Top 135 Assistant private family Jobs in Miami, Fl

Administrative Personal Assistant
Jacob & Co. —Miami, FL
- $75,000 - $85,000 a year
- Weekends as needed
- Research
- Mid-level
- Office
Quick Apply
6d
House Manager & Personal Assistant
Sage Haus —Miami Shores, FL
- $40 - $45 an hour
- Part-time
- Background check
- Research
- Mid-level
- Mileage reimbursement
- Pet insurance
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Executive Personal Assistant Required (Miami FL)
Lily Pond Services —Miami, FL
- Full-time
- Mid-level
- Office
- Residential
- Paid holidays
- Health insurance
Personal Assistant to CEO
Trivium —Miami, FL
- $70,000 - $90,000 a year
- Extended hours
- Serving
- Hospitality
- Clean driving record
Quick Apply
4d
Personal Assistant & Household Operations Coordinator
GameStop —Miami, FL
- Weekends as needed
- Google Workspace
- Mid-level
- Budgeting
Quick Apply
Event Assistant
Fairchild Tropical Botanic Garden Inc —Miami, FL
- $16 an hour
- Part-time
- High school diploma or GED
- Power tools
- Hand tools
Quick Apply
Academic Tutor
Prep Academy Tutors —Coral Gables, FL
- $30 - $50 an hour
- Contract
- School experience
- Teaching Certification
- Mid-level
- Flexible schedule
Quick Apply
Live-In Nanny / Family Assistant Position – Key Biscayne, FL
Lily Pond Services —Key Biscayne, FL
- Full-time
- Serving
- CPR Certification
- Clean driving record
Judicial Assistant - County Court (State Funded)
Eleventh Judicial Circuit of Florida —Miami, FL
- $45,949.20 a year
- Full-time
- Hybrid work
- Spanish
- Microsoft Outlook
- Word processing
- Disability insurance
- Health insurance
Judicial Assistant - Circuit Court (State Funded)
Eleventh Judicial Circuit of Florida —Miami, FL
- $47,746.68 a year
- Full-time
- Hybrid work
- Spanish
- Microsoft Outlook
- Word processing
- Disability insurance
- Health insurance
Recreation Assistant
US Veterans Health Administration —Miami, FL
- $48,361 - $62,869 a year
- Online Application
- Background check
- Heavy lifting
- Psychiatry
15h
Teacher/Teacher Assistant
Cummings Grayson & Co., CPA —Miami, FL
- $18 - $24 an hour
- Full-time
- Background check
- School experience
- Classroom
Quick Apply
Payroll Assistant
Sunrise Community, Inc. —Miami, FL
- Full-time
- Computer literacy
- Pass drug screening
- Office
- Health insurance
- Dental insurance
Quick Apply
5d
SENIOR CHILD PROTECTIVE INVESTIGATOR - 60071685
The State of Florida —Miami, FL
- $54,500.16 a year
- Evening shift
- Background check
- Military
- Computer literacy
- Opportunities for advancement
8d
Part-Time: Teacher Assistant - Preschool (Sp. Ed. Private School
ARC of South Florida —Miami, FL
- $14 an hour
- Part-time
- Background check
- Classroom
- CPR Certification
Quick Apply
Speech Language Pathology Assistant (SLPA) - Remote
ALL CARE THERAPIES —Miami, FL
- $30 - $36 an hour
- Part-time
- Remote
- Spanish
- Clinic experience
- Mid-level
- Referral program
Quick Apply
12d
Academic Tutor (K-12)
Prep Academy Tutors —Miami Beach, FL
- $30 - $50 an hour
- Contract
- School experience
- Customer service
- Teaching Certification
- Flexible schedule
Quick Apply
4d
Assistant Director, Start Abroad Programs
University of Miami —Coral Gables, FL
- $56,780.35 a year
- Full-time
- Management
- Word processing
- Mid-level
Administrative Assistant
Integral Development Services, INC —Miami, FL
- Full-time
- Bilingual
- Spanish
- Microsoft Excel
Quick Apply
PRESCHOOL TEACHER ASSISTANT AND AFTERCARE AIDE (9:00AM-6PM)
Sheridan Hills Christian School —Hollywood, FL
- Full-time
- Classroom
- High school diploma or GED
- Preschool
Quick Apply

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Administrative Personal Assistant

Jacob & Co. -
Miami, FL

Quick Apply

Job Details

Full-time
$75,000 - $85,000 a year
6 days ago

Qualifications

Confidential information handling
Research

Full Job Description

Title: Administrative Personal Assistant
Location: Miami, Florida
Employment Type: Full-Time, On-Site
Reports to: Principal

About the Role

Jacob & Co. is seeking a highly organized, discreet, and dependable Administrative Personal Assistant to provide day-to-day administrative, personal, and scheduling support.

