Top 83 Administrative assistant Jobs in Melbourne, Fl

Assistant Practice Administrator
Millennium Medical Management —Melbourne, FL
- Full-time
- Background check
- Inventory management
- Ability to walk for extended periods
- Health insurance
- Dental insurance
Quick Apply
1d
Administrative Assistant
Superior Skilled Trades —Patrick Space Force Base, FL
- $30 - $35 an hour
- Weekends as needed
- Background check
- Ability to walk for extended periods
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
2d
Administrative Assistant 4
Northrop Grumman —Melbourne, FL
- $57,500 - $95,900 a year
- Overtime
- 6 years
- Microsoft Outlook
- Inventory management
- Paid holidays
- Disability insurance
3d
Onsite Administrative Assistant in Melbourne Beach
VESTA PROPERTY SERVICES INC —West Melbourne, FL
- $19.00 - $21.50 an hour
- Full-time
- Office
- High school diploma or GED
- Travel
- Health savings account
- Health insurance
Quick Apply
3d
Office Secretary
Brownlie Maxwell Funeral Home —Melbourne, FL
- $20 - $22 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
4d
Administrative Assistant 3
Northrop Grumman —Melbourne, FL
- $48,400 - $80,600 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
1d
Office Support Specialist
Elevator Services Group —Melbourne, FL
- $20 - $25 an hour
- Part-time
- Google Workspace
- Microsoft Outlook
- Computer literacy
Quick Apply
Front Desk Receptionist/Administrative Assistant
Law Firm of Bradley K. Boyd, P.A. —Melbourne, FL
- $14 - $15 an hour
- Full-time
- Microsoft Word
- Customer service
- English
- 401(k)
- Paid time off
Quick Apply
Administrative Assistant III
Florida Tech —Melbourne, FL
- Full-time
- Inventory management
- Mid-level
- Office
Receptionist/office staff
Palm Bay Air Care Experts —Palm Bay, FL
- $18 - $25 an hour
- Temporary
- Bilingual
- Google Workspace
- Microsoft Outlook
Quick Apply
4d
Office Admin/Assistant for Private School
Torah Academy —Melbourne, FL
- Part-time
- School experience
- Customer service
- Computer literacy
Quick Apply
12d
Administrative Assistant
ECS Ltd —Melbourne, FL
- Word processing
- Office
- High school diploma or GED
1d
Receptionist/Administrative Assistant
Blue Cat Neuropsychology —Palm Bay, FL
- Part-time
- Bilingual
- Private practice
- Google Workspace
Quick Apply
4d
Admin Assistant
Coleman American Companies, Inc —Melbourne, FL
- $17 - $20 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
Administrative Assistant - Nursing Administration
Health First Careers —Melbourne, FL
- Extended hours
- Research
- Office
- Windows
- Health insurance
Administrative Support Specialist
Eastern Florida State College —Melbourne, FL
- $16 an hour
- Part-time
- Microsoft Excel
- Customer service
- 5 years
- Life insurance
Administrative Assistant
Leo's Concrete Specialties —Palm Bay, FL
- Full-time
- Office
- Administrative experience
- QuickBooks
- Health insurance
- Dental insurance
Quick Apply
8d
Administrative Assistant- Condo
Castle Group —Melbourne, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
8d
Administrative Assistant - Part-Time
Sentry Management —Rockledge, FL
- Part-time
- Computer literacy
- Office
- Administrative experience
Quick Apply
11d
Administrative Assistant
St Joseph Catholic School —Palm Bay, FL
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Computer literacy

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Assistant Practice Administrator

Millennium Medical Management -
Melbourne, FL

Quick Apply

Job Details

Full-time
1 day ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Employee assistance program
Vision insurance
Employee discount
Life insurance
Referral program

Qualifications

Vendor relationship building

Full Job Description

Position Summary

The Assistant Practice Administrator supports the daily administrative and operational functions of Deuk Spine Institute by assisting with human resources, employee development, compliance, office operations, physician support, and executive initiatives. This position works closely with executive leadership to ensure efficient operations while fostering a positive, compliant, and patient-centered workplace.

