Top 1 Screen printer Jobs in Metairie, La

Executive Assistant
Gray & Company, Inc. —Metairie, LA
- On call
- 5 years
- Research
- Mid-level
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Executive Assistant

Gray & Company, Inc.
Metairie, LA

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Job Details

Qualifications

Confidential information handling
Business travel arrangements
Executive administrative support
Research
Financial records management
Productivity software
Technical Proficiency

Full Job Description

Core Responsibilities

Calendar & Executive Scheduling

Manage a complex, continuously evolving calendar with competing priorities across personal and professional commitments
Anticipate scheduling conflicts and proactively resolve them with minimal disruption
Coordinate high-priority meetings, ensuring all logistics, materials, and participants are prepared in advance

Communications & Correspondence

Serve as the primary point of contact between the owner and internal/external stakeholders
Draft, edit, and manage correspondence, including sensitive and confidential communications, with professionalism and accuracy
Screen and prioritize incoming communications, ensuring timely and appropriate responses

Travel & Logistics Coordination

Build comprehensive domestic and international travel itineraries, including flights, accommodations, ground transportation, and itinerary management
Coordinate travel arrangements for family members and guests upon request
Anticipate and resolve logistical challenges before they arise; manage changes in real time

Technology Management & Support

Provide hands-on support for personal and professional devices including phones, tablets, computers, and printers
Manage setup, troubleshooting, and ongoing maintenance of smart home systems, security systems, internet services, and applications
Serve as a capable and resourceful technology liaison — researching solutions, coordinating vendor support, and resolving issues efficiently

Registrations, Memberships & Administrative Compliance

Coordinate time-sensitive registrations, renewals, and administrative filings on behalf of the owner
Manage external organizational affiliations, memberships, and related correspondence
Track and log political and corporate contribution thresholds, ensuring awareness of compliance considerations and maintaining accurate records

Package & Shipment Management

Track, retrieve, and manage incoming and outgoing shipments and deliveries
Proactively follow up on delayed or missing packages and coordinate resolutions with carriers or vendors

Research & Information Retrieval

Conduct research across a wide range of subject matter as directed, delivering concise, accurate summaries and analysis
Retrieve historical records and information related to past events, associations, and activities as needed

Financial & Administrative Support

Process expense reimbursements, manage vendor invoices, and maintain organized financial records
Assist with account reconciliation, bill payment, and data entry into financial management systems
Maintain office supply inventory and ensure the executive environment is professionally managed

Additional Duties

Perform personal errands and tasks as assigned, approaching each with the same professionalism as formal responsibilities
Provide support across any area where the owner’s effectiveness can be enhanced
Adapt to new responsibilities as needs evolve

What We Are Looking For

The right person for this role brings a rare combination of capabilities and character:

Unwavering discretion. You handle sensitive information with the highest level of confidentiality.
Exceptional availability. You understand this role sometimes operates beyond standard business hours and respond accordingly
True adaptability. You shift between complex priorities seamlessly
Technological confidence. You are comfortable solving problems across a wide range of devices, systems, and platforms
Proactive excellence. You don't wait to be told but instead anticipate needs, close loops, and deliver results
Polished communication. Your written and verbal communication is clear, precise, and professionally calibrated to every audience
Composure under pressure. You remain steady and solution-oriented in demanding, fast-moving situations

Qualifications

Bachelor's degree preferred; equivalent experience will be considered
Minimum 5 years of experience in a high-level executive support role, ideally supporting C-suite leadership
Demonstrated proficiency with Microsoft Office Suite, Apple ecosystem, and common productivity platforms
Experience managing complex travel logistics, including international itineraries
Proven track record of handling confidential and sensitive matters with absolute discretion
Strong financial literacy and experience with basic bookkeeping or financial record management
Ability to manage multiple priorities simultaneously with meticulous attention to detail

The above statements describe the general nature and level of work expected of this position. The incumbent may be requested to perform job-related tasks beyond those described here. This position requires on-call availability and the flexibility to respond to the needs as circumstances demand.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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Executive Assistant

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