Commercial Loan Documentation Specialist
Non-Exempt - Grade Level 4
Equal Employment Opportunity
Corporate Values & Mission
“Provide superior service, quality advice and show utmost respect to everyone we meet.”
General Summary
Perform a variety of clerical support services, including numerous duties which facilitate and safeguard the lending function.
Reports To: VP Commercial Loan Operations and/or AVP Commercial Loan Operations Manager
Essential Duties and Responsibilities
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Prepare commercial loan documents (including SBA, FmHA, participation, construction, letters of credit, etc.)
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Order supporting documents – UCC searches, business registrations, certificates of good standing, credit reports, title work, resolutions, surveys, etc.
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Meet with customers to close various types of loans.
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Complete follow-up to loan terms and conditions post-closing – title policies, mortgage recordings, insurances, etc.
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Prepare loan extensions and amendments
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Maintain credit and collateral files
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Perform steps necessary to finalize closed/paid loans – discharges, releases, terminations, etc.
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Handle notices, correspondence, and reporting requirements appropriately and in a timely manner.
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Customer Service – transaction processing, loan inquiries, etc.
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Assist Loan Officers and others in the department as requested.
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Assist supervisor in managing loan pipeline and perform pre-closing documentation reviews to ensure accuracy of documents
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Timely identification and of CRA and HMDA loans. CRA Loans entered on CRA Relief at least quarterly
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Training of new employees on commercial loan documentation and procedures
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Additional responsibilities as assigned.
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Be familiar with and comply with the provisions of the Bank Secrecy Act and USA PATRIOT Act as they relate to the functions of this position. Complete all required reports related to those acts and reports any observed violations or potential violations of those acts to a supervisor or other appropriate bank officer.
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Be familiar with and comply with all federal and state banking regulations as applicable.
Qualifications
To perform this job successfully, an individual in this position must be able to perform each of the above essential duties satisfactorily and exhibit the values of the Company. In addition, the requirements listed below are representative of the knowledge, skill and/or ability required.
Experience and/or Education
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High School Diploma or Equivalent
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Minimum one (1) to two (2) years Commercial Loan Documentation experience
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Knowledge of business entity documents including corporations, LLC’s, partnerships, etc.
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Computer knowledge - Windows, Microsoft Office, Word, Excel, miscellaneous software applications (basic working knowledge)
Competencies
In addition to the Corporate Core Competencies, individuals in this position are expected to exhibit the following:
Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings. Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data accurately; able to read and interpret written information.
Analytical – Synthesizes complex and diverse information; collects and researches data; uses intuition and experience to complement data.
Technical Skills – Assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others. Has a thorough understanding of underwriting, coverages and rating procedures.
Quality – Demonstrates accuracy and thoroughness; monitors own work to ensure quality.
Quantity – Meets productivity standards; completes work in a timely manner; strives to increase productivity; works quickly.
Adaptability – Adapts to changes in work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays or unexpected events.
Dependability – Follows instructions; responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
Initiative – Undertakes self-development activities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.
Physical Demands and Work Environment
Ability to work in an office environment which may include many hours of computer and telephone usage. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.
By signing below, I acknowledge and understand the expectations and requirements of my role and agree to meet these duties to the best of my ability.
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Employee Signature Date
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Employee Name Printed (please print legibly)
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Supervisor Signature Date
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Human Resources Signature Date
1.31.25
