Top 37 Senior program assistant Jobs in Miami, Fl

Senior Executive Assistant
Tract Capital —Miami, FL
- $120,000 - $140,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid holidays
- Health insurance
Quick Apply
5h
Senior Administrative Assistant
University of Miami —Miami, FL
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Legal Support Senior Assistant
Sidley Austin LLP —Miami, FL
- $61,000 - $92,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
Senior Administrative Assistant - Full-time, Hybrid, Miami - Pathology Department
University of Miami —Miami, FL
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Senior Executive Administrator Assistant
Royal Caribbean Group —Miami, FL
- Full-time
- 5 years
- Research
- Mid-level
Sr Desktop Support Specialist
K&L Gates —Miami, FL
- $63,000 - $95,000 a year
- Full-time
- Remote
- Background check
- Addiction Medicine
- Research
- Profit sharing
- Wellness program
Sr. Administrative Assistant - UHealth SoLé Mia
University of Miami —North Miami, FL
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Senior Program Coordinator - Department of Teaching and Learning
Florida International University —Miami, FL
- $45,000 - $55,000 a year
- Online Application
- Background check
- Mid-level
- 3 years
Senior Project Coordinator - Project Management Office
University of Miami —Miami, FL
- Full-time
- Hybrid work
- Mid-level
- 3 years
- High school diploma or GED
- Health insurance
- Dental insurance
Sr. Administrative Assistant
University of Miami —Miami, FL
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Executive Assistant
Chen Medical Associates —Miami, FL
- $26.10 - $37.33 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Basic math
- Opportunities for advancement
Senior Executive Assistant
Arrow Search Partners —Miami, FL
- $125 a day
- Spanish
- 5 years
- English
Sr. Administrative Assistant (H)
University of Miami —Miami, FL
- Full-time
- Mid-level
- 3 years
- High school diploma or GED
- Health insurance
- Dental insurance
Sr. Associate, Program Management
Royal Caribbean Group —Miami, FL
- Microsoft Word
- Bachelor of Science
- Office
3d
Sr. Administrative Assistant - Full Time - Bascom Palmer Eye Institute- Miami, FL
University of Miami —Miami, FL
- Full-time
- Mid-level
- 3 years
- High school diploma or GED
- Health insurance
- Dental insurance
Sr. Sponsored Programs Specialist
University of Miami —Coral Gables, FL
- Full-time
- Remote
- Management
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Program/Project Coordinator, Senior (Environmental Policy and Legislative Program Coordinator)
Broward County Board of County Commissioners —Fort Lauderdale, FL
- $75,579.37 - $120,624.62 a year
- Full-time
- Administrative experience
- Analysis skills
- Bachelor's degree
- Paid training
- Health savings account
Sr. Program Coordinator (A)
University of Miami —Coral Gables, FL
- $56,512.50 a year
- Weekends as needed
- Microsoft Excel
- Research
- Mid-level
Senior Executive Assistant, Facilities Management
Broward College —Davie, FL
- $50,000 - $60,000 a year
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
- Wellness program
- Paid parental leave
Program Director - Home Health Coordinator Planning Office (Florida Health Plan) - Remote in Florida
Molina Healthcare —Miami, FL
- $80,412.00 - $156,803.45 a year
- Full-time
- Remote
- 3 years
- Finance
- Master's degree
- Health insurance
1d

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Senior Executive Assistant

Tract Capital
Miami, FL

Quick Apply

Job Details

Full-time
$120,000 - $140,000 a year
5 hours ago

Benefits

Paid holidays
Health insurance
Unlimited paid time off
Dental insurance
401(k)
Vision insurance

Qualifications

Executive administrative support
Research

Full Job Description

Tract Capital adopts a unique approach to digital infrastructure investment. Leveraging experience and strategic insights honed over three decades of creating successful companies in the space, we excel in nurturing and advancing leading-edge digital infrastructure enterprises. Our team of specialized experts are united by a singular purpose: to support the growth of digital infrastructure. Tract Capital goes beyond simple investment by acting as a strategic partner and catalyst for innovation within the sector. We ensure our engagements not only generate strong financial results but also develop essential digital infrastructure to meet growing demands.

The Senior Executive Assistant will serve as a trusted strategic partner to a C-Level executive, managing priorities, protecting time, anticipating needs, and ensuring seamless execution across key business activities.

The ideal candidate brings executive presence, discretion, sound judgment, and a service-oriented mindset, with the ability to communicate confidently, improve processes, and deliver high-quality support in a fast-paced environment.

