Top 9 Recruiting coordinator Jobs in Middleton, Wi

Staffing Scheduling Coordinator
Attic Angel Community —Middleton, WI
- Full-time
- Mid-level
- High school diploma or GED
- Communication skills
- Paid training
- Health insurance
Quick Apply
11d
Recruiting Coordinator
Grandir Solutions —Madison, WI
- Full-time
- Remote
- Sales
- Mid-level
- Communication skills
Quick Apply
Staffing Coordinator
UW Health —Madison, WI
- $21.23 - $31.11 an hour
- 12 hour shift
- Hybrid work
- Customer service
- Mid-level
- Administrative experience
- Paid parental leave
- Health insurance
Scheduling Coordinator
Home Instead - Madison —Madison, WI
- Full-time
- Office
- Administrative experience
- In-person
- Paid training
- Mileage reimbursement
Quick Apply
Coordinator, Human Resources
Navitus Health Solutions, LLC —Madison, WI
- $23.42 - $27.89 an hour
- Full-time
- Hybrid work
- Mid-level
- Office
- Continuous improvement
- Paid parental leave
- Paid holidays
HR Coordinator
Auxiant —Madison, WI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- Disability insurance
Quick Apply
11d
Seasonal HR Coordinator
Duluth Trading Company —Mount Horeb, WI
- $20 an hour
- Weekends as needed
- Office
- High school diploma or GED
- US work authorization
- 401(k)
- Employee discount

Discover related jobs

Based on your search for recruiting coordinator jobs.

Bilingual Talent Acquisition Specialist
4 Senses Luxury Home Services —Madison, WI
Conduct targeted sourcing efforts using social media management tools,. Familiarity with social media management tools for candidate outreach and employer…
From $23.50 an hour
Quick Apply
8d
Talent Acquisition Specialist
Flad Architects —Madison, WI
Bachelor’s degree in human resources, business, or related field required. Knowledge of social media sites and other online sourcing platforms and recruiting…

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Recruitment Coordinator
YMCA of Central Ohio —Columbus, OH
Ensures recruitment activities comply with organizational policies, state licensing requirements, background screening standards, and applicable employment…
$17.50 - $20.50 an hour
Quick Apply
Human Resources Coordinator
V & S Galvanizing —Columbus, OH
High school diploma required; Associate’s or Bachelor’s degree in HR, Business, or related field (preferred). Knowledge of recruiting and onboarding processes (…
Quick Apply

Show more jobs in cities nearby

I want to receive the latest job alert for recruiting coordinator in middleton, wi

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

recruiting coordinator jobs near middleton, wi

Recruiting Coordinator jobs in Madison, WI

Human Resources Manager jobs in Madison, WI

Human Resources Coordinator jobs in Madison, WI

Scheduling Coordinator jobs in Madison, WI

Recruiting Coordinator jobs in Ucla, CA

Recruiting Coordinator jobs in Redmond, WA

Recruiting Coordinator jobs in Cranberry Township, PA

Logistics Coordinator jobs in Boston, MA

Recruiting Coordinator jobs in Austin, TX

Transaction Coordinator jobs in North Carolina

Fleet Coordinator jobs in California

Human Resources Coordinator jobs in Fort Walton Beach, FL

Remote Human Resources jobs in Philadelphia, PA

Human Resources Coordinator jobs in Lufkin, TX

Human Resources Coordinator jobs in Cincinnati, OH

Human Resources Coordinator jobs in Southfield, MI

Human Resources Manager jobs in Hartford, CT

Human Resources Manager jobs in Woburn, MA

Property Manager jobs in Katy, TX

Human Resources Manager jobs in Fontana, CA

Staffing Scheduling Coordinator

Attic Angel Community -
Middleton, WI

Quick Apply

Job Details

Full-time
11 days ago

Benefits

Paid training
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
Opportunities for advancement
Flexible schedule
Life insurance
Referral program

Qualifications

High school diploma or GED

Full Job Description

Resident Services Administrative and Scheduling Coordinator

Join a team where care, connection, and purpose come together.

At Attic Angel, our mission is to enrich lives and cultivate community through generosity, care, and connection. Guided by our vision to be the best next chapter, we are proud to provide exceptional senior living services in Dane County.

