Top 146 Officer assistant Jobs in Miami, Fl

Accounting Assistant/ Data Entry Support onsite
Jorda Mechanical Contractor —Doral, FL
- $62,000 - $72,000 a year
- Full-time
- Background check
- Writing skills
- Basic math
- Paid holidays
- Disability insurance
Quick Apply
13d
SECRETARY SPECIALIST - 80059605
The State of Florida —Miami, FL
- $1,390.99 - $1,439.79 a week
- Computer literacy
- Writing skills
- Pass drug screening
7d
Loan Officer Assistant
Empire Finest Group LLC —Miami, FL
- Full-time
- Office
- Residential
- Communication skills
Loan Officer Assistant
Empire Finest Group —Miami, FL
- Full-time
- Mid-level
- Office
- Residential
Quick Apply
Probation Services Technician
Florida Southern Probation and Pretrial Services —Miami, FL
- $47,606 - $85,482 a year
- Spanish
- Microsoft Excel
- Writing skills
- Paid holidays
- Disability insurance
Executive Assistant
Stagwell Global, LLC —Miami Beach, FL
- $80,000 - $100,000 a year
- Weekends as needed
- Google Workspace
- Office
- Bachelor's degree
- Commuter assistance
- Paid parental leave
Administrative Assistant - Service
Kendall Toyota —Miami, FL
- Background check
- Dealership
- Computer literacy
- Wellness program
- AD&D insurance
Administrative Assistant
Lexus of Kendall and West Kendall —Miami, FL
- Background check
- Dealership
- Computer literacy
- Wellness program
- AD&D insurance
Front Desk Agent II
Hilton Miami Downtown —Miami, FL
- $17 an hour
- Weekends as needed
- Basic math
- English
- Hotel
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Executive Assistant to the Chief Development Officer
EHDOC —Plantation, FL
- Microsoft Outlook
- Computer literacy
- Office
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Court Specialist (County Funded)
Eleventh Judicial Circuit of Florida —Miami, FL
- $40,456.04 a year
- Extended hours
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Military
- Disability insurance
- Health insurance
Security Officer
Delano —Miami Beach, FL
- Full-time
- Entry level
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(Temporary) Judicial Assistant
Eleventh Judicial Circuit of Florida —Miami, FL
- $20.00 - $22.96 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Disability insurance
- Health insurance
Administrative Executive Assistant
BRS —Doral, FL
- Full-time
- Inventory management
- 5 years
- Office
- Profit sharing
- Paid holidays
Paralegal/Legal Assistant
Jeffrey S. Weiner, P.A., Attorneys at Law —Miami, FL
- Full-time
- Spanish
- English
- Mid-level
- Health insurance
- Paid time off
Quick Apply
6d
Front desk receptionist/Office Assistant
Flamingo Title Services, Inc. —Miami, FL
- Full-time
- Computer literacy
- Office
- Administrative experience
Quick Apply
4d
Administrative Assistant - F&I
Bean Automotive Group —Miami, FL
- Background check
- Dealership
- Computer literacy
- Wellness program
- AD&D insurance
8d
Public Safety Officer I
ST THOMAS UNIVERSITY INC —Miami Gardens, FL
- Weekends as needed
- School experience
- Military
- Residential
Administrative Assistant - Sales
West Kendall Toyota —Miami, FL
- Background check
- Dealership
- Computer literacy
- Wellness program
- AD&D insurance
Administrative Assistant PT
Bean Automotive Group —Miami, FL
- Part-time
- Background check
- Computer literacy
- Office

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Accounting Assistant/ Data Entry Support onsite

Jorda Mechanical Contractor
Doral, FL

Quick Apply

Job Details

Full-time
$62,000 - $72,000 a year
13 days ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Flexible schedule
Retirement plan

Qualifications

Confidential information handling
Accounts receivable management
Phone communication
Spreadsheets
Writing skills
Basic math
Word embeddings
Filing
Administrative experience
High school diploma or GED
Job order costing
Attention to detail
Managing accounting teams
Mentoring
Accounting and finance experience
Document viewing software
Productivity software
Data accuracy checks
Billing troubleshooting
Business
Associate's degree
Technical Proficiency
Invoice dispute resolution
Quality data entry
Office record organization

Full Job Description

$62,000.00 – $72,000.00 per year (Commensurate with experience)

Job Description

Jorda Mechanical Contractor is seeking a reliable, detail-oriented, and highly adaptable Accounting & Operations Support Specialist to work directly with and assist our Chief Financial Officer (CFO).

