Join One of Idaho's Fastest-Growing Companies
MGI Inc. is looking for an experienced Administrative Operations Manager to join our growing team.
Recognized on the Inc. 5000 list in both 2025 and 2026, MGI Inc. is one of the fastest-growing companies in Idaho and the United States. We're looking for someone who thrives in a fast-paced environment, takes ownership of their responsibilities, and understands what it takes to support a successful construction operation.
This is a hands-on role with responsibility for administrative operations, weekly payroll, construction project support, customer service, and office management. The right candidate will be highly organized, detail-oriented, dependable, and comfortable balancing multiple priorities while supporting both our office and field teams.
What You'll Do
Construction & Project Support:
- Provide day-to-day administrative support to Project Managers and field personnel.
- Assist with project documentation, reporting, coordination, and other project related administrative needs.
- Help ensure information flows efficiently between the office, Project Managers, field teams, clients, and vendors.
- Support the team with changing priorities and operational needs as projects progress.
Payroll Processing:
- Manage and process accurate weekly payroll.
- Review employee timekeeping and resolve discrepancies prior to payroll processing.
- Process payroll in accordance with applicable Davis-Bacon Act and Service Contract Act prevailing-wage requirements.
- Maintain accurate payroll documentation and records.
- Coordinate with employees, managers, and leadership to resolve payroll and timekeeping questions.
Office Operations:
- Oversee the day-to-day administrative operations of the office.
- Develop, organize, and maintain efficient office procedures and systems.
- Manage office supplies, equipment, vendors, and facility needs.
- Identify opportunities to improve administrative processes and increase efficiency.
- Maintain organized and accurate company records.
Customer & Vendor Service:
- Serve as a professional and welcoming point of contact for customers, vendors, and other external partners.
- Manage incoming calls and inquiries and ensure they are routed or resolved appropriately.
- Respond to questions and concerns promptly, professionally, and with a customer-first mindset.
- Build positive working relationships with customers, vendors, employees, and project partners.
Executive & Administrative Support:
- Provide administrative support to the executive team and other staff as needed.
- Assist with reports, documentation, recordkeeping, and special projects.
- Coordinate information and communication across departments.
- Handle sensitive company and employee information with professionalism and discretion.
What We're Looking For
Required Qualifications:
- 5+ years of administrative or operations experience, preferably within the construction industry.
- Experience processing payroll and managing employee timekeeping.
- Strong proficiency with Microsoft Office and Google Workspace.
- Experience working with HR/payroll platforms for payroll processing, time tracking, expense reimbursements, or related functions.
- Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
- Strong attention to detail and commitment to accuracy.
- Excellent written and verbal communication skills.
- Professional, friendly, and service-oriented approach when working with customers, vendors, and employees.
- Ability to work independently, take initiative, solve problems, and follow through on responsibilities.
Preferred Qualifications:
- Experience with Davis-Bacon Act and/or Service Contract Act prevailing-wage payroll.
- Experience working in a construction company or supporting construction project teams.
- Familiarity with construction management software such as Procore.
- 3+ years of bookkeeping or financial recordkeeping experience.
- Experience improving administrative processes, procedures, and systems.
What We Offer
- $80,000 annual salary
- Annual company performance bonus
- Medical, dental, and vision insurance
- Life and AD&D insurance
- Short-Term Disability (STD)
- Long-Term Disability (LTD)
- Voluntary Critical Illness and Accident coverage
- Paid time off
- Opportunity to grow with a rapidly expanding company
- Collaborative environment where your work has a direct impact on the success of the business
Why MGI Inc.?
We're building more than successful construction projects, we're building a company designed for long-term growth.
As MGI continues to expand, we need talented people who take ownership, solve problems, and improve efficiencies. The Administrative Operations Manager will be an important part of that growth, helping create the processes, organization, and support our teams need to perform at their best.
If you're an experienced administrative professional who understands the construction industry and enjoys bringing organization to a fast-moving environment, we'd like to hear from you.
How to Apply
Please submit your resume highlighting your relevant construction, administrative, payroll, and operations experience.
MGI Inc. is an Equal Opportunity Employer.
Job Type: Full-time
Pay: $80,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
