Top 146 And conference services coordinator Jobs in Mesa, Az

Catering and Conference Services Coordinator
Omni Hotels & Resorts —Paradise Valley, AZ
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Order Fulfillment Coordinator I
BLS Labs, LLC —Mesa, AZ
- $22.26 - $26.25 an hour
- Full-time
- Office
- High school diploma or GED
- US work authorization
Staff Veterinarian - Community Medicine
Arizona Animal Welfare League —Phoenix, AZ
- $120,000 - $160,000 a year
- 8 hour shift
- Spanish
- Clinic experience
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
2d
Event Sales and Sourcing Coordinator
EPIC International —Scottsdale, AZ
- From $45,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
Quick Apply
11d
Administrative Assistant to the Learning Center Coordinator
ThrivePoint High School (Arizona) —Mesa, AZ
- $18 - $20 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
Program Manager - Spinal Cord Injury Services
Ability360 —Phoenix, AZ
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Experience working with individuals with disabilities
Quick Apply
Case Manager - Transitional Age Youth; Phoenix, AZ; Central & Highland
Terros Health —Phoenix, AZ
- $17.87 - $20.46 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Wellness program
- Health savings account
Quick Apply
Administrative Coordinator
EPS Group —Mesa, AZ
- Full-time
- Office
- High school diploma or GED
- Driver's License
- Paid holidays
- Disability insurance
Quick Apply
12d
Office Administrative Coordinator
Greenberg Traurig —Phoenix, AZ
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Software troubleshooting
12d
Office Hospitality Associate / Coordinator – Full-Time
Equity Methods —Scottsdale, AZ
- Full-time
- Microsoft Outlook
- Sanitation
- Office
Specialist - Research Support
HonorHealth —Scottsdale, AZ
- Full-time
- Hybrid work
- Microsoft Excel
- Mid-level
- Typing
- Continuing education credits
Executive Admin Coordinator | Chancellor's Office
District Support Services Center —Tempe, AZ
- $64,989.46 - $84,486.50 a year
- Full-time
- Mid-level
- Office
- Master's degree
- Wellness program
- 403(b) matching
11d
Executive Administrative Coordinator
District Support Services Center —Tempe, AZ
- $64,989.46 - $84,486.50 a year
- Weekends as needed
- Customer service
- Research
- Office
- Wellness program
- Continuing education credits
Performing Live Program Manager
City of Mesa, AZ —Mesa, AZ
- $100,551.15 - $137,385.25 a year
- Weekends as needed
- Marketing
- Research
- Bachelor's degree
Receptionist
Consumer Cellular —Scottsdale, AZ
- $42,000 - $52,500 a year
- Full-time
- Background check
- Microsoft Outlook
- Pass drug screening
- AD&D insurance
- Paid holidays
Office Hospitality Associate / Coordinator – Part-Time
Equity Methods —Scottsdale, AZ
- Part-time
- Microsoft Outlook
- Sanitation
- Office
Student Services Manager - Assistant Registrar
Mesa Community College —Mesa, AZ
- $68,850 - $89,505 a year
- 8 hour shift
- Mid-level
- Office
- Microsoft Office
- Wellness program
- 403(b) matching
Recreation Coordinator I (Social)
Salt River Pima-Maricopa Indian Community —Scottsdale, AZ
- $56,316 - $74,616 a year
- Weekends as needed
- Experience working with individuals with disabilities
- Writing skills
- Microsoft Office
- Wellness program
- Health savings account
5d
Senior Events and Experience Coordinator
Arizona State University —Tempe, AZ
- $51,500 - $60,000 a year
- Weekends as needed
- Hybrid work
- Background check
- Google Workspace
- Office
- Relocation assistance
2d
Intake Coordinator
The Salvation Army ARC Phoenix —Phoenix, AZ
- Microsoft Excel
- HIPAA
- Bachelor's degree

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and conference services coordinator jobs near mesa, az

Catering and Conference Services Coordinator

Omni Hotels & Resorts -
Paradise Valley, AZ

Quick Apply

Job Details

Full-time

Qualifications

Meeting minutes
Office supply management
Report preparation
Sales support
Correspondence management
Confidential information handling
Microsoft Excel
Office activity coordination
Microsoft Outlook
Hotel event planning
Copy machines
Client inquiry handling
Filing
Hotel and accommodations guest special request handling
Team scheduling
Mid-level
Managing catering events
Menu planning
Forecasting
Handling customer service requests
Meeting facilitation
Event setup
Event customer service
Requirements gathering
Inventory tracking
Catering event room organization
Office record organization

Full Job Description

Omni Scottsdale Resort & Spa at Montelucia

Nestled at the base of Camelback Mountain in Paradise Valley, Omni Scottsdale Resort & Spa at Montelucia is inspired by the rich heritage of Morocco and Southern Spain. The resort features 293 guest rooms, including 38 luxury suites and two presidential suites, along with award-winning dining at Prado and Scottsdale’s only Hammam experience at Joya Spa.
At Omni Hotels & Resorts, our associates are the foundation of our success. We are dedicated to creating a culture of warmth, respect, and growth- where every associate is empowered to deliver exceptional service and create memorable moments for our guests. Join a team that takes pride in genuine hospitality and is committed to helping you grow personally and professionally.

