New Job Alerts
RSS Job Feed
Closes:
Open Until Filled
Type:
Full-time Non-Exempt
CBU is committed to creating and maintaining a rigorous and enriching learning experience for our students by providing them the best instruction and support by a superior faculty and staff. CBU encourages opportunities to celebrate diversity in an environment that prepares our students to be global citizens. CBU is an attractive and safe campus environment, and it is quite possibly one of the friendliest campuses anywhere.
If you would like to contribute to these hallmarks of a CBU education, please consider applying for our faculty or staff vacancies through these current employment opportunities.
The Enrollment Office Coordinator is a central member of the Admissions team, responsible for driving the planning and execution of recruitment yield events that shape the prospective student experience. Serving as the operational engine behind major visit programs, campus events, and office-wide logistics, this role provides more than 50% of its focus on event management across Undergraduate, Graduate, and International Admissions. Through exceptional coordination, organization, and cross-campus collaboration, the Enrollment Office Coordinator ensures the Admissions Office delivers high-impact, student-centered experiences that support CBU's enrollment goals.
Position Summary
The Enrollment Office Coordinator oversees essential administrative, event, and communication functions within Undergraduate and Graduate Admissions. This role manages comprehensive event logistics, supports cross-departmental collaboration, maintains efficient operations, and facilitates timely and accurate communications to prospective students, families, and campus partners. The Enrollment Office Coordinator ensures that recruitment events, daily office operations, and public-facing communications reflect a consistent standard of excellence, hospitality, and professionalism. The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication skills and the ability to thrive in a fast-paced, student-centered environment.
Key Responsibilities
- Event Coordination, Management & Execution (Priority Area
- Lead planning, coordination, and execution of all recruitment and yield events across Undergraduate, Graduate, and International Admissions, ensuring consistency, quality, and brand alignment.
-
Oversee comprehensive events logistics, including space reservations, scheduling, staffing, catering, travel, vendor coordination, and hospitality needs.
-
Serve as the central coordinator for multi-unit admissions events, ensuring seamless collaboration between Undergraduate, Graduate, and International teams.
-
Manage event communication workflows, ensuring timely invitations, confirmations, reminders, and post-event follow-ups tailored to each audience segment.
-
Support signature high-impact recruitment activities such as campus visit days, open houses, admitted student events, graduate program showcases, and international student engagements.
-
Implement event evaluations methods to capture feedback and guile improvements across all three admission areas.
- Operational Communications & Coordination
- Manage departmental communication flow related to events, scheduling, visitor coordination, and general inquiries.
-
Oversee the Admissions inbox, providing timely responses to routing messages to appropriate team members.
-
Coordinate outbound event-related communications (confirmations, reminders, instructions), using established templates and content created by Marketing/Admissions leadership.
Collaborate with the Marketing department to schedule or- social media content related to events and visit programming.
-
Maintain communication calendars and ensure Admissions teams are aligned on event dates, deadlines, schedules, and logistics.
- Operations & Administrative Support
- Manage and process purchase orders, invoices, vendor payments, budget tracking, and expense documentation for the Enrollment department.
-
Maintain departmental records and documentation to support compliance, reporting, and efficient internal operations.
-
Coordinate internal scheduling, meeting preparation, and cross-team communication between Undergraduate and Graduate Admissions.
-
Maintain inventory of promotional materials and point-of-sale items, including ordering, organization, and distribution.
-
Maintain an organized, inviting, and professional environment, including oversight of space upkeep and maintenance requests.
- Cross-Departmental & Recruitment Support
- Support admission counselors in planning travel schedules, college fairs, school visits, and community partner engagements.
-
Assist with yield initiatives and strategic recruitment campaigns throughout the full enrollment cycle, from inquiry to enrollment.
-
Serve as a collaborative partner with multiple departments to ensure alignment and support for the prospective student and family experience.
-
Perform special projects as assigned by the Director of Undergraduate Admissions or senior leadership team.
- Bachelor's degree required.
-
Minimum 2 years of experience in event planning, operations, customer service, or admissions-related services.
-
Demonstrated ability to manage multiple tasks and deadlines in a high volume, fast-paced environment.
-
Strong communication and interpersonal skills with a commitment to exceptional customer service.
-
Highly organized with meticulous attention to detail.
-
Experience with CRM systems, especially Slate and/or event management software preferred.
-
Ability to work independently while collaborating across diverse teams and stakeholders.
-
Reliable transportation and valid driver's license required.
-
Availability for evening and weekend work to support recruitment and event needs.
FLSA Classification: Non-Exempt
Christian Brothers University is a Catholic university in the student-centered tradition of the De La Salle Christian Brothers. CBU fosters academic excellence in a range of programs to prepare students from all faiths and backgrounds for careers and lives informed by the Lasallian values of faith, service, and community.
Christian Brothers University offers a comprehensive benefits package including health, dental, vision, life and disability insurance, flexible spending, retirement pension plan, 403(b), and both undergraduate and graduate tuition waiver plans. CBU also offers tuition waivers for dependents of employees and participates in the Tuition Exchange Program, a reciprocal scholarship exchange program for family members of full-time faculty and staff.
Christian Brothers University offers equal employment opportunity to all applicants for employment, regardless of sex, age, race, color, religion, sexual orientation, national and ethnic origin or disability.