This position is ideal for someone with solid experience in Accounts Payable (AP) and Accounts Receivable (AR) who has a strong educational background in accounting or business, but who also enjoys a varied role. In addition to daily financial processing, you will serve as a key administrative liaison to executive leadership—assisting in cross-departmental operations, managing specialized administrative workflows, and leading support to accounting assistant II personnel.

Key Responsibilities

Accounts Payable (AP) & Accounts Receivable (AR):
Code, enter, and process vendor invoices, subcontractor billings, and check runs.
Reconcile vendor statements and resolve invoice or billing discrepancies.
Assist with posting customer receipts, issuing invoices, and tracking accounts receivable.
Month-End Closing & Financial Support:
Assist the CFO with End-of-Month (EOM) reconciliations and closing procedures.
Prepare routine journal entries and gather supporting documentation for financial reporting.
Specialized Administrative & Claims Filing Support:
Assist upper management with specialized administrative tasks, including preparing, tracking, and filing insurance or project claims when needed or requested.
Perform high-volume, accurate data entry into company databases and management systems.
Carry out any operational, administrative, or departmental tasks deemed necessary by the CFO or Executive Leadership to support company objectives.
Team Leadership & Oversight:
Oversee, guide, and review the day-to-day workflow of the Accounting Assistant II to ensure accuracy, productivity, and adherence to company procedures.

Qualifications & Requirements

Experience: 2–4+ years of hands-on accounting support and general administrative experience, with demonstrated knowledge of AP and AR functions.
Education: Associate’s degree, coursework, certifications or formal educational background in Accounting, Finance, or a related business field.
Technical Skills:
Proficiency in accounting systems (construction accounting software like Sage/Timberline or QuickBooks is a plus).
Strong proficiency in Microsoft Excel, Word, and PDF document workflows.
Leadership & Traits:
High level of accuracy, speed, and attention to detail.
Flexible, "all-hands-on-deck" mindset ready to step into various administrative capacities as operational needs shift.
Natural leadership skills to guide and oversee junior team member.
Discretion and professionalism when handling confidential financial and claims documentation.

Benefits

Competitive Salary ($60,000.00 – $70,000.00 / year)
Paid Time Off (PTO) & Paid Holidays
Health, Dental, and Vision Insurance
401(k) / Retirement Plan options
Direct leadership exposure and career growth under CFO mentorship

Essential Required Competencies

Specific knowledge and skill-based competencies required to satisfactorily perform the functions of the job include:

Reasoning - Must have the ability to trouble shoot problems and or inconsistencies with inbound invoices to maintain accuracy of job costing.

Judgment - Must display willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions. Includes appropriate people in decision-making process; Makes timely decisions.

Language Ability - Must have the ability to read, analyze and interpret general business communications. Ability to write general business correspondence, and communicate with clients, and co-workers.

Math Ability - Must possess general and basic math skills such as addition, subtraction.

Communication

· Requires public speaking, telephone conversations, use of electronic mail, writing letters and memos. Requires face-to-face discussions with individuals.

Personal Interaction

Requires work with external and internal customers.
Requires work with others in a group or team.

Experience, Skills and Requirements

· 2-4+ years' experience of working on an Accounting Clerk

· Good knowledge of MS Office٫ PDF, MS Word, Excel

· Knowledge of filing and record keeping tasks

· Accuracy٫ high performance and close attention to detail

· Strong data entry٫mathematical and word processing skills

· Organized and responsible

· High school degree; Associate degree or other relevant certification will be a bonus, but not required if satisfied through work experience.

Physical Requirements

Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 10 pounds at times.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work primarily in a climate-controlled environment with minimal safety/health hazard potential. Work physically near other people.

Job Type: Full-time

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision Insurance
Aflac
Short Term Disability Plans

Experience level:

2-4 year

Schedule:

Monday to Friday 8:00 Am to 5:00 P.M.

Work Location: Onsite: 1510 NW 79thAvenue Doral, Florida 33126

Job Type: Full-time

Pay: $62,000.00 - $72,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

officer assistant jobs in miami, fl

Accounting Assistant/ Data Entry Support onsite

SECRETARY SPECIALIST - 80059605

Loan Officer Assistant

Loan Officer Assistant

Probation Services Technician

Executive Assistant

Administrative Assistant - Service

Administrative Assistant

Front Desk Agent II

Executive Assistant to the Chief Development Officer

Court Specialist (County Funded)

Security Officer

(Temporary) Judicial Assistant

Administrative Executive Assistant

Paralegal/Legal Assistant

Front desk receptionist/Office Assistant

Administrative Assistant - F&I

Public Safety Officer I

Administrative Assistant - Sales

Administrative Assistant PT

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