Top 114 Entry level office assistant Jobs in Miami Fl

Administrative and Estimating Assistant
UV Fire Protection Systems Inc —Hialeah, FL
- $14 - $18 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- 401(k)
Quick Apply
Administrative Assistant / Secretary (Clerical Support)
Orthopedic Health Center —North Miami Beach, FL
- $20 - $24 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- No experience needed
- Profit sharing
- Health insurance
Quick Apply
Administrative Assistant
Kurzban Kurzban Tetzeli & Pratt, P.A. —Coral Gables, FL
- $19 - $20 an hour
- Full-time
- Microsoft Excel
- Organizational skills
- In-person
Quick Apply
1d
PG Receptionist, Full-Time, M-F, 8:00am-4:30pm
Jackson Health —Miami, FL
- Full-time
- Urgent Care
- High school diploma or GED
- Entry level
Quick Apply
9d
Administrative Assistant
University of Miami —Miami, FL
- Full-time
- Physical & Rehabilitation Medicine
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Administrative Assistant
The Walsh Group —Miami, FL
- Full-time
- Research
- Office
- Administrative experience
9d
Receptionist
Ryan Specialty —Miami, FL
- $26 - $33 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid parental leave
- Paid holidays
2d
Administrative Assistant
AMIABLE HEALTH CONSULTING LLC —Miami, FL
- From $20 an hour
- Full-time
- Office
- Data entry
- Recruiting
Quick Apply
P/T Receptionist
City of Coral Gables —Coral Gables, FL
- $20 an hour
- Part-time
- Office
- Administrative experience
- High school diploma or GED
- Paid jury duty
- Military leave
5d
Retail Office Assistant
Rooms To Go —Miami, FL
- $14 - $16 an hour
- Full-time
- Computer literacy
- Office
- Microsoft Office
- Paid training
- Health insurance
13d
Administrative Assistant, Full Time
University of Miami —Miami, FL
- Temporary
- Office
- High school diploma or GED
- University
- Health insurance
- Dental insurance
Administrative Assistant
VIMAR TRANSPORTATION —Miami, FL
- $35,000 - $37,000 a year
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Health insurance
- 401(k)
Quick Apply
Construction Administrative Assistant
American Concrete Shell, Inc. —Miami, FL
- $25 - $30 an hour
- Full-time
- Microsoft Word
- Background check
- Spanish
Quick Apply
Front Desk Receptionist/Office Assistant
Prime Support Care, Inc —Miami, FL
- $16 an hour
- Full-time
- Google Workspace
- Writing skills
- Office
Quick Apply
7d
Office Assistant - Temp to Hire
BDO —Miami, FL
- $19.24 - $26.00 an hour
- Full-time
- Inventory management
- Office
- Administrative experience
- Employee stock ownership plan
- Opportunities for advancement
17h
Receptionist
Leon Medical Centers —Miami, FL
- High school diploma or GED
- Computer skills
- 1 year
6d
Executive Administrative Assistant
Miccosukee Resort & Gaming —Miami, FL
- $65,000 - $85,000 a year
- Full-time
- Mid-level
- Office
- Editing
Quick Apply
2d
Administrative Assistant- Condo
Castle Group —Miami Beach, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
22h
Administrative Assistant
City of Coral Gables —Coral Gables, FL
- $51,274.45 a year
- Full-time
- Research
- Office
- Finance
- AD&D insurance
- Disability insurance
6d
Administrative Assistant
Centurion Health —Doral, FL
- Full-time
- CPR Certification
- Microsoft Access
- Computer literacy
Quick Apply

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Administrative and Estimating Assistant

UV Fire Protection Systems Inc -
Hialeah, FL

Quick Apply

Job Details

Full-time
$14 - $18 an hour

Benefits

Paid holidays
401(k)
Paid time off
Parental leave
401(k) matching
Opportunities for advancement
Paid sick time

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Driver's License
Phone etiquette

Full Job Description

Benefits:

401(k)
401(k) matching
Company parties
Opportunity for advancement
Paid time off
Parental leave

About UV Fire Protection

UV Fire Protection Systems, Inc. provides fire protection inspection, maintenance, design, and installation services. We are a growing, team-oriented small business where employees work across departments, help solve problems, and contribute wherever support is needed.

Position Summary:

We are seeking an organized and dependable Administrative and Estimating Assistant to support our Estimating and Operations teams.

