Top 31 administrative assistant Jobs in mendon vt

Administrative Coordinator - Developmental Services
Rutland Mental Health Service, Inc. —Rutland, VT
- $23.39 - $25.28 an hour
- Full-time
- HIPAA
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
Judicial Assistant - Clerical, Administrative Assistant (LS)
Vermont Judiciary —Rutland, VT
- From $22.07 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Travel reimbursement
- Wellness program
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Administrative Assistant
Rutland Regional Medical Center —Rutland, VT
- $19.97 - $29.09 an hour
- Part-time
- Hospital
- Customer service
- Computer literacy
Administrative Assistant
Greater Rutland County Supervisory Union —Rutland, VT
- $20 - $30 an hour
- Extended hours
- School experience
- Basic math
- English
9d
Administrative Assistant
Mountain Views Supervisory Union (School District) —Killington, VT
- $21.45 - $28.33 an hour
- Part-time
- School experience
- Google Workspace
- Office
4d
Facilities Administrative Coordinator
Spring Lake Ranch Therapeutic Community —Cuttingsville, VT
- From $20 an hour
- Full-time
- Background check
- Clean driving record
- Addiction Medicine
- Health savings account
- Health insurance
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Vermont
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
10d
Judicial Assistant
State of Vermont - Department of Judiciary —Rutland, VT
- $22.07 - $34.23 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Data entry
- Paid holidays
- Dental insurance
Service Scheduler
Aldermans Chevrolet Buick GMC —Rutland, VT
- Full-time
- Dealership
- Mid-level
- Administrative experience
- Paid holidays
- Dental insurance
Quick Apply
Middletown Springs Elementary School Confidential Executive Assistant to the School Administrator
Greater Rutland County Supervisory Union —Middletown Springs, VT
- $20 - $30 an hour
- Extended hours
- School experience
- Basic math
- English
9d
Unit Secretary
Rutland Regional Medical Center —Rutland, VT
- $17.46 - $26.44 an hour
- Weekends as needed
- Computer literacy
- Writing skills
- Medical office experience
Administrative Assistant – Accounting & Event Support (Part-Time)
Green Mountain Horse Association —South Woodstock, VT
- Part-time
- Hybrid work
- Computer literacy
- Office
- Administrative experience
- Opportunities for advancement
1d
Front Office Assistant - Per Diem - Castleton
Community Health Centers of the Rutland Region —Bomoseen, VT
- $16.50 - $24.09 an hour
- Per diem
- Computer literacy
- Administrative experience
- High school diploma or GED
- Wellness program
- 403(b) matching
Quick Apply
Administrative Assistant
Orange Southwest School District —Randolph, VT
- $20 - $22 an hour
- Full-time
- Office
- Front desk
- Public school
Office Assistant
AADCO Medical, Inc. —Randolph, VT
- Online Application
- Computer literacy
- Office
- High school diploma or GED
- Profit sharing
- Paid holidays
Quick Apply
Administrative Assistant
White River Valley Supervisory Union —Royalton, VT
- $18 an hour
- Full-time
- High school
- Office
- Organizational skills
Front Office Assistant - Mettowee
Community Health Centers of the Rutland Region —West Pawlet, VT
- $16.50 - $24.09 an hour
- Full-time
- Computer literacy
- Administrative experience
- High school diploma or GED
- Wellness program
- 403(b) matching
Quick Apply
4d

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Judicial Assistant - Clerical, Administrative Assistant (LS)
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Administrative Coordinator - Developmental Services

Rutland Mental Health Service, Inc. -
Rutland, VT

Quick Apply

Job Details

Full-time
$23.39 - $25.28 an hour

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Flexible schedule
Life insurance

Qualifications

High school diploma or GED
Driver's License

Full Job Description

Community Care Network is looking for an Administrative Coordinator - Developmental Services to join our team!

The Administrative Coordinator for Developmental Services (DS) provides administrative, operational, and program support to ensure the efficient functioning of the DS department. This position supports leadership, helps coordinate internal processes, assists with scheduling and communication, and serves as a point of contact for staff, providers, individuals served, and community partners.

