Top 664 Office assistant Jobs in Miami Fl

Senior Executive Assistant
Bioresearch Partner —Miami, FL
- $60,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Paid time off
Quick Apply
7d
Personal Executive Assistant to President
Confidential —Miami, FL
- From $73,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Executive Assistant
Confidencial —Miami, FL
- $80,000 - $90,000 a year
- Full-time
- Spanish
- Google Workspace
- 5 years
Quick Apply
Administrative Assistant (Independent Contractor)
EMPOWERING YOUTH INC. —Miami, FL
- $18 an hour
- Full-time
- Bilingual
- Background check
- Google Workspace
Quick Apply
5d
Commercial Property Administrative Assistant
Westminster Management —Miami, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Health savings account
- Health insurance
Quick Apply
Operations Clerk | Office Assistant
AAA Cooper Transportation (ND) —Miami, FL
- $22.50 an hour
- Urgently hiring
- Office
- Communication skills
- Entry level
- Health savings account
- AD&D insurance
Quick Apply
22h
Office Assistant
PALERMO LAKES INC —Miami, FL
- $23.34 an hour
- Part-time
- Spanish
- Microsoft Outlook
- English
Quick Apply
Administrative Assistant
PISTORINO & ALAM CONSULTING ENGINEERS INC —South Miami, FL
- $26.50 - $31.25 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Excel
Quick Apply
12d
Front Desk Receptionist
Assembly Hair Salon —Miami, FL
- $22 - $25 an hour
- Part-time
- Bilingual
- Background check
- Google Workspace
- Employee discount
- Professional development assistance
Quick Apply
6d
Administrative Assistant
Pistorino and Alam Consulting Engineers —South Miami, FL
- $26.44 - $28.84 an hour
- Full-time
- Bilingual
- Google Workspace
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
11d
Receptionist
Bond Plumbing Supply, Inc. —Miami, FL
- $14.00 - $16.50 an hour
- Email
- Bilingual
- Spanish
- Inventory management
- Paid holidays
- Health insurance
Quick Apply
11d
Front Desk Receptionist Flexible Weekends, nights and Holidays
FastCare LLC —Miami Beach, FL
- Up to $17 an hour
- Overtime
- Bilingual
- Spanish
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Executive Personal Assistant
MAHLER PRIVATE STAFFING —Coconut Grove, FL
- $150,000 - $160,000 a year
- Full-time
- Hybrid work
- 7 years
- Research
- Office
- Dental insurance
- Paid time off
Office Administrator
VALCOURT EXTERIOR BUILDING SERVICES OF FLORIDA L C —Miami, FL
- Full-time
- Customer service
- 5 years
- Mid-level
Quick Apply
Administrative Assistant - Sales
Uline —Davie, FL
- Full-time
- Microsoft Excel
- Pass drug screening
- Office
- Paid holidays
- Health insurance
Branch Office Administrator
Edward Jones —Coral Gables, FL
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Secretary (Sheriff's Office)
Miami-Dade County —Doral, FL
- $38,405.23 - $64,829.73 a year
- Full-time
- High school diploma or GED
- 1 year
- Entry level
5d
Administrative Assistant
Liberty Mission Critical Services, LLC —Miami, FL
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Writing skills
- Opportunities for advancement
Quick Apply
Front Desk Receptionist
Contentizer —Miami, FL
- $18 - $27 an hour
- Full-time
- Computer literacy
- Office
- High school diploma or GED
- Paid training
- Dental insurance
Quick Apply
Receptionist, Physician Group, Full-Time, Days, 8:30am-5:00pm
Jackson Health —Miami, FL
- Full-time
- High school diploma or GED
- Children
- Entry level
Quick Apply

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Senior Executive Assistant

Bioresearch Partner
Miami, FL

Quick Apply

Job Details

Full-time
$60,000 - $75,000 a year
7 days ago

Benefits

Paid time off

Qualifications

Employee onboarding
Microsoft Excel
Filing
Executive administrative support
Human resources
Data entry
Payroll
Multi-line phone systems
Productivity software
Video conferences (communication methods)
Onboarding process management

