Top 95 Senior administrative assistant Jobs in Middleton, Ma

State Public Housing Senior Administrative Assistant
Georgetown Housing Authority —Georgetown, MA
- $33.34 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
3d
Administrative Assistant
Brooksby Village by Erickson Senior Living —Peabody, MA
- $20 - $25 an hour
- 18 years or older
- Microsoft Excel
- Mid-level
- Health insurance
- Dental insurance
Senior Administrative Assistant
MIT —Cambridge, MA
- Full-time
- Hybrid work
- 5 years
- Office
- High school diploma or GED
Senior Administrative Assistant
Sanofi —Cambridge, MA
- $31.32 - $41.76 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Parental leave
Senior Executive Administrative Assistant (Higher Education)
ProPivotal —Cambridge, MA
- $35 - $38 an hour
- Full-time
- Mid-level
- University
- Leadership
Quick Apply
Senior Administrative Assistant
Bank W Holdings —Newton, MA
- $70,000 - $72,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
Senior Executive Assistant
Advantage Technical —Acton, MA
- $67 an hour
- Temporary
- 7 years
- Microsoft Outlook
- Office
- Health savings account
- AD&D insurance
Quick Apply
4d
Senior Administrative Assistant - Records
Suffolk County Sheriff's Department —Boston, MA
- Research
- Mid-level
- Office
Senior Administrative Assistant - GVAS
Vertex Pharmaceuticals —Boston, MA
- $39 - $58 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Loan repayment program
- Dental insurance
Senior Administrative Assistant
DraftKings —Boston, MA
- $30.00 - $37.50 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Mid-level
Senior Administrative Assistant
Alkermes, Inc. —Waltham, MA
- Full-time
- Hybrid work
- Psychiatry
- Office
- Bachelor's degree
2d
Senior Administrative Assistant
Applied Research Solutions —Bedford, MA
- $80,000 - $90,000 a year
- Mid-level
- Office
- SharePoint
Quick Apply
3d
Senior Administrative Assistant
The General Hospital Corporation —Somerville, MA
- $20.84 - $29.79 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- Office
- Travel reimbursement
- Opportunities for advancement
Quick Apply
11d
Senior Administrative Assistant
The Brigham and Women's Hospital, Inc. —Boston, MA
- $20.84 - $29.79 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Hospital
- Opportunities for advancement
Quick Apply
2d
Senior Administrative Assistant, Department Head's Office
MIT —Cambridge, MA
- Full-time
- Google Workspace
- 5 years
- Research
Senior Administrative Assistant - OBGYN
The Brigham and Women's Hospital, Inc. —Boston, MA
- $20.84 - $29.79 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Medical office experience
- Opportunities for advancement
Quick Apply
2d
Senior Administrative Assistant
NEEDHAM PUBLIC SCHOOLS —Needham Heights, MA
- $29.23 - $32.42 an hour
- 8 hour shift
- School experience
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Sr. Executive Assistant I
Liberty Mutual —Boston, MA
- $75,000 - $121,000 a year
- Full-time
- Microsoft Excel
- Software troubleshooting
- Research
Senior Administrative Support
Odyssey Consulting —Hanscom AFB, MA
- $90,000 - $110,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
- Health savings account
- Paid holidays
Senior Administrative Assistant
Hebrew SeniorLife —Roslindale, MA
- $59,135.04 - $88,703.08 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level

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State Public Housing Senior Administrative Assistant

Georgetown Housing Authority
Georgetown, MA

Quick Apply

Job Details

Full-time
$33.34 an hour
3 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
Flexible spending account
Paid time off
Professional development assistance
Flexible schedule
Life insurance
Retirement plan

Qualifications

Customer communication
High school diploma or GED

Full Job Description

Job Summary

The State Public Housing Senior Administrative Assistant provides administrative, clerical, and basic financial support to the Public Housing Department. Serving as the primary point of contact for residents, applicants, and community partners, the Senior Administrative Assistant maintains accurate records, coordinates office operations, delivers professional customer service, and supports financial processes—including accounts payable, accounts receivable, and rent collections—while ensuring compliance with state housing regulations.

Key Responsibilities

Provide administrative support to housing management staff and department leadership, including answering phones, responding to emails, greeting visitors, and directing inquiries from residents, applicants, and the public.
Prepare, maintain, and organize resident files, applications, leases, and other confidential records.
Assist with processing CHAMP housing applications, eligibility documentation, and waiting list updates.
Schedule appointments, inspections, meetings, and resident interviews.
Prepare correspondence, reports, and spreadsheets, and enter and maintain data in housing management software and databases.
Assist with rent calculations, recertifications, and occupancy paperwork as directed.
Accounts payable: process invoices, verify documentation, and prepare payment requests in accordance with agency procedures.
Accounts receivable: post payments, reconcile tenant accounts, and maintain accurate financial records.
Rent collections: track delinquent accounts, issue notices, process payments, and coordinate with the housing manager on collection efforts.
Process incoming and outgoing mail, maintain office filing systems, order supplies, and track asset inventory.
Ensure compliance with state and agency policies and maintain confidentiality of sensitive resident and agency information.
Perform other administrative duties as assigned.

Qualifications

High school diploma or GED required; associate degree in business administration, public administration, accounting, or a related field preferred.
Two or more years of administrative or clerical experience, preferably in public housing, government, social services, or accounting support.
Experience with basic accounting functions such as accounts payable, accounts receivable, or billing preferred.
Proficiency in Microsoft Office 365 (Word, Excel, and Outlook); experience with housing management software or financial database systems preferred.
Basic knowledge of office administration and accounting principles; familiarity with public housing programs and state regulations preferred.
Strong organizational, time-management, and multitasking skills, with attention to detail and accuracy in financial recordkeeping.
Excellent verbal and written communication and interpersonal skills, with the ability to work professionally with diverse populations.
Ability to maintain confidentiality, prioritize work, meet deadlines, and solve problems while working both independently and as part of a team.

Working Conditions

Primarily an office environment with prolonged periods of sitting and computer use.
Occasional lifting of office supplies and files up to 20 pounds.
May require occasional travel to housing sites or community meetings.

Salary

Salary is commensurate with experience and qualifications and is based on the agency's established pay scale.

Benefits

Eligible employees may receive health and dental insurance, a retirement plan, paid vacation, sick leave, and holidays, and professional development opportunities.

Equal Employment Opportunity

The agency is an Equal Opportunity Employer committed to an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.

Pay: $33.34 per hour

Benefits:

Dental insurance
Flexible schedule
Flexible spending account
Health insurance
Life insurance
Paid time off
Professional development assistance
Retirement plan

Work Location: In person

Quick Apply

Refine Your Search

senior administrative assistant jobs in middleton, ma

State Public Housing Senior Administrative Assistant

Administrative Assistant

Senior Administrative Assistant

Senior Administrative Assistant

Senior Executive Administrative Assistant (Higher Education)

Senior Administrative Assistant

Senior Executive Assistant

Senior Administrative Assistant - Records

Senior Administrative Assistant - GVAS

Senior Administrative Assistant

Senior Administrative Assistant

Senior Administrative Assistant

Senior Administrative Assistant

Senior Administrative Assistant

Senior Administrative Assistant, Department Head's Office

Senior Administrative Assistant - OBGYN

Senior Administrative Assistant

Sr. Executive Assistant I

Senior Administrative Support

Senior Administrative Assistant

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