Top 49 Front office coordinator Jobs in Menomonee Falls, Wi

Office, Sales, and Marketing Coordinator
Hastings Air Energy Control —New Berlin, WI
- $19 - $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Health savings account
- Health insurance
Quick Apply
11d
Administrative Assistant
Nelson Tree Service —Waukesha, WI
- $24 - $30 an hour
- Full-time
- Microsoft Word
- Background check
- 18 years or older
- Health insurance
- Dental insurance
Quick Apply
4d
Clinic Service Representative - Westbrook
Children's Wisconsin —Brookfield, WI
- Part-time
- HIPAA
- High school diploma or GED
- Clinic
9d
Dental Receptionist
Dentino Pediatric Dentistry and Orthodontics —Brookfield, WI
- $18 - $26 an hour
- Email
- Dental office
- Experience working with children
- Children
- Dental insurance
Quick Apply
12d
ADMIN ASSISTANT II
Washington County, WI —Washington County, WI
- $21.40 - $26.37 an hour
- Online Application
- Microsoft Access
- Computer literacy
- Writing skills
5d
Operations Assistant / Front Desk Receptionist
Safe & Sound —Milwaukee, WI
- $20 - $23 an hour
- Email
- Microsoft Word
- Background check
- Microsoft Excel
21h
Dental Front Office Coordinator
Kurt R Kwiatkowski DDS SC —Grafton, WI
- $21 - $25 an hour
- Full-time
- Dental office
- High school diploma or GED
- Patient care
- Health insurance
- Paid time off
Chiropractic Assistant/Patient Care Coordinator
Advantage Chiropractic —New Berlin, WI
- $20 - $30 an hour
- Full-time
- Google Workspace
- Organizational skills
- In-person
- Paid holidays
- Paid time off
Quick Apply
13d
Administrative Assistant
Nelson Tree Service, LLC —Waukesha, WI
- $24 - $30 an hour
- Full-time
- Microsoft Word
- 18 years or older
- Microsoft Excel
Quick Apply
5d
Associate Patient Care Coordinator
Optum —Waukesha, WI
- $16.15 - $28.80 an hour
- Full-time
- Pass drug screening
- High school diploma or GED
- Travel
- AD&D insurance
- Employee stock purchase plan
Dental Practice Administrator / Patient Care & Growth Coordinator
Healthy Smiles Dental Care,SC —Pewaukee, WI
- $28 - $32 an hour
- Part-time
- Dental office
- Mid-level
- Organizational skills
Quick Apply
13d
Administrative Assistant III
University of Wisconsin–Milwaukee —Milwaukee, WI
- $23 - $25 an hour
- Full-time
- Writing skills
- Mid-level
- Office
Clinic Svc Rep
Children's Wisconsin —Delafield, WI
- Part-time
- HIPAA
- High school diploma or GED
- Clinic
2d
Dental Patient Care Coordinator
Wisconsin Endo Group —Oak Creek, WI
- $20 - $24 an hour
- Full-time
- Dental office
- HIPAA
- High school diploma or GED
- Paid holidays
- Health insurance
Front Office Coordinator/Receptionist
Keystone Physical Therapy —Brookfield, WI
- $15 - $18 an hour
- Part-time
- Google Workspace
- Mid-level
- Administrative experience
Quick Apply
Office Services Coordinator
Ampco Pumps Co Inc —Glendale, WI
- From $19 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Profit sharing
- Disability insurance
Quick Apply
Program Assistant Children and Youth with Special Health Care Needs
Children's Wisconsin —Milwaukee, WI
- Full-time
- Office
- High school diploma or GED
- Children
3d
Front Desk Campus Support Coordinator (On-site in Milwaukee)
Arizona College of Nursing —Milwaukee, WI
- $20.00 - $22.50 an hour
- Weekends as needed
- School experience
- Writing skills
- HIPAA
- Health insurance
- Dental insurance
Dental Patient Coordinator
North Hills Dental Arts —Menomonee Falls, WI
- $20 - $24 an hour
- Full-time
- Dental office
- Mid-level
- 3 years
- Dental insurance
- 401(k)
Quick Apply
5d
Customer Intake & Administrative Coordinator
Paul Davis Restoration of Southeast WI & Northern IL —Waukesha, WI
- $24 - $27 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply

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Office, Sales, and Marketing Coordinator

Hastings Air Energy Control -
New Berlin, WI

Quick Apply

Job Details

Full-time
$19 - $24 an hour
11 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance
Referral program

Qualifications

Microsoft Excel
Microsoft Outlook
Expense management
English
Administrative experience
High school diploma or GED

Full Job Description

Job Overview
The Office, Sales & Marketing Coordinator, serves as a welcoming first point of contact for callers, visitors, and customers while providing essential support to the Sales and Marketing teams. This role combines front office coordination, lead management, CRM support, and marketing activities to create a positive customer experience, keep operations organized, and support the team’s growth initiatives.

