act.

Job Type: Full-time

Pay: $18.79 - $22.49 per hour

Benefits:

401(k) matching
Dental insurance
Employee assistance program
Health insurance
Health savings account
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Apply Now

Refine Your Search

office administrative assistant jobs in medford, or

Administrative Assistant III (Integrated Instruction)

Office Assistant

Administrative Assistant

MFG Admin Assistant

Office Assistant - 8 hrs - Hedrick Middle School

Administrative Support Coordinator

Office Assistant

Office Administrative Assistant

Administrative Assistant

GoodWorks Office Assistant

Military Service - U.S. Air National Guard, Administration

Admin Assistant-Customer Service Support

Front Desk Receptionist

Office Assistant (Full-time)

Receptionist - State Farm Agent Team Member

Receptionist

Receptionist - State Farm Agent Team Member

Student Services Program Assistant I; 1.0 FTE; Student Services; Probationary

Front Desk Agent

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