This position will directly assist the CFO with day-to-day tasks to optimize the financial processes of the Bay Mills Indian Community (BMIC). This position will also assist the Controllers, as needed.
ESSENTIAL FUNCTIONS:
- Schedules appointments, maintains notes and lists of tasks, and otherwise relieves the CFO of clerical work and minor administrative tasks.
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Ensures the CFO office space is maintained and organized.
- Answers calls, as needed, and assists the CFO with responding promptly.
- Greets visitors, ascertains the nature of business, and coordinates visitors to the appropriate person.
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Attends monthly grant financial meetings with the CFO & Grants Management to take notes on the current financial position for all the grant & contract programs.
- Assists the CFO with credit applications, bank signature cards, credit card applications, office meeting agendas, notes, paper filing, and digital record keeping.
- Assists the CFO with coordination and event planning.
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This position will attend all meetings with the CFO to take notes as the group runs through the financials and identifies any action items.
- Assist the Accounting department with requests from the auditors to ensure timely submission of the information, at the direction of the CFO and Controllers.
- Maintain organizational files and records.
- Other duties may be assigned within the scope and complexity of this position’s essential functions.
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Must attend all mandatory trainings offered through the Human Resources Department and/or Department Director.
PHYSICAL REQUIREMENTS:
While performing the duties of this job, the employee is regularly required to sit with occasional walking and standing. Occasionally, the employee must bend, squat, crouch, balance, climb to a height of 2ft, reach above shoulder level, kneel, and push/pull. The employee must occasionally lift and/or move up to 10 pounds. The employee must be able to use both hands for repetitive action such as firm grasping
POSITION REQUIREMENTS:
1. High School Diploma or equivalent, required. Associate's degree preferred.
2. Working knowledge of general office practice and accepted accounting principles. 3-5 years of assistant administration experience required.
3. Strongly organized person with strong typing skills and excellent interpersonal skills.
4. Must possess a personable, customer service attitude along with organizational ability to handle multiple tasks simultaneously.
5. Excellent communication skills required.
6. Must have an excellent past work record.
7. To perform this position successfully, an individual must be able to perform each function listed under the essential functions and physical demands categories of this position description.
WORK SCHEDULE:
Full-time; 52 weeks per year. In addition to regular business hours, the person in this position must be flexible around the needs of the employer, which may include occasional evening and/or weekend hours or occasional travel for employer business.
DISCLAIMER:
This job description is intended to summarize the type and level of work performed by the incumbent and is not an exhaustive list of duties, responsibilities, and requirements. Bay Mills reserves the right to change, add, or reassign job duties or combine positions, or portions thereof, at any time. This job description is not an employment agreement or contract. This job description may be updated based on the needs of the employer.
