Top 19 Tenant coordinator Jobs in Miami, Fl

Tenant Coordinator
Whitman Family Development LLC —Bal Harbour, FL
- $75,000 - $95,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Writing skills
Quick Apply
9d
Administrative Coordinator
Ascend —Miami, FL
- $26 - $28 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Property Administrator (Real Estate & Customer Experience Coordinator)
Prologis —Miami, FL
- $27.89 - $38.46 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Facilities Coordinator
CBRE —Miami, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
Coordinator, Workplace Solutions
Royal Caribbean Group —Miami, FL
- Full-time
- Mid-level
- Office
- High school diploma or GED
14d
Event Coordinator (On-call, Contractor)
Playbook —Miami, FL
- $25 an hour
- Contract
- Google Workspace
- Mid-level
- Office
Family Self Sufficiency Coordinator
Quadel Consulting & Training —Miami, FL
- Full-time
- Background check
- Spanish
- Customer service
Quick Apply
Broker Coordinator
Blanca Commercial Real Estate —Miami, FL
- $52,237.57 - $62,909.76 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
7d
Experienced Realtor Assistant & Transaction Coordinator (Full-Time)
ATR Luxury Homes —Miami, FL
- $15 - $25 an hour
- Full-time
- Google Workspace
- 5 years
- Mid-level
Quick Apply
2d
Resident Services Coordinator
Carrfour Supportive Housing —Miami, FL
- From $20.19 an hour
- Full-time
- Background check
- Spanish
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
3d
Property Coordinator
Kimco Realty —Hollywood, FL
- Full-time
- Microsoft Excel
- Microsoft Access
- Microsoft Outlook
Leasing Agent & Real Estate Coordinator
Opera Invest LLC —Miami, FL
- $40,000 - $60,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- Residential
Quick Apply
8d
Marketing Coordinator – Retail
Aventura Mall —Aventura, FL
- Full-time
- Hospitality
- Microsoft Excel
- Microsoft Outlook
Marketing Coordinator – Retail
Turnberry SCM Company, LLC —Aventura, FL
- Full-time
- Hospitality
- Microsoft Excel
- Microsoft Outlook
Social Media Coordinator
Confidante Property Management —Miami, FL
- $15 - $20 an hour
- Full-time
- Bilingual
- Mid-level
- In-person
- Paid time off
Quick Apply
Asst. Community Manager - Haley Sofge
TRG Management Company, LLLP —Miami, FL
- Full-time
- Mid-level
- Apartments
- 2 years
- Commuter assistance
- Disability insurance
Quick Apply
23h
Bilingual Commercial Property Management Coordinator
ABC Commercial Group, LLC —Miami, FL
- From $45,000 a year
- Full-time
- Spanish
- Microsoft Outlook
- English
- Paid holidays
- Health insurance
Quick Apply
Compliance Specialist - CMF
EHDOC —Plantation, FL
- Full-time
- 5 years
- Office
- High school diploma or GED
Quick Apply
Laboratory Technician
Evolution Research Group —Miami, FL
- Full-time
- Vital signs
- Customer service
- HIPAA
- Health insurance
- Dental insurance
Quick Apply

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Tenant Coordinator

Whitman Family Development LLC
Bal Harbour, FL

Quick Apply

Job Details

Full-time
$75,000 - $95,000 a year
9 days ago

Qualifications

Microsoft Word
Microsoft Outlook
Construction regulatory compliance
Construction schedule coordination
Life safety building codes
Writing skills
Construction accessibility regulations
Schedule management
Construction industry experience
Retail construction project management
Building installation safety compliance
Construction submittals
Property management
Project management experience in real estate
Lease compliance oversight

Full Job Description

Description:

About Us

Whitman Family Development is a family-owned real estate company specializing in high-end retail, management, and leasing. The company operates Bal Harbour Shops, a historic luxury shopping destination. Bal Harbour Shops is a global leader in the industry and is best known for its curated retail, as well as the emotional connection to its tenants and customers. For more information on Bal Harbour Shops, please visit https://www.balharbourshops.com/.

Position Summary

The Tenant Coordinator is responsible for managing tenant delivery requirements, construction milestones, and lease obligations from pre-lease negotiations through store opening. This role serves as the primary point of coordination between tenants and the Landlord, ensuring compliance with lease requirements, tenant design criteria, jurisdictional regulations, and brand standards throughout the design, permitting, and construction process.

