Top 47 Senior administrator Jobs in Miami, Fl

Sr. Receptionist (Law Firm)
Confidential —Miami, FL
- Full-time
- Spanish
- English
- Administrative experience
- Disability insurance
- Health insurance
Quick Apply
Senior Stock Administrator
Modus Closing —Miami Beach, FL
- $100,000 - $111,000 a year
- Oracle
- Bachelor of Science
- Mid-level
- Employee stock purchase plan
- Paid holidays
2d
Senior Database Administrator
Contact Government Services, LLC —Miami, FL
- $89,301.33 - $121,194.66 a year
- Extended hours
- Hybrid work
- Azure
- 5 years
- SQL
- Health insurance
- Dental insurance
Quick Apply
Senior Executive Administrator Assistant
Royal Caribbean Group —Miami, FL
- Full-time
- 5 years
- Research
- Mid-level
Aviation IT Senior Systems Administrator
Miami-Dade County —Miami-Dade County, FL
- $96,561.50 - $161,053.46 a year
- Full-time
- 6 years
- Windows
- SQL
9d
Senior Administrative Assistant - Full-time, Hybrid, Miami - Pathology Department
University of Miami —Miami, FL
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
9d
Sr. Manager, Administrative Operations
University of Miami —Miami, FL
- Full-time
- Hybrid work
- 6 years
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
8d
Sr. Applications Administrator
Cardone Enterprises Inc —Aventura, FL
- $120,000 - $145,000 a year
- Email
- Spanish
- Google Workspace
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
Senior E-Discovery Application Administrator II
Contact Government Services, LLC —Miami, FL
- $144,768.00 - $209,109.33 a year
- Full-time
- Hybrid work
- Computer Science
- Mid-level
- Supervising experience
- Health insurance
- Dental insurance
Quick Apply
Office Manager
Holland & Knight LLP —Miami, FL
- Full-time
- Background check
- Mid-level
- Office
- Profit sharing
- Paid parental leave
14d
Senior Administrative Assistant
University of Miami —Miami, FL
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Senior Dialer Administrator
ABSM LLC —Fort Lauderdale, FL
- $85,000 - $95,000 a year
- Full-time
- 5 years
- SQL
- Analysis skills
Senior Coordinator Administrative Services - Office of the Controller
Florida International University —Miami, FL
- $55,000 - $63,500 a year
- Online Application
- Background check
- Microsoft Outlook
- Computer literacy
14d
ORA Sr. Grant Administrator (Pre-Award)
University of Miami —Coral Gables, FL
- Full-time
- Hybrid work
- Management
- 5 years
- University
Sr. Department Administrator, Clinical (H)
University of Miami —Miami, FL
- Full-time
- 5 years
- University
- Bachelor's degree
- Health insurance
- Dental insurance
Senior Program Administrator GME - Herbert Wertheim College of Medicine
Florida International University —Miami, FL
- $55,000 - $60,000 a year
- Online Application
- Background check
- Pass drug screening
- 3 years
- Paid time off
Senior Virtual Desktop Infrastructure Administrator
MANTECH —Doral, FL
- Full-time
- Azure
- Bachelor of Science
- DevOps
Sr. Administrative Assistant - Full Time - Bascom Palmer Eye Institute- Miami, FL
University of Miami —Miami, FL
- Full-time
- Mid-level
- 3 years
- High school diploma or GED
- Health insurance
- Dental insurance
Sr. Administrative Assistant
University of Miami —Miami, FL
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Sr Administrative Assistant
Northern Trust Corp. —Miami, FL
- Full-time
- Mid-level
- Office
- Analysis skills
3d

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Sr. Receptionist (Law Firm)

Confidential
Miami, FL

Quick Apply

Job Details

Full-time

Benefits

Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
401(k) 6% Match
Vision insurance
401(k) matching

Qualifications

Spanish
Confidential information handling
Google Sheets
Google Docs
English
Administrative experience
Emotional safety support
Clerical experience
Gmail
Cross-functional collaboration
Associate's degree
Google Calendar
Time management