Job Purpose: The Resident Services Coordinator ensures consistent, accurate, and compliant staffing coverage to meet resident care needs. This role is primarily responsible for staff scheduling, filling open shifts, coordinating agency staffing, and auditing timecards. The position requires strong attention to detail, proactive problem-solving, and effective communication to minimize staffing gaps, maintain accurate records, and ensure timely payroll processing while meeting regulatory requirements.

Hours: Monday - Friday (07:00 am - 3:30 pm with flexible start time) / 40 hours a week

Essential Job Duties (in order of priority):

60% Scheduling

Coordinate and manage community-wide scheduling of Resident Services staff using electronic scheduling software.
Maintain accountability for schedule accuracy by proactively filling open shifts and managing call-ins, absences, and vacancies while minimizing overtime and agency use.
Create, update, and maintain daily, master, and long-term schedules in the scheduling system.
Respond to staff scheduling requests in a timely, consistent, and equitable manner.
Assist with implementing and enforcing scheduling policies and practices to ensure adequate staffing levels and regulatory compliance.
Track attendance patterns, process call-in documentation, and maintain call-in logs; provide supervisors with relevant information to address attendance or performance concerns.
Collect, enter, and maintain accurate staffing and scheduling data for reporting purposes.
Coordinate the use of agency staffing, including:
- Verifying required credentials, approvals, and documentation prior to use.
- Monitoring agency utilization for appropriateness and cost control.
- Auditing agency invoices for accuracy and submitting approved invoices to Finance in a timely manner
- Processing and approving timecards for agency to ensure correct and accurate payment is made daily.
Ensure staff are trained on scheduling practices, call in procedures, and how to access schedules during onboarding.

20% Timecard Auditing

Serve as a point of contact for Resident Services staff regarding issues with scheduling, and timecards.
Process, audit, and reconcile employee and agency timecards—including time off requests, adjustments, and corrections—to ensure accuracy, policy compliance, and adherence to payroll deadlines.
Partner with nursing managers and supervisors to resolve discrepancies and ensure timecards are corrected and approved accurately and on time.
Maintain confidentiality and compliance with payroll, employment, and organizational regulations.

10% Administrative Support

Provide administrative support to Resident Services staff, including filing, electronic scanning, and organization of medical and personnel records as appropriate.
Support clear, consistent communication by ensuring staff receive accurate information, updates, and resources needed to perform their roles effectively.

10% Direct Care Support

Assist with resident care as needed during breaks, high-need periods, or staffing shortages.
Provide general information regarding building operations and community services.
Represent the community in a professional, positive, and respectful manner with residents, families, visitors, and external partners.

Other Duties

Perform additional duties as assigned.
Attend required in-services, meetings, and approved continuing education programs.
Complete all required certifications and compliance trainings within established timeframes.

Education: High School Education

Knowledge, Skills & Abilities:

Strong computer skills, including Microsoft Office; previous experience with scheduling and payroll systems highly preferred.
Ability to learn new systems, workflows, and regulatory requirements
Excellent attention to detail with the ability to maintain accurate, complete, and compliant records.
Demonstrated reliability, accountability, and dependability.
Ability to organize, prioritize, and work efficiently in a fast-paced environment with frequent interruptions.
Effective verbal and written communication skills with the ability to interact professionally with staff, supervisors, and external partners.
Strong interpersonal skills with the ability to collaborate across departments.
Ability to exercise sound judgment and maintain confidentiality

Licenses & Certifications: CBRF Certification (or willingness to obtain)

Benefits:

401(k)Dental insurance
Employee assistance program
Flexible schedule
Health insurance
Life insurance
Opportunities for advancement
Paid time off
Paid training
Referral program
Tuition reimbursement
Vision insurance
Volunteer and Birthday paid time off

Quick Apply

Refine Your Search

recruiting coordinator jobs in middleton, wi

Staffing Scheduling Coordinator

Recruiting Coordinator

Staffing Coordinator

Scheduling Coordinator

Coordinator, Human Resources

HR Coordinator

Seasonal HR Coordinator

Discover related jobs

Explore jobs in cities nearby

I want to receive the latest job alert for recruiting coordinator in middleton, wi

Explore jobs in more locations

Join a team where care, connection, and purpose come together.

Job Seeker Tools

Employer Tools

Browse

Stay Connected