Top 199 Administrative coordinator Jobs in Miami Beach, Fl

Operations and Administration Coordinator
GreenTree, Inc. —Miami, FL
- From $50,000 a year
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
- Paid holidays
- Health insurance
Quick Apply
Administrative Coordinator - Fleet
City of Sunny Isles Beach —Sunny Isles Beach, FL
- $47,684.43 - $78,202.47 a year
- Full-time
- Writing skills
- Basic math
- English
- AD&D insurance
- Disability insurance
11d
Senior Coordinator - Line Station
United Airlines —Fort Lauderdale, FL
- $45,030 - $58,656 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
3d
Business Coordinator (Full Time, Days)
Nicklaus Children's Hospital —Miami, FL
- Full-time
- Microsoft Outlook
- Customer service
- Writing skills
Administrative Coordinator
Sundance Beverage Company —Miami, FL
- Full-time
- Microsoft Outlook
- Basic math
- Office
Quick Apply
11h
Administrative Coordinator
National Beverage Corp —Miami, FL
- Full-time
- Microsoft Outlook
- Basic math
- Office
Quick Apply
11h
Operations Coordinator
The Smile Trust —Miami, FL
- $25 an hour
- Full-time
- Google Workspace
- Mid-level
- 2 years
Quick Apply
Administrative Assistant / Utility Coordinator
King Construction —Miami, FL
- $20 - $30 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Computer literacy
Quick Apply
1d
Administrative Coordinator
Ascend —Miami, FL
- $26 - $28 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Facilities Administrative Coordinator
New World Symphony —Miami Beach, FL
- Full-time
- Mid-level
- Administrative experience
- High school diploma or GED
- AD&D insurance
- Disability insurance
Quick Apply
14h
Receptionist / Front Desk Coordinator
SEAPORT AGENCIES —Miami, FL
- $19 - $20 an hour
- Full-time
- Computer literacy
- Administrative experience
- In-person
- Health insurance
- Dental insurance
Quick Apply
4d
Travel Coordinator
Arrow Search Partners —Miami, FL
- $220,000 - $290,000 a year
- Weekends as needed
- 5 years
- Office
- Bachelor's degree
Administrative Coordinator I - 996320
Nova Southeastern University —Fort Lauderdale, FL
- Full-time
- Background check
- Microsoft Outlook
- Word processing
- Health insurance
- Dental insurance
Scheduling Coordinator
Stellar Human Resource Services LLC —Miami, FL
- Full-time
- Office
- Entry level
Quick Apply
Front Office Coordinator
BRICKELL TRAVEL MANAGEMENT LLC —Miami, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Executive Coordinator, Strategy & Operations
Chen Medical Associates —Miami, FL
- $91,165 - $130,235 a year
- Full-time
- Microsoft Outlook
- Writing skills
- Basic math
- Opportunities for advancement
Operations Coordinator
Kirkland and Ellis —Miami, FL
- Full-time
- Microsoft Excel
- 5 years
- Mid-level
Front Desk Coordinator - Bilingual Spanish/English Preferred
Sono Bello —Miami, FL
- $45,000 a year
- Email
- Spanish
- English
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
8d
Administrative Assistant/Coordinator - Onsite in Miami (contract)
Hilton —Miami, FL
- Contract
- Spanish
- Writing skills
- English
14d
Coordinator Administrative Services - Department of Custodial Services
Florida International University —Miami, FL
- $40,000 - $43,000 a year
- Online Application
- Inventory management
- Mid-level
- Office

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Operations and Administration Coordinator

GreenTree, Inc.
Miami, FL

Quick Apply

Job Details

Full-time
From $50,000 a year

Benefits

Paid holidays
Health insurance
Paid time off
Opportunities for advancement
Life insurance

Qualifications

Microsoft Word
Spanish
Customer communication
Microsoft Excel
Microsoft Outlook
Spreadsheets
English
Client invoicing
Client follow-up
Attention to detail
Office management
Cross-functional collaboration
Associate's degree
Time management

Full Job Description

Work with one of South Florida's premier commercial landscape maintenance companies, providing high-quality landscape maintenance, enhancement, and related services to commercial properties throughout South Florida since 1984.

We are seeking a highly organized, proactive, and customer-focused Operations & Administration Coordinator to support the day-to-day operations of our business. This position plays a vital role in ensuring work flows efficiently from start to finish by coordinating administrative processes, supporting field operations, maintaining accurate documentation, and delivering exceptional customer service.

