Top 526 Administrative services coordinator Jobs in Miami Beach, Fl

Sr Coordinator of Administrative Services - Herbert Wertheim College of Medicine - 538011
FLORIDA INTERNATIONAL UNIVERSITY —Miami, FL
- 3 years
- Administrative experience
- University
- Travel reimbursement
- Mileage reimbursement
12d
Seeking *Diamond* in the Rough* - Executive Assistant at Parakeet Communities (Miami)
Parakeet Communities —Miami, FL
- From $70,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Inventory management
- Health savings account
- Health insurance
Quick Apply
Intake Coordinator
House of Hearts Florida —Hollywood, FL
- $20 - $25 an hour
- Part-time
- Remote
- Administrative experience
- Children
- Entry level
- Flexible schedule
Quick Apply
Facilities Administrative Coordinator
New World Symphony —Miami Beach, FL
- Full-time
- Mid-level
- Administrative experience
- High school diploma or GED
- AD&D insurance
- Disability insurance
Quick Apply
3d
Receptionist / Front Desk Coordinator
SEAPORT AGENCIES —Miami, FL
- $19 - $20 an hour
- Full-time
- Computer literacy
- Administrative experience
- In-person
- Health insurance
- Dental insurance
Quick Apply
6d
Health Services Coordinator - ABA Intake & Authorizations
ABA Squad Inc —Miami, FL
- $23 - $26 an hour
- Full-time
- Hybrid work
- Medical office experience
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
6d
Administrative Coordinator - Fleet
City of Sunny Isles Beach —Sunny Isles Beach, FL
- $47,684.43 - $78,202.47 a year
- Full-time
- Writing skills
- Basic math
- English
- AD&D insurance
- Disability insurance
13d
Administrative Coordinator
Sundance Beverage Company —Miami, FL
- Full-time
- Microsoft Outlook
- Basic math
- Office
Quick Apply
3d
Administrative Assistant / Utility Coordinator
King Construction —Miami, FL
- $20 - $30 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Computer literacy
Quick Apply
3d
Membership Services Coordinator
Galbut Family Miami Beach JCC on the Simkins Family Campus —Miami Beach, FL
- $45,000 - $55,000 a year
- Weekends as needed
- Microsoft Outlook
- Administrative experience
- Supervising experience
Administrative Coordinator I - 996320
Nova Southeastern University —Fort Lauderdale, FL
- Full-time
- Background check
- Microsoft Outlook
- Word processing
- Health insurance
- Dental insurance
Administrative Coordinator
Ascend —Miami, FL
- $26 - $28 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Agent Experience Coordinator
Modus Closing —Miami Beach, FL
- Inventory management
- Office
- Analysis skills
- Paid holidays
- Disability insurance
Office Coordinator
Wärtsilä —Fort Lauderdale, FL
- Hybrid work
- English
- Mid-level
- Office
10d
Group Reservations Coordinator
Marriott International, Inc —Miami Beach, FL
- Full-time
- Customer service
- Word processing
- Hotel
1d
Coordinator Administrative Services - Department of Custodial Services
Florida International University —Miami, FL
- $40,000 - $43,000 a year
- Online Application
- Inventory management
- Mid-level
- Office
Front Office Coordinator
BRICKELL TRAVEL MANAGEMENT LLC —Miami, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Program Coordinator
University of Miami —Miami, FL
- Full-time
- Hybrid work
- High school diploma or GED
- University
- Pediatrics
- Health insurance
- Dental insurance
9d
Project Coordinator
University of Miami —Miami, FL
- Full-time
- Hybrid work
- High school diploma or GED
- University
- 1 year
- Health insurance
- Dental insurance
Administrative Coordinator I - 991661
Nova Southeastern University —Fort Lauderdale, FL
- Weekends as needed
- Background check
- Microsoft Outlook
- Word processing
- Health insurance
- Dental insurance

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Sr Coordinator of Administrative Services - Herbert Wertheim College of Medicine - 538011