Job Responsibilities:

Serve as a trusted strategic partner by understanding executive and business priorities, anticipating needs, driving follow-through, and keeping key workstreams moving forward.
Manage a highly complex executive calendar, prioritize requests, protect focus time, and ensure the executive’s schedule reflects the highest-value use of time.
Exercise sound judgment to resolve routine matters independently, prioritize incoming needs, and escalate only items requiring executive attention.
Coordinate complex domestic executive travel, including aviation, accommodations, ground transportation, itineraries, dining, and contingency planning.
Prepare briefing materials, presentations, agendas, meeting notes, action items, and research to ensure the executive is well prepared.
Manage confidential communications, correspondence, records, files, and sensitive business or personal information with professionalism and discretion.
Serve as liaison to senior leaders, board members, investors, government officials, advisors, external partners, employees, and guests while representing the Executive Office professionally.
Plan and execute executive meetings, leadership meetings, board meetings, business lunches, off-sites, executive dinners, employee engagement initiatives, company events, and other high-profile engagements.
Process expenses, invoices, reimbursements, executive purchasing, and corporate card reconciliations accurately and on time.
Improve Executive Office processes, documentation, and administrative workflows to increase efficiency, consistency, and service quality.
Anticipate challenges, solve problems proactively, and execute with minimal direction in a fast-paced environment.
Partner with fellow Executive Assistants and Executive Office leadership to ensure seamless collaboration, consistent support, and operational excellence.
Support day-to-day Executive Office operations, including mail and deliveries, executive offices, conference rooms, kitchens, hospitality spaces, inventory, visitor welcome, and workplace presentation.

Preferred Qualifications:

10+ years of Executive Assistant experience supporting C-level executives within a high-performance organization.

Demonstrated experience supporting executives who regularly interact with board members, investors, government officials, or other senior external stakeholders.
Demonstrated ability to anticipate executive needs, operate with minimal direction, and maintain composure while managing multiple competing priorities in a fast-paced environment.
Proven ability to manage highly complex executive calendars while exercising exceptional judgment and discretion.
Experience coordinating complex executive travel, high-profile meetings, and executive events with a white-glove service mindset.
Experience coordinating private or corporate aviation travel is strongly preferred.
Familiarity with private aviation scheduling, FBO coordination, and executive travel logistics is a plus.
Exceptional organizational, project management, and communication skills with outstanding attention to detail.
Demonstrated ability to manage highly confidential business and personal information with professionalism and integrity.
Advanced proficiency in Microsoft Office 365, Outlook, Teams, PowerPoint, Excel, and modern collaboration tools.

Baseline Requirements

Education, Professional Certification, and Licenses:

Bachelor’s degree preferred or equivalent professional experience

Experience:

10+ years of Executive Assistant experience supporting C-level executive leadership within a fast-paced executive office or professional environment recognized for its complexity and exceptionally high standards of execution
Experience managing complex executive calendars with competing priorities
Experience within private equity, investment management, financial services, consulting, leading law firms, Fortune 500 companies, family offices, or similarly high-performing organizations is strongly preferred.

Travel and Schedule:

Full-time, in-office (5 days/week)
Flexibility to occasionally work outside of standard business hours to support executive priorities, meetings, travel, or special events.

Expected Salary Range: $120K - $140K (Total Compensation Base + Annual Bonus)

Tract Capital Employment

Tract Capital employees enjoy competitive compensation and comprehensive benefits, including 100% employer-covered medical, dental, and vision insurance, a 401K program, standard paid holidays, and unlimited PTO.

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties to meet the organization's ongoing needs.

Tract Capital is proud to be an Equal Opportunity Employer. Qualified applicants are considered for employment regardless of age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status. If you need assistance applying for any of our open positions, please contact us at [email protected].

Quick Apply

Refine Your Search

senior program assistant jobs in miami, fl

Senior Executive Assistant

Senior Administrative Assistant

Legal Support Senior Assistant

Senior Administrative Assistant - Full-time, Hybrid, Miami - Pathology Department

Senior Executive Administrator Assistant

Sr Desktop Support Specialist

Sr. Administrative Assistant - UHealth SoLé Mia

Senior Program Coordinator - Department of Teaching and Learning

Senior Project Coordinator - Project Management Office

Sr. Administrative Assistant

Executive Assistant

Senior Executive Assistant

Sr. Administrative Assistant (H)

Sr. Associate, Program Management

Sr. Administrative Assistant - Full Time - Bascom Palmer Eye Institute- Miami, FL

Sr. Sponsored Programs Specialist

Program/Project Coordinator, Senior (Environmental Policy and Legislative Program Coordinator)

Sr. Program Coordinator (A)

Senior Executive Assistant, Facilities Management

Program Director - Home Health Coordinator Planning Office (Florida Health Plan) - Remote in Florida

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