Top 1528 Facilities assistant Jobs in Miami Fl

Executive Personal Assistant
MAHLER PRIVATE STAFFING —Coconut Grove, FL
- $150,000 - $160,000 a year
- Full-time
- 7 years
- Research
- Office
- Dental insurance
- Paid time off
Full-Time Assistant Store Manager
Aldi —Miami, FL
- $26 - $27 an hour
- Full-time
- 18 years or older
- Merchandising
- Pass drug screening
- Paid parental leave
- AD&D insurance
Executive Assistant
NEP Group Inc. —Miami, FL
- Full-time
- 5 years
- Senior level
- Communication skills
Quick Apply
Full-time Primary School Teacher's Assistant
Fisher Island Day School —Miami Beach, FL
- From $20 an hour
- Part-time
- Background check
- School experience
- Classroom
- Health insurance
- Dental insurance
Quick Apply
Service Assistant, Miami
Lucid Motors —Miami, FL
- Extended hours
- 18 years or older
- Customer service
- Ability to walk for extended periods
- Paid holidays
- Disability insurance
Client Service Assistant - Immediate Start
Launch Point Group —Miami, FL
- $19 - $29 an hour
- Urgently hiring
- Office
- High school diploma or GED
- Organizational skills
- Paid training
- Opportunities for advancement
Quick Apply
4d
Office Assistant – Admin / Support
Coalition Technologies —Miami, FL
- $24 - $29 an hour
- Full-time
- Google Workspace
- Administrative experience
- QuickBooks
- Profit sharing
- Health insurance
Quick Apply
10h
Entry Level Customer Service Assistant
Launch Point Group —Miami, FL
- $20 - $29 an hour
- Full-time
- High school diploma or GED
- Communication skills
- Entry level
- Paid training
- Opportunities for advancement
Quick Apply
12d
UMH - Nursing Assistant (U) Periop Services / Surgery , Full-Time
University of Miami —Miami, FL
- Weekends as needed
- Surgery
- High school diploma or GED
- Operating room
- Health insurance
- Dental insurance
9d
Nursing Assistant (U), Periop Services / Surgery, Full-Time
University of Miami —Miami, FL
- Full-time
- Vital signs
- Surgery
- High school diploma or GED
- Health insurance
- Dental insurance
Office Assistant
PALERMO LAKES INC —Miami, FL
- $23.34 an hour
- Part-time
- Spanish
- Microsoft Outlook
- English
Quick Apply
Certified Nursing Assistant 1(H), UMHC-SCCC - Perio-Op & Surgery Center, Full-Time
University of Miami —Miami, FL
- Full-time
- Vital signs
- High school diploma or GED
- CNA
- Health insurance
- Dental insurance
Office Assistant Full Time Sleep Center Bascom Palmer Eye Institute Miami, FL
University of Miami —Miami, FL
- Full-time
- Office
- High school diploma or GED
- 1 year
- Health insurance
- Dental insurance
OR Service Assistant I
Cleveland Clinic —Weston, FL
- Full-time
- Surgery
- BLS Certification
- High school diploma or GED
4d
Nursing Assistant (U), Periop Services / Surgery / OR, Full-Time
University of Miami —Miami, FL
- Weekends as needed
- Surgery
- High school diploma or GED
- Operating room
- Health insurance
- Dental insurance
Care Assistant - 5 Tower (Full Time, Nights)
Nicklaus Children's Hospital —Miami, FL
- Full-time
- Vital signs
- Hospital
- Computer literacy
Office Cleaner / Household Assistant — Part-Time or Full-Time
Voyager Home Healthcare —Miami, FL
- $18 - $22 an hour
- Part-time
- Microsoft Word
- Background check
- Research
- On-the-job training
Quick Apply
4d
ADMINISTRATIVE SUPPORT ASSISTANT II
Broward County Public Schools —Miramar, FL
- $18.22 - $28.94 an hour
- 5 years
- Computer literacy
- Mid-level
1d
ADMINISTRATIVE SUPPORT ASSISTANT III
Broward County Public Schools —Miramar, FL
- $19.55 - $29.97 an hour
- Bilingual
- School experience
- Computer literacy
12d
Administrative Assistant / Secretary (Clerical Support)
Orthopedic Health Center —North Miami Beach, FL
- $20 - $24 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- No experience needed
- Profit sharing
- Health insurance
Quick Apply

