Job Summary: Under limited supervision, uses intermediate skills obtained through experience and training to provide timely, efficient and high-quality accounting, financial and consulting services to non-profit organizations. Independently manages and maintains client relationships and performs duties and responsibilities with little direction and oversight. Regularly reviews the work of Internal Accounting Operations team members. Completes general ledger entries and work papers, and supports Controllers/Fiscal Directors/Chief Financial Officers (CFO) with budgets and financial reporting. Identifies and recommends solutions to moderately complex problems. Regular and extensive contact with internal team members and external customers is required in order to meet objectives.
Essential Duties and Responsibilities:
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Prepares financial statements and reports relating to financial performance. Completes variance analyses comparing to prior periods and budget.
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Reviews and reconciles accounting transactions for proper classification in accordance with generally accepted accounting principles (GAAP), applicable federal regulations and performance standards and agency contract requirements as appropriate.
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Review accounts payable, payroll and accounts receivable accounting detail.
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Performs monthly close processes. Compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, documenting business transactions.
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Creates and posts accrual journal entries for revenue and expense accounts as applicable.
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Creates and posts adjusting journal entries as needed.
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May regularly meet and/or interact with clients.
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May address issues and/or questions related to the monthly financial operating results and provide analysis of actual vs. budget variances. May provide information to Controller/CFO where applicable.
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Prepare and provide various adhoc reports as required.
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Establish, maintain, foster and develop a professional relationship with clients.
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Prepares reconciliations of general ledger accounts and ensures timely resolution of outstanding issues.
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Prepares supporting scheduled for quarterly reviews and annual audits.
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May assist with maintaining and verifying program inventory.
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May monitor partner and agency non-federal cash and in-kind contributions to ensure revenue targets are met.
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May prepare client billings, including grant billing, and bank reconciliations as needed.
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May prepare supporting documentation for cost settlements/reports, if applicable.
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May prepare federal tax forms 990, and other regulatory reporting and obtain and review supporting documentation.
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May review and reconcile W-2’s and 1099’s.
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May prepare and deliver written and oral presentations to client management as needed.
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Remains current in non-profit accounting and GAAP accounting rules, regulations, policies and techniques as well as all grant provisions and contractual terms for client programs as applicable.
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Maintains regular and consistent attendance.
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Operates standard office equipment and uses required software applications.
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Performs other duties and responsibilities as assigned.
Knowledge, Skills, and Abilities:
Knowledge of:
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Fundamental concepts, practices and procedures of work paper preparation and general ledger management.
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Fundamental concepts, practices and procedures of monthly reporting.
Skill in:
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Operating standard office equipment and using required software applications, including Microsoft Office.
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Operating accounting software systems. Knowledge of Financial Edge preferred.
Ability to:
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Maintain the confidentiality of information acquired related to clients.
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Partner with other functional areas to accomplish objectives.
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Facilitate meetings, ensuring that all viewpoints, ideas and problems are addressed.
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Gather information, identify linkages and trends and apply findings to assignments.
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Attend to detail while maintaining a big picture orientation.
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Interpret and apply policies and identify and recommend changes as appropriate.
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Organize and prioritize multiple tasks and meet deadlines.
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Communicate effectively, both verbally and in writing.
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Work independently as well as collaboratively within a team environment.
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Handle stressful situations and provide a high level of customer service in a calm and professional manner.
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Establish and maintain effective working relationships at all levels of the organization.
Educational/Previous Experience Requirements:
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Minimum Degree Required: None. Bachelor’s degree preferred
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Required Disciplines:
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Accounting, Finance or a related field
~and~
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None. 1 - 3 years of 3 years of professional level Accounting experience preferred. Non profit experience a plus. Any equivalent combination of experience, education, and/or training approved by Human Resources.
Licenses/Certifications:
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Licenses/Certifications Required at Date of Hire:
Working Conditions:
Hours: Normal business hours. Some additional hours may be required.
Travel Required: local travel only. Amount varies based on client need. Regular and continuous presence at client locations may be required.
Working Environment: Climate controlled office environment during normal business hours.
Physical Requirements:
Sitting
Up to 7 hour(s) per day
Lifting
Up to .5 hour(s) per day
Walking
Up to 2 hour(s) per day
Up to 50 max. pounds**
Standing
Up to 4 hour(s) per day
Pushing
Up to .5 hour(s) per day
Bending
Up to 1 hour(s) per day
Up to 50 max. pounds**
Squatting
Up to 1 hour(s) per day
Pulling
Up to .5 hour(s) per day
Stooping
Up to 1 hour(s) per day
Up to 50 max. pounds**
Reaching
Up to 2 hour(s) per day
Climbing
Up to .5 hour(s) per day
Balancing
Will not generally apply
Stairs
Up to .5 hour(s) per day
Twisting
Up to 1 hour(s) per day
Ladder
Will not generally apply
Crawling
Will not generally apply
Step-stool
Will not generally apply
Kneeling
Up to 1 hour(s) per day
Excessive heat
Will not generally apply
Typing
Up to 4 hour(s) per day
Excessive cold
Will not generally apply
Data Entry
Up to 4 hour(s) per day
Dust
Will not generally apply
Humidity
Will not generally apply
Loud Noise
Will not generally apply
Hands in Water
Will not generally apply
Unusual hearing or vision demands:
None specified
Other physical demands or notes:
** Employees should not attempt to lift, pull or push a load in excess of 50 lbs. without assistance. Care should always be taken when lifting, pushing or pulling in an awkward position.
Last updated: November 17, 2023
DISCLAIMER
The preceding job description has been designed to indicate the general nature of work performed; the level of knowledge and skills typically required; and usual working conditions of this position. It is not designed to contain, or be interpreted as, a comprehensive listing of all requirements or responsibilities that may be required by employees in this position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employee Signature: ________________________________________________ Date: __________________
