Top 12 Facilities coordinator Jobs in Miami Fl

Facilities Office Coordinator (Full Timne, Days)
Nicklaus Children's Hospital —Miami, FL
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Coordinator, Workplace Solutions
Royal Caribbean Group —Miami, FL
- Full-time
- Mid-level
- Office
- High school diploma or GED
6d
Project Coordinator - Facilities Operations & Planning (H)
University of Miami —Miami, FL
- Full-time
- Hybrid work
- Construction site
- Mid-level
- University
- Health insurance
- Dental insurance
7d
Coordinator Facilities Planning II - Tampa
Florida International University —Miami, FL
- $82,000 a year
- Online Application
- Background check
- Pass drug screening
- Mid-level
Facilities Maintenance Coordinator - Aventura
RED APPLE SERVICES LLC —Aventura, FL
- Overtime
- Classroom
- Basic math
- Mid-level
Facilities Coordinator
CBRE —Miami, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
Coordinator Recreation (Multiple Vacancies)
Broward College —Pembroke Pines, FL
- $42,320 - $49,726 a year
- Weekends as needed
- Background check
- Mid-level
- University
- Wellness program
- Paid parental leave
2d
Distribution Center & Facilities Project Coordinator
JEG & SONS INC —Hollywood, FL
- Office
- 3 years
- Plumbing
Recreation Program Coordinator
City of Fort Lauderdale, FL —Fort Lauderdale, FL
- $45,649.34 - $70,739.55 a year
- Full-time
- Pass drug screening
- Mid-level
- 3 years
- Disability insurance
- Health insurance
18h
MDS Coordinator – Skilled Nursing Facility (SNF) - 3623701
Apex Healthcare —Hialeah, FL
- $40 - $50 an hour
- Full-time
- Skilled nursing facility
- RN License
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
5h

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Facilities Technician
CorTech —Miami, FL
Experience with Industrial plant electrical wiring and code requirements, troubleshooting, machine mechanical and electrical operation.
$31.97 an hour
The Luxury Hotel - Engineer
Brickell Arch Hotel Luxury by Marriott —Miami, FL
Troubleshoot and repair facilities equipment using schematics, electrical work, plumbing techniques, welding, and hand tools.
$20 - $21 an hour
Quick Apply
8d

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Athletics Facilities Coordinator
Otterbein University —Westerville, OH
Hire, train, supervise, and evaluate student workers assigned to front desk and facilities operations. Bachelor’s degree in a related field preferred.
8d
Facilities Coordinator
Anchor Health Services —Columbus, OH
In this pivotal role, you will manage a team responsible for maintaining mechanical, electrical, plumbing, and HVAC systems, ensuring all facilities operate…
$25 - $30 an hour
Quick Apply
3d

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Facilities Office Coordinator (Full Timne, Days)

Nicklaus Children's Hospital -
Miami, FL

Apply Now

Job Details

Qualifications

Customer communication
Task prioritization

Full Job Description

Description

Job Summary

Coordinates daily administrative and operational work for the Facilities Department by managing intake, prioritization, assignment and follow-up of Service Now work order system requests. Serves as a central point of contact for emergency and non-emergency facilities issues, ensuring timely communication, escalation, and dispatch based on established priority levels and operational impact. Maintains departmental logs, compliance documentation, and shift handoff records. Supports preventive maintenance scheduling follow-up, vendor and contractor badge documentation, purchase requisitions, invoice inquiries, office supplies coordination, and prepares routine productivity, medical gas, work orders and readiness reports. Assists with outage communications, inspections readiness, and customer service follow-up to support safe, efficient, and compliant facilities operations across the organization.

Job Specific Duties

Coordinates a high-volume incoming call center function by receiving, triaging, prioritizing, and routing facilities-related calls in a professional respectful and customer-focused manner. Creates, updates, monitors and distributes work orders in the proper electronic system. Helps ensure requests are accurately documented, appropriately assigned and tracked through completion, and provides customer service, status updates, and service recovery when appropriate.
Coordinates emergency communications and dispatches mechanics for urgent as needed issues including emergency work orders, fire alarms, elevator entrapments, and similar events. Communicates all crisis conditions to Leadership following the emergency tree call out process.
Complies, validates and distributes monthly work order productivity report and response report to Leadership for review, follow up and operational planning.
Assists visitors and vendors with directions on how to get to NCHS facilities.
Receives and relays commands, information, and requests using two-way radios; performs daily radio checks with mechanics and supervisors to support communication readiness.
Completes shift handoff checklists and maintains comprehensive documentation of life safety events, utility management interruptions, alarms, major issues, and other significant operational occurrences. Ensures all events are accurately recorded in the appropriate logs, including the Events Compliance Log, and follows through on related notifications and required actions. Additionally, maintains an organized and up-to-date filing system.
Assists with requisitioning of purchase orders coordinating office supplies inventory and supporting routine invoice and receipt follow-up for each departmental purchase.
Coordinates vendors and contractors badge request documentation, compliance records, access-related paperwork and renewal follow ups.
Promotes participation in NCHS special events and activities. Coordinates departmental special events and activities.
Coordinates follow-up for preventive maintenance scheduling, vendor visits, open service requests, open work orders, response times, and aging items; follows up with facilities staff, vendors, and requestors regarding status, delays, and completion updates to support timely completion and continuity of operations.
Supports planned outage and utility interruption communications by helping prepare notices, update affected departments and maintain documentation of event timelines and recovery status.
Assists readiness for inspections, audits, and accreditation review by organizing facilities documentation, logs and support materials.
Serves on the Disaster Readiness Team and Hurricane Team A/B.

Qualifications

Minimum Job Requirements

1-3 years of experience in facilities operations, hospital operations, dispatch, service coordination, or related operational environment
Prior Customer Service experience

Knowledge, Skills, and Abilities

Associate degree in business, facilities, healthcare administration, or related field is preferred.
Able to comprehend verbal and written instructions and communicate clearly with leaders, staff, vendors, contractors, patients and visitors.
Able to relate cooperatively and constructively with vendors, contractors, coworkers and other stakeholders while supporting a customer-focused environment.
Ability to prioritize competing requests, apply established escalation protocols, and use sound judgement when issues affect life safety, patient care, or business operations.
Excellent customer service, follow-up, and recovery skills with strong attention to detail.
Computer literate and able to learn new software, electronic work order systems and reporting tools.
Proficient in Microsoft Office, including outlook, word, and excel, with the ability to prepare routine reports and mainatain accurate records.

Job:

Clerical/Administrative

Department:

FACILITIES-OPERATIONS-2100-834001

Job Status:

Professional

Apply Now

Refine Your Search

facilities coordinator jobs in miami fl

Facilities Office Coordinator (Full Timne, Days)

Coordinator, Workplace Solutions

Project Coordinator - Facilities Operations & Planning (H)

Coordinator Facilities Planning II - Tampa

Facilities Maintenance Coordinator - Aventura

Facilities Coordinator

Coordinator Recreation (Multiple Vacancies)

Distribution Center & Facilities Project Coordinator

Recreation Program Coordinator

MDS Coordinator – Skilled Nursing Facility (SNF) - 3623701

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