Clerk Typist Senior (10-month) - Hamilton - 1.0 FTE - 26-27 SY
Middle School Operations
Hamilton Middle
Hourly Wage
$28.31 - 28.31 Hourly Wage
Employment Type: Non-Exempt
MMSD is seeking highly motivated and energetic applicants! Applicants should have a good attitude, willingness to learn, and passion for impactful work and learning.
Why You Should Work with MMSD!
The Madison Metropolitan School District (MMSD) is the second-largest school district in Wisconsin. We have a simple but bold vision — to ensure that every school is a thriving school, that prepares every student to graduate from high school ready for college, career, and community. We welcome applicants who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families, and staff.
In addition, we have a great compensation package. Visit our benefits page and compensation page for more information.
Becoming a Model School District
The Madison Metropolitan School District is committed to being anti-racist, culturally responsive, and inclusive. We have a simple but bold vision — to ensure that every school is a thriving school, fostering the growth of every student so they graduate from high school ready for college, career and community.
Our strategy is captured in our strategic framework, and centers on three major goals: that all children achieve academically, that our schools are places where children and adults thrive, and that our Black youth excel at school. To achieve this vision, we seek to retain staff in all positions, who are committed to being anti-racist, culturally responsive, and inclusive. Staff who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families and staff.
We firmly believe in and are here to create a work environment that is challenging and rewarding, while supporting employees in their career path. We strive to provide, encourage, grow, and develop a talented workforce that better supports and represents the diversity of our student population. We know this vision doesn't come to life without dynamic leaders and support staff in every school.
About Our District
The Madison Metropolitan School District is the second largest school district in Wisconsin. The district serves a beautifully diverse population of more than 25,000 students. More than half are students of color. Almost half come from low income households. Nearly one third are English Language Learners, and more than 100 languages are represented in our schools. Madison schools are committed to making this district a place where every child thrives.
Purpose of Position:
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Under general supervision of an administrator, is responsible for providing all office administrative support tasks to support the school, staff and students.
Essential Duties and Responsibilities:
Manage a welcoming and professional main office atmosphere where parent/guardian, student and community member concerns are addressed quickly and efficiently.
Manage, record, and monitor student attendance and track area of concern & follow through with phone calls and promote District attendance goals.
Manage various district budgets including Formula, Title I, SIP, Staff Development, Donations, etc., ensuring proper guidelines are being used throughout the school and the use of procurement cards.
Strong knowledge of IC with the ability to navigate the multiple data resources to include student management, report card management, use of Ad Hoc filter, behavior management, course scheduling, Data Dashboard and other data collection needs.
Work with Student Services Team to execute and schedule parent meetings including truancy meetings.
Ability to file, sort and distribute mail.
Maintain and generate school checks, financial account records and bank deposits per District money handling procedures.
Ability to seek resources requested and complete task of ordering a large variety of school purchasing needs through District and external suppliers; maintain inventory of supplies and order replacements as needed.
Manage and facilitate registration days, and all facets of student record keeping including adding and dropping students, making sure changes to student records are updated, course and class placements, report cards, student fees.
Ability to create letters, memos; assist in maintenance of letters of records which includes merged address labels and letters.
Prepare memos, newsletters and weekly bulletin correspondence.
Maintain order when students are present. Facilitate behavior support calls and documentation.
Assist students who are ill or injured, may include administering medications in the absence of a school nurse.
Ability to communicate effectively with office assistants and administrators of workload and office needs.
Ability to train assistants in the office with most current procedures and to be able to delegate assignments as needed to meet deadlines.
Prepare information and forms (to include large mailings) for schools, parents, and teachers.
Respond to phone calls with questions about summer school and early & extended learning.
Order materials.
Collaborate and effectively communicate with other school departments, which are a part of summer school.
Organize registration for summer school including development of forms and communication with other departments.
Support extended learning summer school secretaries.
Prepare extended employment projects and enter payrolls.
Establish and develop new procedures and processes for early and extended summer school.