FLORIDA INTERNATIONAL UNIVERSITY -
Miami, FL

Apply Now

Job Details

12 days ago

Benefits

Travel reimbursement
Mileage reimbursement

Qualifications

Administrative experience

Full Job Description

Sr Coordinator of Administrative Services Herbert Wertheim College of Medicine

ABOUT FIU

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good

POSITION DESCRIPTION

Herbert Wertheim College of Medicine is currently seeking a Sr Coordinator of Administrative Services to join our team of professionals

Duties Include:

Oversees all travel, non-travel, and mileage reimbursement processes for the Herbert Wertheim College of Medicine (HWCOM). Responsibilities include reviewing mileage reimbursement submissions from various units and processing expense reimbursements related to foundation-funded costs, event-related purchases, and food expenses for student Oversees
Coordinates all catering functions for the Herbert Wertheim College of Medicine (HWCOM), serving as the primary liaison between HWCOM departments and external vendors. Ensures catering orders are placed in a timely manner and processes all related internal payments through the FIU Foundation.
Reviews and monitors operational requests to ensure compliance with departmental Service Level Agreements (SLAs) and established requirements. Generates and analyzes SLA-related reports to ensure all requests are processed in a timely and efficient manner.
Tracks and reconciles the travel budget for staff and administrative personnel at the Herbert Wertheim College of Medicine (HWCOM). Responsibilities include comparing estimated travel costs to actual expenses by running and analyzing expense reports in PeopleSoft.
Reviews all required documentation related to guest travel reimbursements prior to expense manager approval. Collaborates with the end user to make any necessary corrections to ensure accuracy and compliance.
Follows up with hotels about credit card authorizations and folios.
Provides training to staff on financial processes, including submitting Finance 360 requests, travel expense reports, PCard reconciliation, and other expense-related procedures.
Provides comprehensive administrative support to various functional units within HWCOM Financial Operations. Manages internal and external correspondence to ensure timely communication and coordination across departments and with external stakeholders. Responsibilities also include assisting in the coordination and scheduling of daily assignments for office staff, organizing documentation, facilitating workflow processes, and supporting the operational needs of the financial team.
Acts as a liaison between the Office of the Controller and faculty and staff at the Herbert Wertheim College of Medicine (HWCOM), assisting in the resolution of reimbursement discrepancies. Ensures clear communication and timely follow-up to facilitate accurate and compliant expense processing.
Processes all FIU Foundation invoices and serves as the subject matter expert on allowable expenses under this funding source. Provides guidance to departments to ensure compliance with foundation policies and procedures.
Serves as the University's credit card user for departmental transactions. Adheres to University's credit card policies and procedures.
Reviews, distributes, and maintains documentation related to key financial operations, including purchasing, accounts payable, and expense reimbursements. Oversees the reconciliation of expense transactions, verifies payment records, reviews invoices, and ensures accurate recordkeeping.
Performs related duties as required or assigned by supervisor. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

MINIMUM QUALIFICATIONS

Bachelor's degree and three (3) years of office or related experience providing administrative support, or coordinating functions of an office or department; OR seven (7) years of office or related experience; OR an equivalent combination of relevant education and/or experience.

HOW TO APPLY

For more information or to apply, please visit us on-line at http://careers.fiu.edu and reference job opening ID JOB ID: 538011.

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [email protected].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [email protected]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.

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Refine Your Search

administrative services coordinator jobs in miami beach, fl

Sr Coordinator of Administrative Services - Herbert Wertheim College of Medicine - 538011

Seeking Diamond in the Rough* - Executive Assistant at Parakeet Communities (Miami)

Intake Coordinator

Facilities Administrative Coordinator

Receptionist / Front Desk Coordinator

Health Services Coordinator - ABA Intake & Authorizations

Administrative Coordinator - Fleet

Administrative Coordinator

Administrative Assistant / Utility Coordinator

Membership Services Coordinator

Administrative Coordinator I - 996320

Administrative Coordinator

Agent Experience Coordinator

Office Coordinator

Group Reservations Coordinator

Coordinator Administrative Services - Department of Custodial Services

Front Office Coordinator

Program Coordinator

Project Coordinator

Administrative Coordinator I - 991661

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