Top 1 Event assistant Jobs in Melbourne, Fl

Administrative Events Specialist
Aztec Software, LLC —Melbourne, FL
- $26.45 - $31.00 an hour
- Full-time
- Mid-level
- Administrative experience
- In-person
- Health insurance
- Dental insurance
17h

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Administrative Events Specialist
Aztec Software, LLC —Melbourne, FL
Proficiency with Microsoft Office and collaboration tools. Coordinate conference registrations, lodging arrangements, and event-related logistics.
$26.45 - $31.00 an hour
17h
FL - Administrative Specialist - School of Health Professions
Burrell College of Health Sciences —Melbourne, FL
Education and/or progressively responsible experience equivalent to a bachelor’s degree in a related field. Knowledge of academic and clinical curriculum design…
From $60,000 a year
Quick Apply
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Administrative Events Specialist

Aztec Software, LLC -
Melbourne, FL

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Job Details

Full-time
$26.45 - $31.00 an hour
17 hours ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance

Qualifications

Project team coordination
Project reporting
Office activity coordination
Business travel arrangements
Webinars
Project documentation
Packing
Operations coordination planning
Shipment tracking for distribution operations
Materials management in logistics
Mid-level
Improving operational efficiency
Order shipping
Administrative experience
Meeting scheduling
Logistics returns management
Project marketing collateral management
Freight shipment tracking
Event performance reporting and analysis
Shipping and receiving inventory management
Collaborative technology platforms
Corporate event planning
Event setup
Productivity software
Event cost tracking
Cross-functional collaboration
Achieving project delivery timelines
2 years
Communication skills
Cross-functional communication

Full Job Description

Administrative Events Specialist
Location: Melbourne, FL (On Site)
Employment Type: Full Time

Aztec Software is a trusted leader in adult education, workforce development, and career readiness solutions. Our programs help educators and learners gain the skills needed for success in school, work, and life.

We're seeking an organized and detail-oriented Administrative Events Specialist to help manage the logistics and coordination behind our national conferences, sponsorships, and webinars. This role is ideal for someone who enjoys planning, staying organized, coordinating multiple projects at once, and ensuring every detail is executed successfully.

What You'll Do

As our Events & Operations Coordinator, you'll serve as the central point of coordination for conference and webinar activities, helping ensure commitments are documented, organized, and supported from planning through completion.

Key Responsibilities

Event & Webinar Coordination

Coordinate logistics for 100+ conferences, sponsorships, and webinars annually
Maintain event records, schedules, deadlines, sponsorship details, and deliverables
Manage and update a centralized conference and webinar calendar
Support planning efforts to ensure events are organized and executed efficiently

Logistics & Administrative Support

Coordinate conference registrations, lodging arrangements, and event-related logistics
Track key deadlines and communicate requirements to internal teams
Monitor upcoming events and ensure all necessary materials and resources are prepared
Support webinar scheduling and administrative setup requests

Shipping & Materials Management

Prepare, pack, and ship conference materials, booth supplies, and marketing collateral
Track shipments to ensure timely delivery
Maintain inventory of event materials and coordinate replenishment as needed
Manage return shipping and post-event material recovery

Cross-Functional Collaboration

Partner with Sales, Marketing, Product, Fulfillment, and Operations teams
Communicate event requirements and coordinate internal support activities
Submit and track marketing and collateral requests needed for conferences and webinars

Reporting & Documentation

Maintain accurate records and event documentation
Support post-event administrative activities and reporting
Help improve organization, visibility, and operational efficiency across event programs

What We're Looking For

2+ years of experience in event coordination, administrative support, project coordination, or a similar role
Exceptional organizational skills and attention to detail
Ability to manage multiple deadlines and priorities simultaneously
Strong written and verbal communication skills
Experience coordinating logistics, schedules, meetings, or events
Proficiency with Microsoft Office and collaboration tools
Ability to work independently while collaborating across departments

Preferred Qualifications

Experience supporting conferences, trade shows, webinars, or corporate events
Experience coordinating travel or lodging arrangements
Familiarity with inventory tracking, shipping, or event materials management

What We Offer

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Job Type: Full Time

Work Location: On Site

Equal Opportunity Employer

Aztec is a proud equal opportunity employer.

Apply Now

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