This is a cross-functional position that follows projects from the initial bid invitation through project award and turnover to Operations. The employee will help manage emails, download and organize bid documents, maintain CRM records, track deadlines, prepare administrative proposal documents, and collect required documentation for awarded projects.

The position will initially focus on estimating support but may transition into a more specialized department as the employee gains experience and our company’s needs evolve. Training will be provided.

Responsibilities:

Bid intake and administrative support

Monitor assigned email inboxes and identify time-sensitive bid invitations, addenda, requests, and project communications.
Download drawings, specifications, addenda, bid forms, and other project documents.
Create and maintain complete, consistently organized electronic bid folders.
Maintain bid calendars, deadlines, follow-up reminders, contacts, and project communications.
Enter and update leads, opportunities, contacts, bid status, due dates, and notes in the CRM.
Communicate professionally with clients, contractors, vendors, and internal team members.

Estimating and preconstruction support

Review bid packages for administrative completeness.
Identify submission instructions, deadlines, required forms, and missing documents.
Help estimators organize plans, specifications, takeoff files, vendor quotes, and proposal documents.
Prepare draft proposal packages and administrative forms using approved company templates.
Confirm that required attachments are included before proposals are submitted.
Track outstanding quotes, addenda, clarifications, and follow-up items.
Promptly communicate changes that could affect a bid.

Awarded-project and Operations support

Assemble organized turnover packages when projects are awarded.
Transfer proposals, scope information, plans, specifications, addenda, correspondence, and other bid records to Operations.
Create or update awarded-project records in the CRM and shared filing system.
Collect and prepare required documents such as W-9 forms, insurance certificate requests, licenses, vendor forms, subcontractor forms, safety documents, permits, and project contact information.
Support the tracking of RFIs, submittals, change-order documentation, inspections, schedules, material orders, and deliveries when assigned.
Route outstanding questions and action items to the appropriate Operations team member.

General company support

Take clear meeting notes and distribute summaries and action items.
Digitize and organize company records.
Help improve administrative and document-control processes.
Provide administrative support across departments as company priorities change.
Maintain confidentiality and follow company safety policies and professional standards.
Perform other related duties as assigned.

Qualifications

Proficiency with Microsoft 365, particularly Outlook, Word, and Excel.
Comfortable learning CRM, cloud-based filing, and construction-related software.
Strong written and verbal communication skills.
Professional email and telephone etiquette.
Excellent organization, accuracy, follow-through, and attention to detail.
Ability to manage several projects, priorities, and deadlines at the same time.
Ability to recognize urgent requests and ask for clarification when priorities conflict.
Dependable, adaptable, and willing to help across departments.
Able to work independently while remaining a collaborative team member.
Sound judgment when handling confidential company, customer, project, and employee information.
Reliable transportation and a valid driver’s license when travel or local errands are required.
Availability for occasional approved overtime or weekend work when business needs require it.

Preferred Qualifications

Previous administrative, estimating, construction, or project-coordination experience.
Experience maintaining a CRM or project database.
Experience downloading and organizing bid or construction documents.
Familiarity with construction drawings, specifications, proposals, RFIs, or submittals.

Construction or fire protection experience is helpful but not required. Training will be provided to the right candidate.

Training and Growth

The selected employee will receive training in:

Company systems and workflows
Bid intake and estimating support
Reading construction drawings, specifications, and project schedules
Fire protection terminology
Relevant NFPA standards
Project turnover and Operations documentation

This position offers an opportunity to develop broad experience and eventually transition into Estimating, Operations, Project Coordination, or another department based on performance, strengths, and company needs.

Benefits: Benefits eligibility begins after 12 months of employment and may include:

Paid personal time off
Unpaid personal time
Selected paid holidays
Paid sick days
401(k) eligibility in accordance with plan requirements
Additional benefits described during the offer process

Quick Apply

Refine Your Search

entry level office assistant jobs in miami fl

Administrative and Estimating Assistant

Administrative Assistant / Secretary (Clerical Support)

Administrative Assistant

PG Receptionist, Full-Time, M-F, 8:00am-4:30pm

Administrative Assistant

Administrative Assistant

Receptionist

Administrative Assistant

P/T Receptionist

Retail Office Assistant

Administrative Assistant, Full Time

Administrative Assistant

Construction Administrative Assistant

Front Desk Receptionist/Office Assistant

Office Assistant - Temp to Hire

Receptionist

Executive Administrative Assistant

Administrative Assistant- Condo

Administrative Assistant

Administrative Assistant

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