Job Summary:
The Bookkeeper / Business Coordinator works in the financial areas of the parish by performing various accounting and report functions. The Bookkeeper / Business Coordinator is involved in all aspects of the day-to-day accounting functions (A/R, A/P, payroll, general ledger, and budgeting) of the organization and is actively involved in the month-end and year-end closing process. This position also helps monitor the financial health of the parish to make recommendations to the pastor/pastoral leader. This position also represents the parish within the Appleton parish’s business group.
Actions required to be consistent with Culture and Values:
- Explore Potential: Nurture and challenge the God-given potential and gifts in others so they translate their own potential into action and reach the hearts of even more people through missionary discipleship.
- Connect to Inspire: Connect with each individual person and ignite their desire to accomplish the vision and mission of the Church.
- Embrace People’s Hearts: See Christ in all who are served and treat each person with respect and honor with positive regard and appreciation for all individuals.
- Empowered to Act: Take personal responsibility for diocesan mission, vision and culture with a personal desire for accountability to reach souls for God.
- Nurture Abundant Life and Growth: Actively nurture life and growth of each individual with a desire to cultivate their own ability to inspire discipleship in others. Cultivate leaders and teams outside of their comfort zone in their personal journey of discipleship actions.
Knowledge, Skills, & Abilities:
Knowledge
- Associate degree or higher in accounting
- Previous bookkeeping experience
- Knowledge of QuickBooks online
- Knowledge of non-profit and/or church accounting preferred
- Understanding of payroll and of the accounting cycle
- Must be a practicing Catholic and a member in good standing of a Catholic Parish
Skills & Abilities
- Attention to detail
- Excellent written and verbal communication skills
- Ability to multi-task
- Strong organizational skills.
- MS Office, with strong Excel skills
- Able to work well in a team environment
- Keeps sensitive information confidential
Duties and Responsibilities:
- Employees are expected to attend staff meetings, retreats, seminars, and small group discussions where faith is discussed.
2. Bookkeeping areas:
- Enter deposits into proper accounts in the bookkeeping system
- Process and prepare checks for accounts payable including auto-withdrawals
- Process payroll, including withholding requirements and reports (or coordinate with designated third parties to do so.)
- Prepare Federal/State forms and filings: Quarterly 941, W-2’s, 1099, etc. (or coordinate with designated third parties to do so.)
- Create appropriate reports as requested by professional staff or finance council
- Records Scrip sales and purchases along with other pledges and donations
- Updating of Scrip inventory monthly and at Fiscal Year End
- Prepare financial information for the weekly bulletin
- Collections
- Coordinate/schedule weekend collection counters
- Record parishioner financial pledges
- Record parishioner donations, including stock and charitable donations
- Prepare periodic contribution statements
- Prepare year-end donor substantiation
- Process direct deposit and online giving donations and payments
- Perform monthly market value update on investment accounts
- Reconcile the parish gift list and maintain parish wish list
- Record monthly activity including Mass stipends, postage, online purchases, various grants/accounts clearing, bank fees, capital purchases, etc.
- Prepare month-end financial reports, send to Finance Council members in advance, and attend monthly Finance Council meetings
- Prepare year-end financial reports and closing entries for parish and diocese
3. Banking areas
- With proper separation of duties taken into account, involved in depositing parish funds or reconciling deposit to money counter sheets
- Monthly bank reconciliation for Scrip and Special Fund
4. Budget areas
- Enter approved budgetary figures for each account
- Create budget reports as needed for professional staff or Finance Council
5. Miscellaneous
- Set up Faith Formation tuition
- Record payments, prepare statements
- Prepare vendor list for Guidebook and bulletin advertising
- Help prepare parish annual report
ADA
Physical/Visual/Mental Demands:
Position requires the ability to verbally converse with other individuals, organize and track large amounts of paperwork, and move and lift objects of ten pounds. Requires moderate amount of time sitting. Requires use of office equipment including telephone, personal computer, calculator, and copy and fax machine.
Typical Working Conditions:
The person in this position will work in an inside office environment; will work alone at times and frequently with a group; normal hours of 40 hours per week. Schedule as agreed upon with pastor/pastoral leader.
Nature of Supervision Received:
Work is performed under the direct supervision of the Pastor/Pastoral Leader. Position requires the ability to work independently, to accomplish specific tasks assigned and to meet various deadlines.
Judgment Exercised/Decisions Made:
Decisions are routine in nature with individual judgments occurring during troubleshooting. Recommends procedural improvements for performing duties in the most efficient and effective manner. Must maintain confidentiality at all times.
Financial Responsibility:
Responsible for effective use of time and budgeted resources. Significant financial loss can occur if proper accounting procedures are not followed.
Supervision Exercised/Number of Employees Supervised:
None
