$62,000.00 – $72,000.00 per year (Commensurate with experience)
Job Description
Jorda Mechanical Contractor is seeking a reliable, detail-oriented, and highly adaptable Accounting & Operations Support Specialist to work directly with and assist our Chief Financial Officer (CFO).
This position is ideal for someone with solid experience in Accounts Payable (AP) and Accounts Receivable (AR) who has a strong educational background in accounting or business, but who also enjoys a varied role. In addition to daily financial processing, you will serve as a key administrative liaison to executive leadership—assisting in cross-departmental operations, managing specialized administrative workflows, and leading support to accounting assistant II personnel.
Key Responsibilities
- Accounts Payable (AP) & Accounts Receivable (AR):
- Code, enter, and process vendor invoices, subcontractor billings, and check runs.
- Reconcile vendor statements and resolve invoice or billing discrepancies.
- Assist with posting customer receipts, issuing invoices, and tracking accounts receivable.
- Month-End Closing & Financial Support:
- Assist the CFO with End-of-Month (EOM) reconciliations and closing procedures.
- Prepare routine journal entries and gather supporting documentation for financial reporting.
- Specialized Administrative & Claims Filing Support:
- Assist upper management with specialized administrative tasks, including preparing, tracking, and filing insurance or project claims when needed or requested.
- Perform high-volume, accurate data entry into company databases and management systems.
- Carry out any operational, administrative, or departmental tasks deemed necessary by the CFO or Executive Leadership to support company objectives.
- Team Leadership & Oversight:
- Oversee, guide, and review the day-to-day workflow of the Accounting Assistant II to ensure accuracy, productivity, and adherence to company procedures.
Qualifications & Requirements
- Experience: 2–4+ years of hands-on accounting support and general administrative experience, with demonstrated knowledge of AP and AR functions.
- Education: Associate’s degree, coursework, certifications or formal educational background in Accounting, Finance, or a related business field.
- Technical Skills:
- Proficiency in accounting systems (construction accounting software like Sage/Timberline or QuickBooks is a plus).
- Strong proficiency in Microsoft Excel, Word, and PDF document workflows.
- Leadership & Traits:
- High level of accuracy, speed, and attention to detail.
- Flexible, "all-hands-on-deck" mindset ready to step into various administrative capacities as operational needs shift.
- Natural leadership skills to guide and oversee junior team member.
- Discretion and professionalism when handling confidential financial and claims documentation.
Benefits
- Competitive Salary ($60,000.00 – $70,000.00 / year)
- Paid Time Off (PTO) & Paid Holidays
- Health, Dental, and Vision Insurance
- 401(k) / Retirement Plan options
- Direct leadership exposure and career growth under CFO mentorship
Essential Required Competencies
Specific knowledge and skill-based competencies required to satisfactorily perform the functions of the job include:
Reasoning - Must have the ability to trouble shoot problems and or inconsistencies with inbound invoices to maintain accuracy of job costing.
Judgment - Must display willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions. Includes appropriate people in decision-making process; Makes timely decisions.
Language Ability - Must have the ability to read, analyze and interpret general business communications. Ability to write general business correspondence, and communicate with clients, and co-workers.
Math Ability - Must possess general and basic math skills such as addition, subtraction.
Communication
· Requires public speaking, telephone conversations, use of electronic mail, writing letters and memos. Requires face-to-face discussions with individuals.
Personal Interaction
- Requires work with external and internal customers.
- Requires work with others in a group or team.
Experience, Skills and Requirements
· 2-4+ years' experience of working on an Accounting Clerk
· Good knowledge of MS Office٫ PDF, MS Word, Excel
· Knowledge of filing and record keeping tasks
· Accuracy٫ high performance and close attention to detail
· Strong data entry٫mathematical and word processing skills
· Organized and responsible
· High school degree; Associate degree or other relevant certification will be a bonus, but not required if satisfied through work experience.
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 10 pounds at times.
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work primarily in a climate-controlled environment with minimal safety/health hazard potential. Work physically near other people.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision Insurance
- Aflac
- Short Term Disability Plans
Experience level:
Schedule:
- Monday to Friday 8:00 Am to 5:00 P.M.
Work Location: Onsite: 1510 NW 79thAvenue Doral, Florida 33126
Job Type: Full-time
Pay: $62,000.00 - $72,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