Duties and Responsibilities

Reception & Visitor Experience

Manage incoming phone calls, directing inquiries to the appropriate team members and assisting with customer and vendor requests as needed.
Greet and assist guests, including coordinating visitor access and notifying appropriate personnel
Maintain a welcoming front office experience by updating the electronic welcome board, managing visitor supplies (badges, refreshments), and coordinating company lunches, meetings, and internal events as needed.

Office & Facilities Support

Manage inventory, including ordering and organization of office, kitchen, and copier supplies across two business locations.
Oversee office equipment maintenance, repairs, and coordinate service with vendors.
Maintain a clean, organized, and welcoming environment throughout common areas, the front office and meeting rooms.

Sales & Marketing Support 

Own the management of multiple company inboxes, including reviewing, assigning, and responding to communications
Support marketing initiatives by coordinating literature and sample requests, preparing outbound communications, and managing trade show folders and follow-up materials.
Use CRM data to create contact lists, track campaign activity, and provide basic performance metrics to support marketing initiatives.
Maintain seminar and conference lead files, coordinate follow-up communications, and support post-event outreach efforts.
Support social media efforts through content coordination, performance tracking, and analysis of engagement insights.
Enter campaign expenses into CRM system.

Travel Coordination

Book airfare, lodging, ground transport, and venue reservations for employees and visitors, ensuring cost effective options that meet company policy.

Other Duties as Assigned

Provide support for special projects, data cleanup efforts, and cross-functional initiatives as needed to support company priorities.

Qualifications

Education & Experience

High‑school diploma or equivalent required; associate or bachelor’s degree preferred.
3 + years of administrative or front‑desk experience in a sales or marketing environment.

Technical Skills

Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook).
Working knowledge of Microsoft Dynamics CRM or Salesforce; experience with lead‑gen platforms (e.g., ZoomInfo) a plus.
Comfort with webinar tools and basic design/layout software is helpful.

Core Competencies

Strong verbal and written communication; able to interact professionally with all levels of the organization and external partners.
High attention to detail, organization, and follow‑through; With the ability to manage multiple priorities calmly and effectively under deadlines.
Customer‑service mindset and the discretion to handle confidential information.
Ambitious / finds own work when needs to

Physical Requirements / Work Environment

Office‑based; frequent sitting and computer use, with occasional standing or walking.
Must be able to lift up to 25 lbs. for supply replenishment or tradeshow material handling.

If you are an organized, positive, and dependable individual who enjoys supporting others, collaborating with a close-knit team, and making a meaningful contribution, we’d love to hear from you.

Job Type: Full-time

Pay: $19.00 - $24.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Vision insurance

Language:

English (Required)

Ability to Commute:

New Berlin, WI 53151 (Required)

Ability to Relocate:

New Berlin, WI 53151: Relocate before starting work (Required)

Work Location: In person

Quick Apply

Refine Your Search

front office coordinator jobs in menomonee falls, wi

Office, Sales, and Marketing Coordinator

Administrative Assistant

Clinic Service Representative - Westbrook

Dental Receptionist

ADMIN ASSISTANT II

Operations Assistant / Front Desk Receptionist

Dental Front Office Coordinator

Chiropractic Assistant/Patient Care Coordinator

Administrative Assistant

Associate Patient Care Coordinator

Dental Practice Administrator / Patient Care & Growth Coordinator

Administrative Assistant III

Clinic Svc Rep

Dental Patient Care Coordinator

Front Office Coordinator/Receptionist

Office Services Coordinator

Program Assistant Children and Youth with Special Health Care Needs

Front Desk Campus Support Coordinator (On-site in Milwaukee)

Dental Patient Coordinator

Customer Intake & Administrative Coordinator

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