Administrative Coordinator DS Responsibilities:

Administrative Support
Provide administrative support to the Director of Developmental Services and DS leadership team.
Prepare correspondence, reports, meeting agendas, minutes, and other department documents.
Maintain organized electronic systems in accordance with agency and regulatory requirements.
Assist with tracking deadlines, assignments, and department projects.
Coordinate office operations and support day-to-day administrative needs of the department.
Scheduling and Coordination
Schedule meetings, trainings, interviews, and department events.
Coordinate calendars for leadership and department meetings.
Assist with onboarding logistics for new staff and contracted providers.
Support communication and coordination between programs, departments, and external partners.
Compliance and Documentation
Assist with maintaining documentation related to Medicaid, State, and agency compliance requirements.
Help prepare materials for audits, reviews, and monitoring activities.
Provider and Staff Support
Serve as a point of contact for Shared Living Providers, staff, and community partners regarding administrative processes.
Assist with processing paperwork related to contracted supports, billing, provider records, and other DS operations.
Support staff with navigating administrative systems and procedures.
Help ensure consistent communication regarding department processes and expectations.
Demonstrate advanced proficiency in the agency’s electronic medical record system including providing administrative support to program areas within the system.
Offer recommendations and support to improve documentation workflows, efficiency, and overall data accuracy.
Data Tracking and Reporting
Maintain spreadsheets, tracking systems, and departmental databases.
Compile data and assist with preparing monthly, quarterly, and annual reports.
Monitor administrative workflows and identify opportunities for improved efficiency and organization.
General Responsibilities
Maintain confidentiality in accordance with HIPAA and agency standards.
Participate in department meetings, trainings, and quality improvement activities.
Perform other related duties as assigned.

Administrative Coordinator DS Qualifications:

High School Diploma or GED required; Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, Human Services, or related field preferred.
Minimum of 3–5 years of relevant experience required, preferably in healthcare, developmental services, behavioral health, or human services.
Strong organizational, project coordination, and time management skills with the ability to manage multiple priorities and deadlines.
Demonstrated analytical and problem-solving skills with attention to detail and accuracy.
Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
Experience working within electronic medical record systems preferred.
Ability to collect, organize, and interpret data for reporting and quality improvement purposes.
Strong written and verbal communication skills, including preparation of meeting minutes, reports, and professional correspondence.
Ability to work independently while collaborating effectively with leadership, staff, and external stakeholders.
Demonstrated ability to maintain confidentiality and manage sensitive information in accordance with HIPAA and agency standards.
Must have a valid driver’s license, reliable transportation, and personal automobile liability insurance coverage at or above levels mandated by the State of Vermont.
Successful completion of a criminal history background check after hire.

Administrative Coordinator DS Benefits:

Competitive pay $23.39 - $25.28/Hour (compensation is typically dependent upon experience)
Comprehensive Benefit Package
401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Retirement plan
Tuition reimbursement
Vision insurance
Career Training and Development
Collaborative and engaging team meetings with supervision

Be part of a team whose core values are: Trust, Accountability, Respect, Cultural Competence, Person Centered, and Continuous Learning and Growth.

Community Care Network is comprised of Rutland Mental Health Services and Rutland Community Programs. Our mission is to enhance the well-being of our communities, individuals and families through a responsive, innovative and collaborative human service

CCN is an Equal Opportunity Employer.

Job Type: Full-time

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in mendon vt

Administrative Coordinator - Developmental Services

Judicial Assistant - Clerical, Administrative Assistant (LS)

Administrative Assistant

Administrative Assistant

Administrative Assistant

Facilities Administrative Coordinator

Military Service - U.S. Air National Guard, Administration

Judicial Assistant

Service Scheduler

Middletown Springs Elementary School Confidential Executive Assistant to the School Administrator

Unit Secretary

Administrative Assistant – Accounting & Event Support (Part-Time)

Front Office Assistant - Per Diem - Castleton

Administrative Assistant

Office Assistant

Administrative Assistant

Front Office Assistant - Mettowee

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