This is an excellent opportunity for someone who enjoys a fast-paced environment and is looking to build a long-term career with opportunities for growth into a Manager role.

Position Summary

The Operations & Administration Coordinator serves as a central point of communication between customers, field personnel, vendors, subcontractors, and company leadership. This individual is responsible for coordinating operational workflows, preparing proposals and reports, processing work orders and invoices, maintaining accurate records, and ensuring projects move efficiently through every stage of completion.

The ideal candidate is highly organized, solutions-driven, and takes ownership of their work. They are proactive, detail-oriented, and committed to providing outstanding service to both internal and external customers.

Essential Responsibilities: Operations Coordination

Coordinate workflow between office staff, field personnel, vendors, subcontractors, and customers to ensure projects are completed accurately and on schedule.
Monitor the status of work orders from initiation through completion.
Coordinate scheduling and follow-up to ensure assigned work is completed in a timely manner.
Communicate with customers regarding project status, scheduling, requests, and updates.
Prepare proposals, reports, work orders, invoices, and other operational documents.
Verify completed work for accuracy prior to invoicing.
Maintain organized and accurate customer files, operational records, and project documentation.

Office Administration

Provide administrative support to company leadership and multiple departments.
Coordinate communication between customers, vendors, subcontractors, and internal teams.
Assist with procurement of materials, supplies, and office purchases.
Support accounts payable by collecting invoices, matching documentation, and ensuring timely processing.
Assist with vendor setup and maintain vendor records.
Maintain organized electronic and paper filing systems.
Assist with preparing correspondence, presentations, spreadsheets, and other business documents.
Help develop and improve office procedures and administrative processes.
Support special projects and other administrative duties as assigned.

Qualifications

Minimum of three (3) years of experience in operations coordination, office administration, project coordination, customer service, or a related administrative role.
Bilingual (English and Spanish) required.
Advanced organizational and time management skills.
Demonstrated ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
Exceptional attention to detail with strong follow-up skills.
Outstanding written and verbal communication skills.
Professional, customer-focused, and solutions-driven mindset.
Ability to work independently while collaborating effectively with multiple departments.
Strong analytical and problem-solving abilities.
High level of integrity, professionalism, and accountability.
Proficient in Microsoft Outlook, Excel, and Word.
Ability to quickly learn new software systems and adapt to changing priorities.

Preferred Qualifications

Experience in the commercial landscape, construction, facilities management, property management, or service industry a plus.
Experience coordinating field operations or service teams.
Experience with vendor management.
Experience preparing proposals, reports, and customer correspondence.
Demonstrated leadership potential with a desire to grow into a Manager role.

Why Join Us?

Our success is built on exceptional people who are committed to professionalism, teamwork, and outstanding customer service. We believe in promoting from within and investing in employees who demonstrate initiative, leadership, and a desire to grow.

Benefits

Full-time salaried position
Monday–Friday schedule (8:00 AM – 4:30 PM)
Paid holidays
Paid time off (PTO)
Health Insurance Benefits
Life Insurance Benefits
Stable, year-round employment
Professional, collaborative work environment
Opportunities for advancement and long-term career growth

If you are an organized, dependable, and customer-focused professional who enjoys keeping operations running efficiently and wants to build a long-term career with an established and growing company, we encourage you to apply.

Pay: From $50,000.00 per year

Benefits:

Health insurance
Life insurance
Paid time off

Education:

Associate (Preferred)

Experience:

Office Administration: 3 years (Required)

Language:

English (Required)
Spanish (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in miami beach, fl

Operations and Administration Coordinator

Administrative Coordinator - Fleet

Senior Coordinator - Line Station

Business Coordinator (Full Time, Days)

Administrative Coordinator

Administrative Coordinator

Operations Coordinator

Administrative Assistant / Utility Coordinator

Administrative Coordinator

Facilities Administrative Coordinator

Receptionist / Front Desk Coordinator

Travel Coordinator

Administrative Coordinator I - 996320

Scheduling Coordinator

Front Office Coordinator

Executive Coordinator, Strategy & Operations

Operations Coordinator

Front Desk Coordinator - Bilingual Spanish/English Preferred

Administrative Assistant/Coordinator - Onsite in Miami (contract)

Coordinator Administrative Services - Department of Custodial Services

I want to receive the latest job alert for administrative coordinator in miami beach, fl

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