Based in Miami, Florida, this is a full-time, on-site position requiring flexibility, strong attention to detail, and the ability to manage a wide variety of professional and personal tasks. The ideal candidate is hands-on, resourceful, responsive, and comfortable working closely with a high-profile principal in a fast-paced environment where priorities can change quickly.

This role is primarily focused on personal assistance, organization, scheduling, and day-to-day coordination, rather than executive-level strategy or business management.

Key Responsibilities:
Calendar & Scheduling

Manage and maintain the Principal’s daily calendar, including personal appointments, meetings, dinners, travel, and other commitments.
Coordinate and confirm appointments, reservations, and engagements.
Ensure the Principal is aware of upcoming commitments and has all necessary information in advance.
Manage last-minute schedule changes and adjustments efficiently.
Coordinate timing between the principal, family, staff, drivers, offices, and other relevant contacts.

Personal Assistance

Handle day-to-day personal requests and administrative tasks.
Assist with personal appointments, reservations, deliveries, and other arrangements.
Coordinate with family members, household staff, drivers, assistants, hotels, restaurants, and service providers as needed.
Ensure personal requests are handled promptly, accurately, and discreetly.

Communication & Coordination

Manage routine incoming communications and requests related to the schedule and personal matters.
Draft and send straightforward correspondence and messages as requested.
Coordinate with internal staff, vendors, clients, friends, family members, and other contacts.
Follow up on outstanding requests and ensure tasks are completed.

Office & Administrative Support

Assist with maintaining an organized and efficient working environment for the Principal.
Organize documents, correspondence, receipts, and other materials.
Assist with printing, scanning, filing, shipping, deliveries, and other administrative tasks.
Monitor office and personal supplies and coordinate replenishment when necessary.
Help resolve day-to-day administrative issues quickly and efficiently.

Expenses & Personal Administration

Organize receipts and expenses and assist with expense reporting.
Maintain records of personal and business-related purchases and expenses as requested.
Coordinate with accounting and administrative teams regarding invoices, payments, and documentation.

General Support

Assist with special projects, personal requests, and other tasks as assigned.
Research and gather information when requested.
Coordinate with various members of the team to ensure tasks are completed.
Anticipate routine needs and help ensure the day runs smoothly.
Maintain a calm, professional, and solutions-oriented approach when priorities change.

Qualifications

Previous experience as a Personal Assistant, Executive Assistant, Private Assistant, or similar support role is preferred.
Experience working with a high-profile individual, principal, entrepreneur, or family office is a plus.
Exceptional organizational and time-management skills.
Strong attention to detail and follow-through.
Excellent communication skills, both written and verbal.
Highly discreet and trustworthy with a strong understanding of confidentiality.
Proactive, dependable, and willing to take a hands-on approach.
Comfortable handling both professional and personal requests.
Able to work independently and prioritize tasks without constant supervision.
Professional, polished, and personable demeanor.
Comfortable working in a fast-paced environment with frequent schedule changes.
Proficiency with email, calendars, messaging platforms, and standard office software.

Position Requirements

Full-time position based in Miami, Florida.
On-site presence is required.
Must be flexible and responsive based on schedule and needs.
Availability outside standard business hours may occasionally be required, including evenings, weekends, holidays, travel days, or last-minute requests.
Absolute discretion and confidentiality are essential to the position.

Pay: $75,000.00 - $85,000.00 per year

Ability to Commute:

Miami, FL 33133 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

assistant private family jobs in miami, fl

Administrative Personal Assistant

House Manager & Personal Assistant

Executive Personal Assistant Required (Miami FL)

Personal Assistant to CEO

Personal Assistant & Household Operations Coordinator

Event Assistant

Academic Tutor

Live-In Nanny / Family Assistant Position – Key Biscayne, FL

Judicial Assistant - County Court (State Funded)

Judicial Assistant - Circuit Court (State Funded)

Recreation Assistant

Teacher/Teacher Assistant

Payroll Assistant

SENIOR CHILD PROTECTIVE INVESTIGATOR - 60071685

Part-Time: Teacher Assistant - Preschool (Sp. Ed. Private School

Speech Language Pathology Assistant (SLPA) - Remote

Academic Tutor (K-12)

Assistant Director, Start Abroad Programs

Administrative Assistant

PRESCHOOL TEACHER ASSISTANT AND AFTERCARE AIDE (9:00AM-6PM)

I want to receive the latest job alert for assistant private family in miami, fl

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