Full Job Description

Job Overview

We are seeking a dynamic and highly organized Senior Executive Assistant to provide exceptional support to our executive leadership team. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and facilitating effective communication across departments. The ideal candidate will also have Human Resources and Payroll experience, assisting with employee onboarding, personnel records, benefits administration, payroll processing, and HR compliance. The ideal candidate will demonstrate proactive problem-solving, impeccable organizational skills, and a positive attitude to help drive the company's strategic initiatives forward. If you thrive in a fast-paced environment and excel at multitasking with precision, this opportunity is perfect for you!

Responsibilities

Manage and coordinate comprehensive calendars for C-suite executives, including scheduling meetings, appointments, and business travel arrangements with attention to detail and flexibility.
Prepare, proofread, and transcribe documents, reports, presentations, and correspondence using Microsoft Office Suite and Google Workspace tools.
Organize and facilitate company events, meetings, and conferences from planning through execution to ensure seamless experiences.
Handle confidential information with discretion while maintaining the highest standards of professionalism.
Assist with Human Resources functions, including onboarding new employees, maintaining personnel files, tracking employee records, benefits administration, and ensuring compliance with company policies.
Process and coordinate payroll, including timesheet review, payroll data entry, maintaining payroll records, and working with payroll providers to ensure timely and accurate employee compensation.
Assist with bookkeeping tasks such as expense tracking, invoice processing via DocuSign, and basic QuickBooks data entry to support financial accuracy.
Coordinate project activities across teams by tracking deadlines, managing documentation, and ensuring timely completion of deliverables.
Support office management duties, including filing systems, front desk responsibilities, managing multi-line phone systems, and overseeing office supplies inventory.
Collaborate effectively with internal teams and external partners to streamline processes and enhance productivity.
Use video conferencing software for remote meetings and ensure technical setup is flawless for presentations and virtual collaborations.

Experience

Proven experience as an Executive Assistant or Personal Assistant supporting senior management or C-suite executives in a fast-paced environment.
Minimum of 2–3 years of Human Resources experience, including employee onboarding, personnel documentation, benefits administration, and HR compliance.
Experience processing payroll and working with payroll software such as Paychex, ADP, Paylocity, or similar payroll systems.
Knowledge of federal and state employment laws, payroll regulations, and HR best practices is preferred.
Demonstrated expertise in calendar management, travel arrangements, event planning, and project coordination.
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), productivity software, and video conferencing tools.
Skilled in handling confidential information with integrity while maintaining excellent phone etiquette and professional communication skills.
Familiarity with bookkeeping software such as QuickBooks; experience with data entry and basic accounting procedures is preferred.
Exceptional organizational skills with the ability to prioritize tasks efficiently while managing multiple projects simultaneously.
Excellent written and verbal communication skills, with strong proofreading and document preparation abilities.
Ability to maintain strict confidentiality while working with executive, employee, HR, and payroll information.

Join us as a Senior Executive Assistant and become an integral part of our growing team. Bring your expertise in executive support, Human Resources, payroll administration, and project management to help our organization operate efficiently while advancing your career in a rewarding and collaborative environment.

Pay: $60,000.00 - $75,000.00 per year

Benefits:

Paid time off

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in miami fl

Senior Executive Assistant

Personal Executive Assistant to President

Executive Assistant

Administrative Assistant (Independent Contractor)

Commercial Property Administrative Assistant

Operations Clerk | Office Assistant

Office Assistant

Administrative Assistant

Front Desk Receptionist

Administrative Assistant

Receptionist

Front Desk Receptionist Flexible Weekends, nights and Holidays

Executive Personal Assistant

Office Administrator

Administrative Assistant - Sales

Branch Office Administrator

Secretary (Sheriff's Office)

Administrative Assistant

Front Desk Receptionist

Receptionist, Physician Group, Full-Time, Days, 8:30am-5:00pm

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