Provide support for basic clerical tasks within in the department as needed: mailings, duplication, project assembly, etc.
Navigate the Infinite Campus (IC): establish queries, verify data quality, present data graphically.
Prepare, monitor, budget and produce reports for Principal.
Evaluates and makes recommendations for continued improvements related to communication and information flow for the school.
Other related duties as assigned.
Qualifications:
3 years successful secretarial experience or a combination of secretarial experience and formal secretarial training equivalent to 3 years, including computer mastery.
One year bookkeeping/accounting experience;
Advanced knowledge of and proficiency with Oasys, School Messenger, Class 7, Kronos, Munis, Subfinder, Infinite Campus, Microsoft Suite, Gmail and Google Docs.
Advanced keyboarding skills are required. Skills tests in this area will be used to consider candidates.
Excellent customer service /communication skills.
Ability to run database reports and communicate information in print form through a variety of formats.
Demonstrated organizational skills and proven ability to be self -directed.
Ability to prioritize.
Advanced knowledge of best practice in accounting, bookkeeping and financial reporting.
Experience working in a High School setting with demonstrated cultural competence in working with a diverse family population.
Ability to manage and maintain a welcoming, non judgmental and professional main office atmosphere. This includes positive customer service while speaking on the phone, responding to people through the security system and people in person.
Ability to strategically assign staff to supervision duties balancing multiple schedules.
Strong oral and written communication skills.
Demonstrated skill in positive and professional communication with the ability to maintain confidentiality and composure during stressful situations.
Ability to manage time effectively, work independently, problem solve, multi-task and make sound judgments.
Ability to maintain an organized and efficient office environment.
Ability to manage multiple tasks in a timely and courteous manner.
Ability to communicate effectively with school staff and parents both orally and in written form.
Ability to manage multiple budgets and process travel reimbursements.
Ability to use office management software efficiently and effectively for given tasks.
Ability to enter and manipulate data on MUNIS and in Infinite Campus.
Strong customer service skills (telephone and reception) in dealing with MMDS staff and the community.
Ability to problem solve effectively and courteously around customer needs.
Effective organizational skills, ability to work independently and self-directed work tasks.
Ability to be a productive team player.
Workload may require overtime during high peak project deadlines, eg. enrollment, start and end of school.
Bilingual - Spanish/English, preferred
Experience working cross-culturally and/or commitment to work toward improving one's own cultural competence, ie valuing difference/diversity, recognizing personal limitations in one's skill and expertise and having the desire to learn in these areas
Next Steps
Upon submitting, your application will be reviewed by the hiring manager. Based on your application materials, a hiring manager may reach out to you to schedule an interview.
Candidates who have indicated fluency in Spanish and/or Hmong are invited to apply for our bilingual positions as well. If interested in a bilingual position, candidates would be asked to complete reading, writing, and oral language proficiency assessments.
Working Conditions
Work may require travel to different locations within the district and to off-site meetings.
Position may require working evenings, nights, and some weekends.
Certain positions within the District may allow hybrid work flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process
School-based positions are required to be in-person unless otherwise directed by the building principal.
Physical Requirements
Ability to work under generally safe and comfortable conditions where exposure to environmental factors is minimal and poses little to no risk of injury. This position requires the ability to lift up to 25 pounds occasionally and may involve walking, sitting, stooping or reaching. Manual dexterity is necessary for completing general tasks while operating office equipment. This position may require being stationary for extended periods of time.
Ability to perform work in a variety of indoor and outdoor environments throughout the year, including in inclement weather, spaces without air conditioning, and areas where temperatures may be uncomfortable or fluctuate rapidly.
Disclaimer
This position description is subject to change at any time. The above job description does not limit the duties and responsibilities listed above as they are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required. Employees in this position may be required to perform additional job-related tasks as directed by the supervisor.
The Madison Metropolitan School District is an Equal Opportunity Employer. We continue to seek a diverse and talented workforce. We encourage veterans, women, people of color, LGBTQIA+, and people with disabilities to apply. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities.
