Top 117 Administrative assistant Jobs in Middleburg, Fl

Administrative Assistant
FirstService Residential —Saint Johns, FL
- $21 - $25 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
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5d
Property Operations Assistant
CS3 Management —Middleburg, FL
- $35,000 - $50,000 a year
- Full-time
- Background check
- Inventory management
- Computer literacy
- Employee discount
- Opportunities for advancement
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3d
HR Administrative Assistant
KLS MARTIN LP —Jacksonville, FL
- Full-time
- Inventory management
- Writing skills
- Basic math
- Paid parental leave
- Parental leave
Office Coordinator
Olympus Insurance Company —Jacksonville, FL
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Disability insurance
Quick Apply
17h
Contracts and Admin Specialist
CTI Resource Management —Jacksonville, FL
- $62,500 a year
- Full-time
- Background check
- Customer service
- Mid-level
- Paid jury duty
- Health insurance
Administrative Assistant
Orthotic & Prosthetic Clinics of America Jacksonville —Jacksonville, FL
- $18 - $23 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Writing skills
- Paid time off
Quick Apply
Warehouse Office Support
Home Depot —Jacksonville, FL
- Entry level
Executive Assistant
UF Health —Saint Johns, FL
- Full-time
- Microsoft Outlook
- Customer service
- Mid-level
Office Administrative Specialist
DMTM Enterprises Inc. —Jacksonville, FL
- $19 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Dental insurance
- Paid time off
Quick Apply
6d
Hospital Unit Secretary
HCA Florida Orange Park Hospital —Orange Park, FL
- Full-time
- Surgery
- Medical-Surgical
- Entry level
- Employee stock purchase plan
- Disability insurance
Quick Apply
5d
ADMINISTRATIVE ASSISTANT I - 64029787
The State of Florida —Jacksonville, FL
- $34,760 - $45,000 a year
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Dental insurance
Administrative Assistant
North Florida Rehabilitation Hospital —Jacksonville, FL
- Full-time
- Hospital
- Customer service
- Computer literacy
Quick Apply
8d
Front Desk/Administrative Assistant
FirstService Residential —Saint Augustine, FL
- $21 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
14d
Administrative Assistant - Operations & Supply Chain
Fanatics Commerce —Jacksonville, FL
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Merchandising
Quick Apply
13d
Administrative Coordinator - IDEA River Bluff (Immediate Opening)
IDEA Public Schools —Jacksonville, FL
- $20.34 - $25.42 an hour
- Urgently hiring
- Background check
- Mid-level
- Office
- 403(b) matching
- Disability insurance
Office Administrative Assistant
Precise Cabling Inc —Jacksonville, FL
- $15 - $25 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Paid time off
Quick Apply
2d
Executive Assistant, CPO
Wounded Warrior Project —Jacksonville, FL
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Marketing
- Health insurance
- Dental insurance
Administrative Assistant, Brooks Physician Services, Full-time
BROOKS REHABILITATION —Jacksonville, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
- Paid time off
- Employee discount
Quick Apply
1d
Workplace Experience Coordinator/Admin
CBRE —Jacksonville, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
7d
Administrative Assistant
Coastal Pines Behavioral Health —Saint Augustine, FL
- Full-time
- Databases
- High school diploma or GED
- Team management
- Paid holidays
- Health insurance
17h

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Administrative Assistant

FirstService Residential -
Saint Johns, FL

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Job Details

Full-time
$21 - $25 an hour
5 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
Vision insurance
401(k) matching

Qualifications

Office supply management
Customer records maintenance
Computer operation
Office activity coordination
Safety protocol adherence
Phone communication
Inventory records
5 years
Computer literacy
Greeting customers
Filing
Mail distribution
Financial management report preparation
Mid-level
Windows
Administrative experience
Meeting scheduling
Invoice payment processing
Employee attendance management
Database management
Property management bookkeeping
Records management
Data management
Maintenance records management
Driving
Mail management
Desktop applications
Office supply ordering
Payroll
Purchasing

Full Job Description

Description

Job Overview:
As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.

Your Responsibilities:

Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires.
Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval.
Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.
Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
Sets up meetings for Board Approval process.
Keeps packages updated with new memos and policies as required.
Prepares any resident information packages that require Board approval, (i.e., Architectural Modification).
Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.
Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures.
Follows safety procedures and maintains a safe work environment.
Demonstrates excellent customer service, communication, and time management skills.
Proofreads the monthly newsletter, assists with weekly communication.
Maintains daily log, records, and forms.
Monitors and controls access to the building.
Greets and directs residents, guests, and invitees.

Skills & Qualifications:

Associates degree with concentration in business preferred, or equivalent combination of education and experience.
Three (3) to Five (5) plus years of related work experience.
Computer literacy: Intermediate proficiency in Microsoft Windows software.
Must possess strong administrative background.
Strong working knowledge of customer service principles and practices.
Excellent interpersonal, office management and communications skills.
Self-starter with excellent communication, interpersonal and customer service and telephone skills.

Physical Requirements:

Physical demands include ability to lift up to 50 lbs.
Standing, sitting, walking and occasional climbing.
Required to work at a personal computer for extended periods of time.
Talking on the phone for extended periods of time.
Ability to detect auditory and/or visual emergency alarms.
Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
Driving when necessary.

Schedule: Monday - Friday

What We Offer:
As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.

Compensation: $21.00 - $25.00 per hour

Disclaimer:
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

#LI-CP2

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [email protected].

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [email protected]; we will respond in accordance with Local Law 144, within 30 days.

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Refine Your Search

administrative assistant jobs in middleburg, fl

Administrative Assistant

Property Operations Assistant

HR Administrative Assistant

Office Coordinator

Contracts and Admin Specialist

Administrative Assistant

Warehouse Office Support

Executive Assistant

Office Administrative Specialist

Hospital Unit Secretary

ADMINISTRATIVE ASSISTANT I - 64029787

Administrative Assistant

Front Desk/Administrative Assistant

Administrative Assistant - Operations & Supply Chain

Administrative Coordinator - IDEA River Bluff (Immediate Opening)

Office Administrative Assistant

Executive Assistant, CPO

Administrative Assistant, Brooks Physician Services, Full-time

Workplace Experience Coordinator/Admin

Administrative Assistant

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