Position Summary:
Reporting to the Accounting Manager, the Accounts Payable Specialist will ensure that liabilities incurred on behalf of NHEC for materials received and services rendered are processed and paid in a timely fashion and monitor all functions related to accounts payable to provide accurate financial reports in accordance with established accounting policies and efficient management of NHEC.
Responsibilities and Essential Functions:
- Ensure vendor information (name, setup, address, W-9, ACH details) is current and accurate.
- Ensure accurate and timely disbursement of funds by entering invoices timely in the Financial System assigned to the correct vendor with appropriate FERC account numbers, due date, and when applicable - activity codes, purchase order numbers, and work order numbers.
- Ensure compliance with vendor payment terms and establish cash management practices by scheduling payments in the NISC system.
- Validate the legitimacy of disbursements by verifying compliance with the established approval procedures and policies.
- Protects the assets of NHEC by matching all supporting documents, including invoice, purchase orders, receiving documents, and required approvals.
- Communicate regularly with the Purchasing department to update or create purchase orders when invoices are received without them.
- Communicate regularly with P&C to ensure non-invoiced employee benefits are processed in a timely manner.
- Communicate regularly with CEO’s administrator to ensure Board of Directors’ per diems are paid in a timely manner.
- Work with Energy Solutions to processes rebates, Consumer Accounting to process member refunds, and other departments as needed.
- Verify the accuracy of payments by performing mathematic calculations, extensions, and cross-footing and by comparing quantities and dollar values to purchase orders and verifying services have been completed.
- Reconcile vendor statements to invoices received and entered into the system.
- Monitor outstanding check reports to identify potential abandoned property, ensuring compliance with State of New Hampshire regulations, including tracking, reissuing payments, and annual reporting.
- Process payments via check or via electronic payment on a weekly basis; prepare Disbursement Compliance forms and provide supporting document for review.
- Maintains control of check stock by recording check numbers in a Check Log.
- Prepare and distribute Form 1099 in compliance with IRS regulations.
- Collect and maintain Forms W-9 in the iVue Vendor Vault to support IRS reporting requirements.
- Collect and compile vendor-related data required for New Hampshire state unemployment tax reporting, ensuring accuracy and completeness.
- Assist with month-end and year-end closing activities, including account reconciliations and supporting schedules.
- Support NHEC’s strategic goals by assisting in the process of developing, reporting on, and achieving Balanced Scorecard objectives.
- Support the cultural goals of NHEC by exhibiting self-leadership, developing effective working relationships, having results orientation, being innovative, and seeking feedback.
- Increases professional and technical knowledge by attending educational classes, reading professional magazines, and participating in professional societies. Improves corporate safety performance by maintaining a safe and clean working environment, participating in department safety meeting, adhering to Employee Safety Rules and Procedures, recognizing at risk behaviors and conditions and taking corrective actions or providing feedback.
Performs other duties as assigned.
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Other duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Required Education and Experience:
- High school diploma or GED required.
- Two years’ experience in the field of accounting.
- Understanding of Accounting Theory and the application of generally accepted Accounting Principles.
- Proficiency in Microsoft Office tools (Excel, Word, PowerPoint, Teams) and comfort working with enterprise systems and databases.
- Capable of handling a diverse set of job responsibilities.
- Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
Elevating a high performing team.
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Preferred Education and Experience:
- Bachelor's degree in accounting
- 5 years of accounts payable experience
All NHEC Staff:
- Embody NHEC core values and encourage others to do so as well.
- Emergency Restoration
- Assistance with restoration efforts is required of all employees.
- Employees will be assigned functions to support storm restoration and for some employees that may be different from their normal duties.
- Such assistance may require working nights, weekends and holidays which may involve considerable extra hours.
- In order to meet this working condition, all employees are required to provide a personal phone number where they may be reached after hours. This number will only be used for internal purposes.
- Safety
- Safety shall be an integral part of every employee’s job and includes being proactively aware of potential hazards not only to themselves but also their co-workers and general public.
- Safety is at the forefront of everything we do at NHEC, therefore becoming ingrained within our culture. NHEC is committed to the safety of our employee’s, members, and general public.
- Professional Development
Take proactive steps towards personal and professional growth, seeking out opportunities for skill enhancement and staying abreast of industry trends.
Working Conditions:
Normal office conditions, occasional overtime may be required. Positions eligible for a hybrid work schedule will be dependent upon management approval & workload, however on-site office work in the Plymouth, NH area will be required.
Will be required to work long hours on occasions, especially during major system outages. Limited travel required in the performance of work responsibilities and representing NHEC at various professional and association meetings.
ADA physical and environmental factors.
- Prolonged sitting or standing
- Pulling twisting, kneeling
Lifting up to 25
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Additional Information:
Applicants will continue to be accepted until the position is filled or otherwise closed. For full consideration, please submit your materials by 07/13/2026. Please be prepared to provide a resume and cover letter to complete your application. Any application not containing a resume and cover letter will be considered incomplete.
Compensation:
NHEC views compensation in a holistic and transparent manner. We are committed to providing our employees with work-life integration, generous time off, comprehensive health and retirement benefits, and additional programs that enhance our employees and members lives.
The targeted salary for this position is $60,874.14 - $68,484.75 with anticipated pay for new hires between the entry and midpoint of the range and could vary above and below the listed range as permitted by applicable law. Pay is based on non-discriminatory factors including but not limited to work experience, education, licensure requirements, proficiency and qualifications required for the role. The base pay is just one component of NHEC's total compensation package for employees.
The Organization:
Headquartered in Plymouth, New Hampshire, NHEC is the largest member-owned electric cooperative in New England, providing electric utility service to consumers and businesses in 115 communities throughout New Hampshire. There are 220+ employees serving our members, which is at the heart of everything that we do and every decision we make, and our mission is to provide our members with affordable, reliable electric service options that support and simplify their lives. The electric utility industry is currently undergoing enormous change as consumers look for new ways to manage energy costs through renewable energy, distributed energy resources such as solar arrays and battery storage, energy efficiency, electric vehicles, and energy-related apps on smart devices.
There is much to be proud of in our existing organization, and a genuine enthusiasm for what the future holds. It is an environment in which leadership and initiative are highly valued and encouraged, and success is viewed as a shared accomplishment to be celebrated by all. Ensuring our members have the energy they need, the information they want, and a partner they can trust is what makes us different. We invite you to learn more about the impact you can have by exploring our website at www.nhec.com.
EEO Statement:
It is NHEC’s policy to provide equal employment opportunities for all applicants and employees. NHEC does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, family care status, veteran status, military service, marital status, sexual orientation, gender identity or expression, genetic information or any other status protected by applicable law.
NHEC will make reasonable accommodations for qualified applicants and employees with disabilities.
FLSA Classification: Non-exempt
Job Classification: Individual Contributor
Safety Sensitive: No
Pay Grade: 5