The Tenant Coordinator works closely with Leasing, Construction & Development, Property/Asset Management, Building Engineering, and external consultants to proactively manage schedules, mitigate risks, and ensure tenants open on time and to the design and quality standards befitting a premier retail environment.

Responsibilities

Manage and track all tenant delivery requirements, milestones, and correspondence from lease execution through tenant opening.
Serve as the primary point of contact between tenants and the Landlord throughout the design, permitting, and construction process.
Interpret and administer lease exhibits, work letters, delivery conditions, and tenant design criteria to ensure tenant compliance with contractual and Landlord requirements.
Coordinate with Leasing to provide accurate status reporting on vacant and occupied tenant spaces, including preparation of plans and exhibits for prospective tenants.
Obtain, manage, and track complete tenant submittals including architectural, MEP, and signage drawings, finish selections, and samples in accordance with lease and Landlord standards.
Review tenant plans at a general level and coordinate detailed reviews with Construction & Development, Engineering, and external consultants, issue consolidated comments and track resolution.
Monitor tenant construction progress against lease benchmark dates and critical path schedules through final inspections and store opening.
Identify risks to tenant schedules, permitting, inspections, or opening dates and proactively develop mitigation strategies in coordination with internal teams and tenants.
Monitor and track tenant permitting, inspection, and approval processes to ensure compliance with lease requirements and milestone dates and escalate issues as necessary.
Manage all tenant drawing and signage submittals, approvals, and documentation within the Signage and Plan Tracking Logs.
Track tenant progress toward required inspections, life safety approvals, signage approvals, and Certificate of Occupancy or Temporary Certificate of Occupancy, coordinating internally to support timely tenant opening.
Facilitate coordination between tenant construction activities and Landlord operations, including access, working hours, base building interfaces, and turnover requirements.
Conduct and lead regular coordination meetings with Construction & Development, Leasing, Property Management, and Operations.
Maintain familiarity with applicable jurisdictions, codes, and permitting processes relevant to retail tenant improvements.
Maintain complete and accurate tenant documentation and records to support leasing enforcement, operational handoff, and risk management.
Coordinate drawing reproduction, scanning, and document control as required.
Perform other related duties as assigned.

Requirements:

Education and Experience

Bachelor’s degree in Engineering, Architecture, Construction Management, or other related field preferred.
Minimum of 3 years work experience for a general contractor or property management firm required, retail real estate construction experience strongly preferred.

Knowledge, Skills, and Abilities

Extensive retail development and construction knowledge
Strong understanding of retail tenant design criteria, work letters, and base building interfaces.
Ability to manage multiple tenants simultaneously across varying phases of design and construction.
Working knowledge of retail life safety, accessibility, signage, and jurisdictional permitting requirements.
Intermediate skills in Word and Excel, and proficiency in Outlook, experience in MS Project
Ability to review construction plans and signage submittals at a basic general level.
Understanding of lease terms and the ability to review leases for relevant information and dates
Ability to effectively and professionally communicate both in writing and verbally
Ability to adapt to and manage unforeseen schedules and situations
Ability to use rational resources to solve a multitude of problems and make decisions
Ability to meet deadlines and is self-directed, professional, thorough and responsible
Must be a collaborative team player

Physical Requirements

Position requires the incumbent to stand, walk, bend, twist, & stretch. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl. Along with having the ability to push and pull up to approximately 20 lbs of drag weight without assistance.

This description outlines the basic responsibilities and requirements for the position noted. This is not a comprehensive listing of all job duties of the employee. Duties, responsibilities and activities may change at any time with or without notice.

Whitman Family Development is committed to providing equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Quick Apply

Refine Your Search

tenant coordinator jobs in miami, fl

Tenant Coordinator

Administrative Coordinator

Property Administrator (Real Estate & Customer Experience Coordinator)

Facilities Coordinator

Coordinator, Workplace Solutions

Event Coordinator (On-call, Contractor)

Family Self Sufficiency Coordinator

Broker Coordinator

Experienced Realtor Assistant & Transaction Coordinator (Full-Time)

Resident Services Coordinator

Property Coordinator

Leasing Agent & Real Estate Coordinator

Marketing Coordinator – Retail

Marketing Coordinator – Retail

Social Media Coordinator

Asst. Community Manager - Haley Sofge

Bilingual Commercial Property Management Coordinator

Compliance Specialist - CMF

Laboratory Technician

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