Full Job Description

Front Desk

Manage incoming mail, including sorting, scanning, distributing, and delivering it to the appropriate departments or individuals.
Track and log incoming packages, ensuring timely notification and distribution to the intended recipients.
Send correspondence to clients and follow office procedures.
Greet and welcome clients and third parties into the office, maintaining a professional, calm, and empathetic demeanor at all times.
Organize calendars and assist with conference room scheduling.
Lift boxes, carry mail bins, and occasionally run errands for the company. Maintain a well-stocked break room and office supplies.
Collect and organize documents from clients.
Schedule consultations, coordinating availability between clients and staff.
Assist in-office clients with fingerprint procedures.

Customer Service & Client Relations:

Serve as the first point of contact for clients—both in person and over the phone providing information and direction with professionalism and compassion.
Respond to in-office and phone inquiries regarding case updates, escalating or routing issues appropriately.
Handle difficult or emotionally charged client interactions with patience, empathy, and de-escalation techniques.
Maintain a client-centered approach by listening actively and ensuring each client feels heard and supported.
Communicate effectively with clients to ensure clarity and manage expectations regarding appointments, documentation, and next steps.
Log and follow up on client requests, ensuring timely and accurate responses.
Support the firm’s mission by fostering a positive, trauma-informed experience for all clients.

Other Duties:

Provide administrative support to team members as needed.
Maintain confidentiality of all firm and client information. Perform other duties as assigned.

Requirements and Skills:

Minimum 5-10 years of customer service or front desk experience, preferably in a fast-paced or client-facing environment.
Experience in de-escalation, conflict resolution, or trauma-informed communication strongly preferred.
Prior experience in an immigration law firm preferred.
Strong written and verbal communication skills, with the ability to convey empathy..
Demonstrates a high level of professionalism and attentiveness.
Excellent time management and organizational skills; ability to manage multiple tasks and deadlines simultaneously.
Proficiency with Google Workspace (Docs, Sheets, Gmail, Calendar).
Ability to work independently and collaboratively across departments.
Detail-oriented, reliable, and proactive in anticipating needs.
Bilingual (English/Spanish) required to support our diverse client base.
Ability to maintain discretion and confidentiality with sensitive information.
Comfortable interacting with individuals from diverse backgrounds, including those who may be in crisis.

Benefits:

Comprehensive Health, Gap, Dental, Vision, Life, Short Term and Long Term Disability Insurances.
401(k) plan with 6% company match.
Generous Paid Time Off policy
4 day work week ( shifts of 10 hrs) available with approval.

Location: In-Office Position

Schedule: Monday to Friday - 10 am - 6:30 pm

Job Type: Full-time

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Education:

Associate (Preferred)

Language:

fluent English (Required)
FLUENT Spanish (Required)

Ability to Commute:

Miami, FL 33126 (Required)

Work Location: In person

Quick Apply

Refine Your Search

senior administrator jobs in miami, fl

Sr. Receptionist (Law Firm)

Senior Stock Administrator

Senior Database Administrator

Senior Executive Administrator Assistant

Aviation IT Senior Systems Administrator

Senior Administrative Assistant - Full-time, Hybrid, Miami - Pathology Department

Sr. Manager, Administrative Operations

Sr. Applications Administrator

Senior E-Discovery Application Administrator II

Office Manager

Senior Administrative Assistant

Senior Dialer Administrator

Senior Coordinator Administrative Services - Office of the Controller

ORA Sr. Grant Administrator (Pre-Award)

Sr. Department Administrator, Clinical (H)

Senior Program Administrator GME - Herbert Wertheim College of Medicine

Senior Virtual Desktop Infrastructure Administrator

Sr. Administrative Assistant - Full Time - Bascom Palmer Eye Institute- Miami, FL

Sr. Administrative Assistant

Sr Administrative Assistant

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