Primary Responsibilities

Human Resources & Recruiting

Coordinate recruiting activities, including job postings, applicant screening, interview scheduling, and reference checks.
Assist with hiring, onboarding, and offboarding employees.
Maintain personnel files and ensure employee records remain accurate and confidential.
Support employee relations by responding to routine HR questions and assisting with conflict resolution.
Assist with performance review processes and employee recognition initiatives.

Employee Onboarding & Training

Coordinate new employee orientation and onboarding programs.
Ensure all required employment documentation is completed.
Schedule and track mandatory training, certifications, and continuing education.
Assist department managers with employee training and professional development programs.

Benefits Administration

Coordinate employee enrollment and changes for medical, dental, vision, retirement, and other benefit programs.
Serve as a liaison between employees and benefit providers.
Assist employees with benefit questions and coordinate annual open enrollment activities.
Maintain accurate benefit records and documentation.

Compliance & Policy Management

Assist with maintaining compliance with federal, state, and local employment regulations.
Help implement and communicate company policies and procedures.
Coordinate required compliance training.
Assist with audits, accreditation activities, and regulatory documentation.
Maintain confidentiality of sensitive employee and organizational information.

Vendor Management

Coordinate relationships with vendors and service providers.
Obtain quotes, schedule services, and monitor vendor performance.
Assist in negotiating contracts and maintaining vendor records.
Ensure timely processing of vendor invoices and service requests.

Payroll Administration

Assist with payroll preparation by reviewing employee time records, PTO requests, and attendance.
Coordinate payroll information with the payroll provider.
Maintain payroll-related documentation.
Assist with resolving payroll discrepancies.

Office & Facility Operations

Support the day-to-day operations of the practice.
Coordinate office maintenance, repairs, and facility improvements.
Oversee office supply inventory and purchasing.
Ensure a safe, organized, and professional work environment.
Assist with emergency preparedness and facility safety initiatives.

Executive & Physician Support

Provide administrative support to physicians and executive leadership.
Assist with meeting preparation, agendas, minutes, and follow-up.
Coordinate executive projects and organizational initiatives.
Prepare reports, presentations, and operational documents.
Maintain discretion when handling confidential business matters.

Special Projects

Lead and coordinate administrative improvement initiatives.
Assist with implementation of new systems, workflows, and organizational processes.
Participate in strategic planning and operational improvement projects.
Perform additional duties as assigned by executive leadership.

Qualifications

Education

Bachelor's degree in Business Administration, Healthcare Administration, Human Resources, or a related field preferred.
Equivalent combination of education and experience may be considered.

Experience

Minimum of 3 years of progressively responsible administrative, HR, or healthcare office experience preferred.
Experience in a medical practice or healthcare environment strongly preferred.

Knowledge, Skills & Abilities

Strong organizational and project management skills.
Excellent interpersonal and communication abilities.
High level of professionalism and confidentiality.
Knowledge of HR practices and employment laws.
Strong problem-solving and decision-making skills.
Ability to manage multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office Suite and practice management software.
Ability to work independently while collaborating effectively with physicians and leadership.

Physical Requirements

Ability to sit, stand, walk, and move throughout the office during the workday.
Ability to lift up to 25 pounds occasionally.
Ability to use standard office equipment, including computers and telephones.

Reporting Relationship

Reports directly to the Chief Operating Officer and works closely with physicians and executive leadership.

COMPETITIVE SALARY NEGOTIATED

Benefits:

401(k)
Dental insurance
Employee assistance program
Employee discount
Health insurance
Life insurance
Paid time off
Parental leave
Referral program
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in melbourne, fl

Assistant Practice Administrator

Administrative Assistant

Administrative Assistant 4

Onsite Administrative Assistant in Melbourne Beach

Office Secretary

Administrative Assistant 3

Office Support Specialist

Front Desk Receptionist/Administrative Assistant

Administrative Assistant III

Receptionist/office staff

Office Admin/Assistant for Private School

Administrative Assistant

Receptionist/Administrative Assistant

Admin Assistant

Administrative Assistant - Nursing Administration

Administrative Support Specialist

Administrative Assistant

Administrative Assistant- Condo

Administrative Assistant - Part-Time

Administrative Assistant

I want to receive the latest job alert for administrative assistant in melbourne, fl

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