JOB DESCRIPTION
No Job Description for a position can possibly include all duties which may be requested by guests or required by the hotel. The objective of all positions is to effectively provide the services personally, or to immediately refer requests to the appropriate department manager. The following is a summary of the major responsibilities of the position.

Position: Catering Coordinator, Administrative Assistant

Department: Sales and Catering

Purpose: The Catering & Conference Services Coordinator provides administrative support to the Catering & Conference Services team to ensure the successful planning and execution of group meetings, conferences, weddings, and special events.

Reports to: Director of Catering and Conference Services

Essential Functions:

Provide administrative and operational support to the Catering Sales and Catering & Conference Services Department to ensure the successful planning and execution of group meetings, conferences, weddings, and special events.
Coordinate the turnover process from Catering Sales to Catering Services by organizing contracts, event details, and client documentation.
Prepare, distribute, and maintain event documentation, including Banquet Event Orders (BEOs), Group Resumes, Diagrams, Estimates, Deposit Schedules, and other event-related correspondence.
Serve as a point of contact for clients prior to manager assignment, responding promptly to inquiries and providing exceptional customer service.
Assist in coordinating client site inspections, planning meetings, pre-convention meetings, tastings, and conference calls.
Assist the Catering & Conference Services team with servicing rooms-only groups, small group meetings, and catering-only events by coordinating event details, preparing documentation, communicating with clients and internal departments, and ensuring a seamless planning and execution process.
Coordinate and service all internal hotel meetings and events, including gathering event requirements, preparing event documentation, communicating with internal departments, and ensuring successful execution.
Coordinate VIP amenities and special guest accommodations.
Communicate event details and changes effectively with internal departments, including Banquets, Culinary, Front Office, Housekeeping, Engineering, Audio Visual, Security, Spa, Recreation, and Accounting.
Coordinate menu updates and revisions, ensuring consistency between banquet menus, event documentation, and hotel systems.
Assist Catering & Conference Service Managers with event planning, menu preparation, room setup coordination, and event logistics.
Ensure all event documentation is accurate, complete, and distributed according to departmental timelines.
Maintain inventory of office supplies
Ensure Omni Select Guest points are accurately processed and awarded for eligible meetings and events in accordance with program guidelines and hotel procedures.
Prepare reports, forecasts, agendas, meeting minutes, and other administrative documents as requested.
Coordinate department calendars, meeting schedules, and internal communications.
Provide administrative support for department meetings, including preparing agendas, taking minutes, and tracking follow-up items.
Maintain confidentiality of client, financial, and hotel information.
Build positive working relationships with clients, vendors, and hotel associates while consistently delivering exceptional guest service.
Working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Occasional evening, weekend, and holiday availability may be required based on business needs.
Perform other duties as assigned to support the overall success of the Catering & Conference Services Department.

Tools and Equipment:

Computer and printer, telephone, pen/pencil, photo-copying machine,
file folders, filing cabinet, facsimile machine

Working Environment:

Interior of hotel, in normal office conditions.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:
EEOC is the Law Poster.
Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.
If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: [email protected].

Quick Apply

Refine Your Search

and conference services coordinator jobs in mesa, az

Catering and Conference Services Coordinator

Order Fulfillment Coordinator I

Staff Veterinarian - Community Medicine

Event Sales and Sourcing Coordinator

Administrative Assistant to the Learning Center Coordinator

Program Manager - Spinal Cord Injury Services

Case Manager - Transitional Age Youth; Phoenix, AZ; Central & Highland

Administrative Coordinator

Office Administrative Coordinator

Office Hospitality Associate / Coordinator – Full-Time

Specialist - Research Support

Executive Admin Coordinator | Chancellor's Office

Executive Administrative Coordinator

Performing Live Program Manager

Receptionist

Office Hospitality Associate / Coordinator – Part-Time

Student Services Manager - Assistant Registrar

Recreation Coordinator I (Social)

Senior Events and Experience Coordinator

Intake Coordinator

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