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facilities assistant jobs near miami fl

Executive Personal Assistant

MAHLER PRIVATE STAFFING -
Coconut Grove, FL

Apply Now

Job Details

Full-time
$150,000 - $160,000 a year

Benefits

Dental insurance
Paid time off
Vision insurance

Qualifications

Confidential information handling
Executive administrative support
Productivity software
Technical Proficiency

Full Job Description

Executive Personal Assistant | Family Office & CEO Support

Coconut Grove, FL

We are seeking an experienced Executive Personal Assistant to support the CEO of a growing Family Office and their family. This hybrid role combines executive, personal, household, and family support and requires someone who is equally comfortable navigating business and personal responsibilities. Prior Family Office experience, sound judgment, and a proactive, service-oriented approach are essential.

The ideal candidate is smart, dynamic, and relationship-oriented, with a naturally extroverted personality and the ability to thrive in a collaborative environment. Highly organized, discreet, and adaptable, they will serve as a trusted partner to the principal and his family while contributing positively to a growing office culture.

Responsibilities

Skillful management of a dynamic calendar
- Coordinate meetings, handling scheduling, technology setup, and correspondence
- Prioritize competing demands, anticipate needs, and optimize day-to-day efficiency for the CEO
- Make reservations and schedule appointments
- Coordinate business, family, and school calendars
Manage day-to-day administrative operations for a growing Family Office, ensuring the office runs smoothly and efficiently, including oversight of phones, mail, supplies, and office logistics
Arrange all aspects of business, personal, and family travel (domestic and international)
Prepare expense reports, presentations, correspondence, and other business and personal documents
Handle confidential communications and correspondence with discretion and professionalism
Support household logistics, vendor management, inventory, and residential projects, including renovations and construction-related coordination as needed
Coordinate with Family Office staff, household staff, and vendors, including meeting vendors at the residence as needed
Maintain professional and personal contact databases
Assist with business, Family Office, household, and special projects
Support family logistics and scheduling as needed
Manage invitations, charitable requests, gifting, holiday cards, seasonal dcor, and special occasions
Perform research, gather pricing quotes, and run errands as needed

Qualifications

Minimum seven years' experience supporting a Family Office, private principal, founder, CEO, or UHNW family
Prior Family Office experience strongly preferred
Excellent verifiable references
Undergraduate degree or equivalent professional experience
A natural "can-do" attitude toward a wide variety of tasks
Exceptional communication, interpersonal, and organizational skills
Reliable, proactive, with a strong work ethic
Naturally outgoing, engaging, and relationship-oriented, with the ability to positively contribute to a collaborative office culture.
Discreet and capable of maintaining strict confidentiality
Skilled in problem-solving and adaptable to frequent changes
Proficient in Microsoft Office Suite and generally tech savvy

Compensation and Terms

Base compensation $150,000 to $160,000 commensurate with qualifications and experience.
General work schedule is Monday to Friday, 9:00 AM to 5:00 PM, with flexibility for occasional early or late starts
Excellent benefits package includes an annual discretionary bonus, excellent health/dental/vision insurance, PTO, sick days, and NYSE holidays.

#indhp

Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.

Apply Now

Refine Your Search

facilities assistant jobs in miami fl

Executive Personal Assistant

Full-Time Assistant Store Manager

Executive Assistant

Full-time Primary School Teacher's Assistant

Service Assistant, Miami

Client Service Assistant - Immediate Start

Office Assistant – Admin / Support

Entry Level Customer Service Assistant

UMH - Nursing Assistant (U) Periop Services / Surgery , Full-Time

Nursing Assistant (U), Periop Services / Surgery, Full-Time

Office Assistant

Certified Nursing Assistant 1(H), UMHC-SCCC - Perio-Op & Surgery Center, Full-Time

Office Assistant Full Time Sleep Center Bascom Palmer Eye Institute Miami, FL

OR Service Assistant I

Nursing Assistant (U), Periop Services / Surgery / OR, Full-Time

Care Assistant - 5 Tower (Full Time, Nights)

Office Cleaner / Household Assistant — Part-Time or Full-Time

ADMINISTRATIVE SUPPORT ASSISTANT II

ADMINISTRATIVE SUPPORT ASSISTANT III

Administrative Assistant / Secretary (Clerical Support)

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